Operations Associate

Children's National Hospital; Pittsburgh (Allegheny County); On-site; USD 49,000 - 81,000; Full time

Job summary

Children’s National Hospital is seeking an experienced Administrative Support Specialist to assist the 10116 Patient Accounting division in a fast‑paced environment. You will manage day‑to‑day tasks, screen calls, arrange travel, and prepare reports to support division leadership.

The role requires a Bachelor’s degree and 1 year of related experience, with strong analytical skills and proficiency in MS Office.

Qualifications

• Bachelor’s degree required.
• 1 year related experience required.
• Excellent analytical and communication skills with strong MS Office proficiency.

Responsibilities

• Manage day-to-day administrative functions for the designated division, including filing, analytics, and supply orders.
• Receive and screen calls, correspondence and visitors; arrange travel and meetings as needed.
• Serve as a communication link to CNHS departments and coordinate appointments and conferences.
• Independently develop presentation materials and speeches for various settings.
• Coordinate solution development with internal and external stakeholders as needed.
• Maintain division finances for travel, education, office supplies, dues, etc.

Skills

Analytical skills

MS Office (Excel)

Written & verbal communication

Organizational skills

Education

Bachelor’s Degree (Required) Or

Job description

12211 Plum Orchard Drive Silver Spring, MD 20904

Kids Are Our Everything.

Department

10116 Patient Accounting

Pay Range

$48,672.00 - $81,120.00

Performs administrative and secretarial responsibilities to support the division management and other staff members in a challenging and fast-paced work environment. Performs duties of a confidential nature. Works under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, light data management, document preparation and report formulation as needed.

Minimum Education

Bachelor’s Degree (Required) Or

Minimum Work Experience

1 year Related experience (Required)

Required Skills/Knowledge

Excellent analytical skills
Demonstrated proficiency using Microsoft Office including Excel
Excellent written and verbal communication skills
Strong organizational skills.

Functional Accountabilities

Administrative Support

• Manage day-to-day administrative functions for designated division such as organizing and maintaining division files and records, performing complex clerical duties and analytics, supply and equipment orders, etc.

• Assist with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements as needed.

• Serve as a communication link to other CNHS departments, (e.g. coordinate and schedule office appointments, meetings and conferences, etc.).

• Independently research, develop, and compose presentation materials and speeches in a variety of settings.

• Identify and understand issues, problems, and opportunities; determine potential courses of action and develop appropriate solutions
  Program Coordination

• Routinely coordinate and facilitate solutions with internal and external organizations and constituents.

• Maintain responsibility for application process for designated division such as Rotating Residents, new hire training, Medical Staff appointments, delivery of services, etc.

• Maintain designated division finances for various accountsas travel, education, office supplies, dues, etc.
  Safety

• Speak up when team members appear to exhibit unsafe behavior or performance

• Continuously validate and verify information needed for decision making or documentation

• Stop in the face of uncertainty and takes time to resolve the situation

• Demonstrate accurate, clear and timely verbal and written communication

• Actively promote safety for patients, families, visitors and co-workers

• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

The disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here:Know Your RightsPay Transparency Nondiscrimination Poster.

Please note that it is the policy of Children’s National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children’s National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.