Operations Associate

Classical Charter Schools

Lenexa (KS)

On-site

USD 58,000 - 75,000

Full time

14 days+

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Benefits offered by this job

Healthcare benefits

Student Loan Counseling

Flexible Spending Accounts

Commuter Reimbursement

Life Insurance

Disability Insurance

Gym Reimbursement

Calm Subscription

Wellness benefits

401k

Job summary

Classical Charter Schools in Lenexa, KS, seeks an Operations Associate to support the school’s daily operations and administration. The role covers procurement, records management, transportation coordination, and event logistics, working closely with the Operations Manager.

Requirements include a bachelor’s degree, 2–3 years in school operations or related fields, and strong organizational, communication, and Excel skills. We offer competitive compensation and a comprehensive benefits package.

Qualifications

Bachelor’s degree is required.
Experience working with children.
2–3 years in school operations or related fields.
K–12, charter, higher education, or nonprofit experience.
Experience with databases or student information systems.
Strong organizational skills and ability to manage multiple priorities.
Excellent written and verbal communication.
Proficiency with Microsoft Office Suite.
Ability to handle confidential information.
Strong customer service mindset.
Ability to work independently and in a team.
Problem solving and sound judgment in fast-paced environments.
Adaptability to changing priorities.
Demonstrated project management from planning to execution.

Responsibilities

Manage daily school operations and administrative systems to support the school's functioning.
Oversee procurement, purchasing, inventory management, vendor relationships, invoice processing, and budget tracking.
Maintain accurate student records and data systems, including attendance, enrollment, transportation, and compliance documentation.
Experience with ATS, Galaxy, FAMIS, SchoolMint and other school-based systems to support operational, financial, and reporting requirements.
Coordinate student transportation services, including bus eligibility, route assignments, and MetroCard distribution.
Plan and execute school-wide events and logistics such as picture day, field trips, family events, testing, graduation, and special programs.
Prepare and submit permits, transportation requests, facility requests, and other required operational documentation.
Manage shipping, receiving, supply distribution, food service support, printing services, and office operations.
Respond to student emergencies and provide operational support to staff, students, and families.
Lead and support operational projects while ensuring timely execution, compliance, and strong customer service.

Skills

Strong organizational skills

Excellent written and verbal

Attention to detail

Problem solving

Independence

Teamwork

Customer service mindset

Time management

Discretion with confidential info

Strong communication

Adaptability

Project management

Education

Bachelor's degree

Tools

Microsoft Office Suite

Student Information Systems

ATS / Galaxy / FAMIS / SchoolMint

Job description

OPERATIONS ASSOCIATE

Position Reports to: School Director

Start Date: Immediately

Hours: 7:30-4:45

Compensation: $58,000 -$75,000 (Please note that this is a general range; salaries are determined based on credentials and years of experience)

About Us:

As one of the highest performing charter networks in New York City, Classical Charter Schools is having a meaningful impact on education in the South Bronx. Recognized as five-time National Blue Ribbon Award-Winning network, Classical Charter Schools outperforms 97% of New York charters by providing a transformative education through a classical curriculum focused on art, music, Latin, debate and character education.

We are an equal opportunity employer and we value diversity. All employees and applicants will be treated in all respects on basis of merit and qualifications without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, veteran status, or any other reason prohibited by law. We strongly encourage applications from people of all backgrounds to apply. At Classical, we provide comprehensive health benefits, competitive salaries, and opportunities for growth.

Position Summary:

Reporting to the Operations Manager, Operations Associates perform a wide variety of tasks. With exposure to every non-instructional function in the school, Operations Associates build a range of skills. Responsibilities vary by school and personal skills, but may include:

Office Management

Serve as gatekeeper to address questions and minimize interruptions of the school admin team
Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
Maintain a clean and organized office environment

Scope of Role

Manage daily school operations and administrative systems to support the effective functioning of the school
Oversee procurement, purchasing, inventory management, vendor relationships, invoice processing, and budget tracking
Maintain accurate student records and data systems, including attendance, enrollment, transportation, and compliance documentation
Experience using ATS, Galaxy, FAMIS, SchoolMint and other school-based systems to support operational, financial, and reporting requirements
Coordinate student transportation services, including bus eligibility, route assignments, and MetroCard distribution
Plan and execute school-wide events and logistics, including picture day, field trips, family events, testing, graduation, and special programs
Prepare and submit permits, transportation requests, facility requests, and other required operational documentation
Manage shipping, receiving, supply distribution, food service support, printing services, and office operations
Respond to student emergencies and provide operational support to staff, students, and families.
Lead and support operational projects while ensuring timely execution, compliance, and strong customer service

Qualifications:

Bachelor’s degree required
Experience working with children
At least 2-3 years experience in school operations, office administration, customer service, administrative support, or a related field
Previous experience working in a K–12 school, charter school, higher education, or nonprofit setting
Experience working with databases, student information systems, or other operational software platforms
Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
Excellent written and verbal communication skills
Strong attention to detail and accuracy when managing records, compliance documentation, and operational processes
Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
Ability to handle confidential and sensitive information with professionalism and discretion
Strong customer service mindset and ability to build positive relationships with staff, students, families, and vendors
Ability to problem-solve independently and exercise sound judgment in fast-paced environments
Ability to adapt quickly to changing priorities and urgent operational needs
Demonstrated ability to manage projects from planning through execution
Ability to work both independently and collaboratively as part of a team

Preferred Qualifications:

Experience with systems such as ATS, SchoolMint, Galaxy, FAMIS, or other student information systems
Experience coordinating events, logistics, transportation, or vendor relationships
Experience with purchasing, inventory management, budgeting, or invoice processing
Knowledge of school compliance requirements and student record management

Successful Candidates Will:

Belief in the Classical Charter Schools mission and education model
Highly organized, motivated, and capable of seeing projects from beginning to end
Strong work ethic and a “whatever it takes” disposition.

Benefits: