Senior Legal Operations Associate

Hightower Advisors; Chicago (IL); On-site; USD 90,000 - 95,000; Full time

Benefits offered by this job

Coverage on benefits

Job summary

Hightower Advisors, a Chicago-based wealth management firm, seeks a detail-oriented Legal Operations Associate to join its Legal Department. You will support contract lifecycle management, corporate governance, and day-to-day legal administration in a growing financial services company.

This role collaborates with attorneys and business partners, maintains records, and helps manage filings, documentation, and regulatory examinations.

Qualifications

• 3+ years of experience in a law firm as a paralegal, legal assistant, or similar legal support professional.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with the ability to coordinate effectively across attorneys and business stakeholders.
• Experience supporting contract administration, legal document management, or corporate governance processes preferred.
• Proficiency in Microsoft Office applications, including Word and Outlook.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive or privileged information.
• Experience with legal matter management, contract management, or document management systems preferred.
• Paralegal certificate or relevant post-secondary education preferred.

Responsibilities

• Support contract lifecycle management by maintaining contract records, tracking renewal and termination dates, coordinating signatures, and monitoring key obligations and deadlines.
• Organize and maintain legal files, document repositories, governance records, and executed agreements to ensure accurate filing, version control, and accessibility.
• Assist as needed with corporate entity maintenance, annual filings, governance documentation, Secretary of State filings, and entity compliance tracking.
• Provide general paralegal support, including preparing signature packets, coordinating document execution logistics, maintaining trackers and legal records, and supporting regulatory examinations, audits, litigation matters, and other legal projects.

Skills

Paralegal experience

Organizational skills

Written communication

Verbal communication

MS Office proficiency

Confidentiality

Contract management experience

Education

Paralegal certificate or relevant post-secondary education

Tools

Microsoft Word

Outlook

Contract management systems

Legal matter management systems

Job description

Our Story

Founded in 2008, Hightower is a wealth management firm that provides investment, financial and retirement planning services to individuals, foundations and family offices, as well as 401(k) consulting and cash management services to corporations. Hightower’s capital solutions, operational support services, size and scale empower its vibrant community of independent-minded wealth advisors to grow their businesses and help their clients achieve their financial vision. Based in Chicago with advisors across the U.S., we operate as a registered investment advisor (RIA).

Your Future Team

The Legal Operations Associate will join Hightower’s Legal Department and report directly to the Senior Manager, Legal Operations. This role works closely with attorneys and cross-functional business partners across the organization, supporting legal operations, contract management, corporate governance, and day-to-day legal administration. It is an excellent opportunity for a detail-oriented legal professional looking to build an in-house legal career within a growing financial services organization.

What You’ll Do

• Support contract lifecycle management by maintaining contract records, tracking renewal and termination dates, coordinating signatures, and monitoring key obligations and deadlines
• Organize and maintain legal files, document repositories, governance records, and executed agreements to ensure accurate filing, version control, and accessibility
• Assist as needed with corporate entity maintenance, annual filings, governance documentation, Secretary of State filings, and entity compliance tracking
• Provide general paralegal support, including preparing signature packets, coordinating document execution logistics, maintaining trackers and legal records, and supporting regulatory examinations, audits, litigation matters, and other legal projects

What You’ll Bring

• 3+ years of experience in a law firm as a paralegal, legal assistant, or similar legal support professional
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills, with the ability to coordinate effectively across attorneys and business stakeholders
• Experience supporting contract administration, legal document management, or corporate governance processes preferred
• Proficiency in Microsoft Office applications, including Word and Outlook
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive or privileged information
• Experience with legal matter management, contract management, or document management systems preferred
• Paralegal certificate or relevant post-secondary education preferred

What We Offer

• Coverage on the first day of employment for medical, dental, and vision insurance
• Paid parental leave (16 weeks for primary caregiver and 8 weeks for secondary caregiver)
• Mother’s lounge onsite
• Flexible PTO plan
• In-office Monday through Thursday and work from home on Fridays
• Free brand-new gym in the Chicago office
• 401k matching plan
• HSA employer contributions
• Student loan assistance
• Pet insurance
• Base salary of $90,000-$95,000 plus discretionary bonus (exact base salary amount will be dependent on experience)

AN EQUAL OPPORTUNITY EMPLOYER

Hightower is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, pregnancy, marital status, national origin, citizenship, veteran status, ancestry, age (over 40), physical or mental disability, medical condition (cancer-related), gender identity or expression, genetic information including sickle cell or hemoglobin C trait, or any other consideration made unlawful by applicable federal, state, or local law.

You are a U.S. citizen, U.S. permanent resident or possess other unrestricted U.S. work authorization and will not require sponsorship for U.S. work authorization now or anytime in the future.