Operations Associate

Classical Charter Schools; New York (NY); On-site; USD 58,000 - 75,000; Full time

Benefits offered by this job

Medical, dental and vision coverages

401k

Commuter Reimbursement

Life Insurance

Disability Insurance

gym/fitness reimbursement

Calm Subscription

Wellness benefits

Student Loan Counseling

Flexible Spending Accounts

Job summary

Classical Charter Schools is seeking an Operations Associate in New York to support daily school operations and administrative systems. The role involves managing procurement, inventory, vendor relationships, and budgeting while maintaining accurate student records and data systems.

The candidate will coordinate student transportation, plan school-wide events, and handle various operational documentation. A bachelor’s degree and 2–3 years in related fields are required, with strong

Qualifications

• Bachelor’s degree required.
• Experience working with children.
• 2–3 years in school operations, office administration, customer service, or related field.
• Experience in a K–12 school, charter school, higher education, or nonprofit setting.
• Experience with databases or student information systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.

Responsibilities

• Manage daily school operations and administrative systems to support effective functioning.
• Oversee procurement, purchasing, inventory management, vendor relationships, invoice processing, and budget tracking.
• Maintain accurate student records and data systems, including attendance, enrollment, transportation, and compliance documentation.
• Coordinate student transportation services, including bus eligibility, route assignments, and MetroCard distribution.
• Plan and execute school-wide events and logistics, including picture day, field trips, family events, testing, graduation, and special programs.
• Prepare and submit permits, transportation requests, facility requests, and other required operational documentation.
• Manage shipping, receiving, supply distribution, food service support, printing services, and office operations.
• Respond to student emergencies and provide operational support to staff, students, and families.
• Lead and support operational projects while ensuring timely execution, compliance, and strong customer service

Skills

Communication skills

Organizational skills

Customer service mindset

Project management

Teamwork

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Excel

Word

Outlook

PowerPoint

Databases / SIS (ATS, Galaxy, FAMIS, SchoolMint)

Job description

OPERATIONS ASSOCIATE

Position Reports to: School Director

Start Date: Immediately

Hours: 7:30-4:45

Compensation: $58,000 -$75,000 (Please note that this is a general range; salaries are determined based on credentials and years of experience)

About Us

As one of the highest performing charter networks in New York City, Classical Charter Schools is having a meaningful impact on education in the South Bronx. Recognized as five-time National Blue Ribbon Award-Winning network, Classical Charter Schools outperforms 97% of New York charters by providing a transformative education through a classical curriculum focused on art, music, Latin, debate and character education. We are an equal opportunity employer and we value diversity. All employees and applicants will be treated in all respects on basis of merit and qualifications without regards to their race, color, national origin, age, disability, sexual orientation, religion, gender, veteran status, or any other reason prohibited by law. We strongly encourage applications from people of all backgrounds to apply. At Classical, we provide comprehensive health benefits, competitive salaries, and opportunities for growth.

Position Summary

Reporting to the Operations Manager, Operations Associates perform a wide variety of tasks. With exposure to every non-instructional function in the school, Operations Associates build a range of skills. Responsibilities vary by school and personal skills, but may include:

Office Management

• Serve as gatekeeper to address questions and minimize interruptions of the school admin team
• Answer phones, redirect inquiries as may be appropriate and relay messages to staff in a timely manner
• Maintain a clean and organized office environment

Scope of Role

• Manage daily school operations and administrative systems to support the effective functioning of the school
• Oversee procurement, purchasing, inventory management, vendor relationships, invoice processing, and budget tracking
• Maintain accurate student records and data systems, including attendance, enrollment, transportation, and compliance documentation
• Experience using ATS, Galaxy, FAMIS, SchoolMint and other school-based systems to support operational, financial, and reporting requirements
• Coordinate student transportation services, including bus eligibility, route assignments, and MetroCard distribution
• Plan and execute school-wide events and logistics, including picture day, field trips, family events, testing, graduation, and special programs
• Prepare and submit permits, transportation requests, facility requests, and other required operational documentation
• Manage shipping, receiving, supply distribution, food service support, printing services, and office operations
• Respond to student emergencies and provide operational support to staff, students, and families.
• Lead and support operational projects while ensuring timely execution, compliance, and strong customer service

Qualifications

• Bachelor’s degree required
• Experience working with children
• At least 2-3 years experience in school operations, office administration, customer service, administrative support, or a related field
• Previous experience working in a K–12 school, charter school, higher education, or nonprofit setting
• Experience working with databases, student information systems, or other operational software platforms
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy when managing records, compliance documentation, and operational processes
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)
• Ability to handle confidential and sensitive information with professionalism and discretion
• Strong customer service mindset and ability to build positive relationships with staff, students, families, and vendors
• Ability to problem-solve independently and exercise sound judgment in fast-paced environments
• Ability to adapt quickly to changing priorities and urgent operational needs
• Demonstrated ability to manage projects from planning through execution
• Ability to work both independently and collaboratively as part of a team

Preferred Qualifications

• Experience with systems such as ATS, SchoolMint, Galaxy, FAMIS, or other student information systems
• Experience coordinating events, logistics, transportation, or vendor relationships
• Experience with purchasing, inventory management, budgeting, or invoice processing
• Knowledge of school compliance requirements and student record management

Successful Candidates Will

• Belief in the Classical Charter Schools mission and education model
• Highly organized, motivated, and capable of seeing projects from beginning to end
• Strong work ethic and a “whatever it takes” disposition.

Benefits

• A generous benefits package including medical, dental and vision coverages
• Student Loan Counseling
• Flexible Spending Accounts
• Commuter Reimbursement Account
• Life Insurance
• Disability Insurance
• Gym/Fitness Reimbursement
• Calm Subscription
• Wellness benefits
• 401k