Operations Associate

Boutique Recruiting; Naples (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Health insurance options with company"

2 weeks of combined vacation and sick"

Paid holidays, floating holiday

Biannual cost-of-living adjustments

Job summary

Boutique Recruiting is seeking an Operations Associate for an established wealth management firm in Naples, FL. You will handle processing account paperwork, IRA distributions, wires, checks, and other financial transactions, while maintaining precise documentation across multiple systems to support client accounts.

The role requires highly organized, proactive individuals who can follow structured processes, manage detail-sensitive activities, and collaborate with Client Service Associates and

Qualifications

• 2+ years of office administration experience.
• Financial services experience within wealth management, brokerage, RIA, or related environment preferred.
• Strong proficiency with Microsoft Office, including Excel formulas.
• Exceptional organizational skills, attention to detail and time management.
• Ability to follow structured processes and manage detail-sensitive financial transactions with accuracy.

Responsibilities

• Process IRA distributions, wires, checks, check requests, and other account-related transactions.
• Review and process account paperwork submitted by Client Service Associates and Financial Planners.
• Maintain complete and accurate documentation, notes, and client files across internal systems.
• Ensure requests and paperwork are processed accurately per established policies and procedures.
• Coordinate operational activities involving custodians and internal team members.
• Manage multiple requests and priorities efficiently while maintaining a high standard of accuracy.
• Support the Operations team with additional administrative and account-processing needs.

Skills

Microsoft Office proficiency

Excel formulas

Organizational skills

Attention to detail

Time management

Education

Bachelor’s degree preferred

Job description

Position Title:

Operations Associate

Salary Range

$55,000–$65,000 / Year, DOE

The best client experiences are built on flawless execution behind the scenes. We are seeking a detail-driven Operations Associate to join an established independent wealth management firm and support the critical operational work that keeps client accounts accurate, organized, and moving forward.

This role focuses on processing account paperwork, IRA distributions, wires, checks, and other financial transactions while maintaining accurate documentation across multiple systems. The ideal candidate is highly organized, proactive, and systematic, with strong administrative skills and the discipline to handle financial information where accuracy matters.

Responsibilities

• Process IRA distributions, wires, checks, check requests, and other account-related transactions
• Review and process account paperwork submitted by Client Service Associates and Financial Planners
• Maintain complete and accurate documentation, notes, and client files across internal systems
• Ensure requests and paperwork are processed accurately and in accordance with established policies and procedures
• Coordinate operational activities involving custodians and internal team members
• Manage multiple requests and priorities efficiently while maintaining a high standard of accuracy
• Support the Operations team with additional administrative and account-processing needs

Requirements

• 2+ years of office administration experience
• Financial services experience within wealth management, brokerage, RIA, or a related environment strongly preferred
• Strong proficiency with Microsoft Office, including Excel formulas
• Exceptional organizational skills, attention to detail and time management
• Ability to follow structured processes and manage detail-sensitive financial transactions with accuracy
• Proactive mindset with a genuine desire to learn new systems, procedures, and workflows
• Bachelor’s degree preferred but relevant professional experience will be considered in place of a degree

Benefits

• 401(k) with a company match
• Health insurance options with approximately 50–60% of the individual employee premium covered by the company
• 2 weeks of combined vacation and sick time with additional PTO available based on tenure
• Paid holidays, one floating holiday, and the day after Thanksgiving off
• Biannual cost-of-living adjustments averaging approximately 3% annually