Operations Associate

Children's National Hospital; Silver Spring (MD); On-site; USD 49,000 - 81,000; Full time

Benefits offered by this job

Job summary

Children’s National Hospital in Silver Spring, MD is seeking an Administrative Support Specialist to help manage the division’s day-to-day operations in a fast-paced environment. You will handle calls, travel arrangements, correspondence, data management, and meetings, delivering confidential support to division leadership.

Requirements include a Bachelor’s Degree (or 1 year related experience), strong Excel and Microsoft Office skills, and excellent written and verbal communication.

Qualifications

• Bachelor's Degree required or 1 year related experience.
• Excellent analytical, written and verbal communication, and MS Office skills.
• Strong organizational abilities and attention to detail.

Responsibilities

• Manage day-to-day administrative functions for the division, including filing and records.
• Receive and screen calls, schedule travel and meetings, and prepare correspondence.
• Coordinate with internal and external customers and provide confidential support.
• Develop presentation materials and reports as needed.

Skills

Excel

Microsoft Office

Analytical skills

Organizational skills

Education

Bachelor's Degree

Job description

12211 Plum Orchard DriveSilver Spring, MD 20904Kids Are Our Everything.Department10116 Patient AccountingPay Range$48,672.00 - $81,120.00Performs administrative and secretarial responsibilities to support the division management and other staff members in a challenging and fast-paced work environment. Performs duties of a confidential nature. Works under general guidance and supervision. Responsibilities may include communication and coordination with all levels of internal and external customers, receiving and screening calls, correspondence and/or visitors, making travel and meeting arrangements, preparing correspondence, light data management, document preparation and report formulation as needed.Minimum EducationBachelor's Degree (Required) OrMinimum Work Experience1 year Related experience (Required)Required Skills/KnowledgeExcellent analytical skillsDemonstrated proficiency using Microsoft Office including ExcelExcellent written and verbal communication skillsStrong organizational skills.Functional AccountabilitiesAdministrative SupportManage day-to-day administrative functions for designated division such as organizing and maintaining division files and records, performing complex clerical duties and analytics, supply and equipment orders, etc.Assist with all levels of internal and external customers, receive and screen calls, correspondence and/or visitors, make travel and meeting arrangements as needed.Serve as a communication link to other CNHS departments, (e.g. coordinate and schedule office appointments, meetings and conferences, etc.).Independently research, develop, and compose presentation materials and speeches in a variety of settings.Identify and understand issues, problems, and opportunities; determine potential courses of action and develop appropriate solutionsProgram CoordinationRoutinely coordinate and facilitate solutions with internal and external organizations and constituents.Maintain responsibility for application process for designated division such as Rotating Residents, new hire training, Medical Staff appointments, delivery of services, etc.Maintain designated division finances for various accountsas travel, education, office supplies, dues, etc.SafetySpeak up when team members appear to exhibit unsafe behavior or performanceContinuously validate and verify information needed for decision making or documentationStop in the face of uncertainty and takes time to resolve the situationDemonstrate accurate, clear and timely verbal and written communicationActively promote safety for patients, families, visitors and co-workersAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performanceThe disclosed salary range includes the minimum and maximum rates within which Children’s National believes an individual’s base pay rate will fall for this position. It is not typical for an individual to be hired at or near the maximum of the pay range. The exact pay rate for this position will be based on a variety of factors in alignment with the Children’s National compensation philosophy. These factors are legitimate and non-discriminatory including, but not limited to, the current market conditions; organizational needs; the individual’s combination of prior work experience, level of education, knowledge, skills, and other qualifications. Children’s National is committed to providing a fair and competitive total rewards package to each of our employees. This base salary range does not include our comprehensive benefits package or any additional compensation for which this position may be eligible.Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your RightsPay Transparency Nondiscrimination Poster.Please note that it is the policy of Children's National Hospital to ensure a “drug-free” work environment: a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances, by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children's National and its affiliates maintain the right, in accordance with our policy, to enforce a drug-free workplace, including prohibiting recreational or prescribed marijuana.