OPERATIONS CLERK (OA)

Navy Lodge; Gulfport (MS); On-site; USD 19,000 - 27,000; Full time

Job summary

Navy Exchange in Gulfport, Mississippi is seeking an Operations Clerk (OA) to support retail services by maintaining cost accounting records and preparing monthly sales reports. The role involves data entry, price maintenance, and routine invoicing tasks to ensure accurate financial tracking across locations.

The incumbent will work under supervision to process payroll time cards and help resolve discrepancies with vendors and stores, contributing to efficient warehouse and retail operations.

Qualifications

• 1 year progressively responsible clerical or office work experience.
• Experience performing clerical or administrative support duties.

Responsibilities

• Maintains retail services cost accounting records for assigned locations.
• Compiles monthly sales reports comparing current sales with previous year’s sales and computes percentage changes.
• Prepares various reports and maintains price lists, logs and ledgers with accuracy.
• Receives and verifies merchandise invoices and notifies vendors of discrepancies.
• Maintains stock control records and posts transfers, receipts and returns in the computer system.
• Processes payroll time cards and supports payroll staff as needed.

Skills

Clerical

Job description

Job Description

OPERATIONS CLERK (OA) (260003CD)

Job Number

260003CD

Primary Location

United States-Mississippi-Gulfport

Organization

Gulfport Pay Range : 16.75

Duties and Responsibilities

• Maintains retail services cost accounting records for assigned retail services locations.
• Compiles monthly sales reports comparing current sales with previous year s sales computes percentage of increases or decreases by department for retail and or services operations regional Exchanges as well as percentage of contributions to the gross sales.
• Prepares a variety of special and periodic reports.
• Maintains price list of items on a current basis checks extensions on purchases for designated locations and posts data to appropriate logs and ledgers verifies balances.
• Receives invoice orders with completed merchandise from vendor manufacturer. Checks merchandise invoice against appropriate documents for accuracy. Reviews records and notifies vendor manufacturer when discrepancies are found. Assists in resolving problems presented by stores or warehouse relating to improper documentation incorrect shipments wrong locations etc.
• Maintains stock control records for retail or services departments. Posts withdrawals from warehouse by merchandise transfers posts report of goods received RGRs as well as goods returned to warehouse from Exchanges. Posts retail price changes RPCs on damaged and slow moving merchandise by description quantity and cost price. Notifies locations of such changes. Ensures maintenance of adequate stock levels by entering the appropriate data into the computer in accordance with established procedures.
• Prepares and maintains RGRs for assigned departments by manufacturer departments etc. Forwards copy of RGR to appropriate office and files copy for future reference. Processes orders for various retail or service departments vendor maintenance pricing integrity inputs and updates all visual rapid reorder VRR for the region. May work with consolidated buying office concerning advertising information sheets for upcoming corporate sale events.
• Receives and makes telephone calls from vendors. Answers inquiries or refers calls to supervisor or other appropriate personnel.
• May type a variety of correspondence from rough or handwritten draft. Work is typed in final form and reviewed for accuracy and conformance with procedural instructions corrects spelling etc. Researches office files and records for information and data to be used for reference purposes background information and reports etc.
• May process and maintain weekly gasoline log and reports notifies on a weekly basis all regional Exchanges on the cost of petroleum products.
• Processes a wide variety of maintenance changes as indicated on predistributed reorder candidate list worksheet by buyer. Changes include quantity transfer of merchandise to different locations cancelled items addition of items to certain locations etc.
• May coordinate and monitor proposed sales and inventory budget data from supported regional activities maintenance repair requests and telephone equipment installations etc.
• May prepare Equipment Rental Agreement for electronic electrical equipment appliances etc. Sends reminder to customer concerning delinquent payments. Follows up with telephone call when necessary.
• Processes payroll time cards and attaches Absence Record SS 241 verifying accuracy. Forwards to Services Manager Payroll Office for processing.
• May direct the activites of several subordinate clerical personnel by making assignments training new employees answering questions providing input for performance reviews etc.
• Works under the general supervision of a designated supervisor who makes assignments. Work is performed within the framework of established policies and guidelines. Refers unusual problems to supervisor for resolution. Work is reviewed for overall accuracy adequacy and conformance to established procedures.
• Performs other related duties as assigned.

Experience

• GENERAL EXPERIENCE 1 year progressively responsible clerical or office work of and kind in which the applicant has demonstrated the ability to perform satisfactorily at the grade level of the position.
• AND SPECIALIZED EXPERIENCE 1 year progressively responsible experience performing clerical or administrative support duties or experience in a related area which demonstrates the ability to perform the work of the position.
• OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE 1 2 year academic study above the high school level may be substituted for each 6 months of 1 year of general and 1 year specialized.