Operations Associate

Hightower Advisors; Chicago (IL); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical, dental & vision coverage (on)

Parental leave

401k matching

HSA contributions

Student loan assistance

Gym in Chicago office

Pet insurance

Flexible PTO

Office Friday remote

Job summary

Hightower Advisors, based in Chicago, seeks an Operations professional to support Advisory teams through client agreements, custodian maintenance, and documentation practices. You will ensure smooth day-to-day operations, implement quality controls, and maintain standard processes in a fast-paced environment.

The role requires 1+ year in operations, strong communication, and familiarity with high-net-worth advisor dynamics.

Qualifications

• Bachelor's degree in business administration, operations management, or a related field (or equivalent practical experience).
• 1+ years of experience in operations or a similar role.
• Excellent communication skills and attention to detail.
• Experience working with high-net-worth advisors/representatives.
• Knowledge of industry-specific regulations and compliance standards.
• Knowledge of Salesforce is helpful.

Responsibilities

• Execute and monitor operational processes, ensuring adherence to established guidelines and procedures.
• Work closely with other departments, such as finance, centralized services, and client reporting, to streamline workflows, resolve operational issues, and enhance overall organizational efficiency.
• Create, maintain, and terminate custodian access for all individuals, including all advisor practices as well as Hightower Home Office.
• Create, maintain, and terminate all rep codes and data feed connections for all advisor practices as well as Hightower Home Office.
• Work closely with firms that are transitioning into Hightower.
• Special Projects as needed.

Skills

Communication

Attention to detail

Customer service

Fast-paced environment

High-net-worth experience

Education

Bachelor's degree in business/operations

Tools

Salesforce

Fidelity Wealthscape

Schwab Advisor Center

Pershing Netx360+

Job description

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Your Future Team

Hightower's Operations team supports Advisory teams through the creation, maintenance, and amendments of Client Agreements and custodian maintenance.

Reporting to the Manager of Operations, you will play a crucial role in ensuring the smooth functioning of our day-to-day operations. You will be responsible for ensuring standard documentation practices are followed, executing standard operational processes, and implementing quality control measures throughout Hightower operations. To be successful in this role, you must have a strong customer service attitude with the ability to think outside of the box in a fast-paced environment.

What You’ll Do

• Execute and monitor operational processes, ensuring adherence to established guidelines and procedures.
• Work closely with other departments, such as finance, centralized services, and client reporting, to streamline workflows, resolve operational issues, and enhance overall organizational efficiency
• Create, maintain, and terminate custodian access for all individuals, including all advisor practices as well as Hightower Home Office
• Create, maintain, and terminate all rep codes and data feed connections for all advisor practices as well as Hightower Home Office
• Work closely with firms that are transitioning into Hightower
• Special Projects as needed

What You’ll Bring

• Bachelor's degree in business administration, operations management, or a related field (or equivalent practical experience).
• 1+ years of experience in operations or a similar role
• Excellent communication skills and attention to detail
• Experience working with high-net-worth advisors/representatives
• Knowledge of industry-specific regulations and compliance standards
• Knowledge of Fidelity Wealthscape, Schwab Advisor Center, and Pershing Netx360+ preferred
• Knowledge of Salesforce is helpful
• Ability to work in a fast-paced environment

What We Offer

• Coverage on the first day of employment for medical, dental, and vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• In-office Monday through Thursday and work from home on Fridays
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance
• Base salary of $70,000- $75,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

AN EQUAL OPPORTUNITY EMPLOYER:

Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.