Operations Associate

Liberty Seeds; Arlington (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Pacific Legal Foundation identifies and litigates important legal issues to set landmark precedents that will benefit Americans nationwide. As a national nonprofit, PLF has offices in Arlington, VA and Sacramento, CA, with many staff working remotely.

This is a full-time, permanent administrator role offering a competitive salary and benefits. The role covers a broad range of office support tasks, coordinating with vendors, onboarding, scheduling, and staff assistance to keep the office

Responsibilities

• General Office Support—handling supply orders for PLF's Arlington office; managing relationships with coworking space vendors.
• DC Office Support—managing contractors; managing parking validations for visiting staff; managing the office floor plan; point of contact for building reps; alerting staff to incoming visitors.
• DC Onsite Office Support—receiving mail and packages; loading and emptying dishwasher; general cleanup and organizing; preparing hoteling spaces for visiting staff.
• Reception (online)—handling phone, email, and faxes.
• Onboarding/Offboarding Support—assisting with new staff training on phone/copier; ordering supplies for new employees.
• Staff Support—assisting in booking flights, hotels, and rental cars for staff; assisting with company credit card reconciliation; scheduling meetings; assisting with all-staff gatherings as needed.
• Vendor Support—helping administer vendor accounts such as coffee and coffee supplies, furniture orders, office supplies, packages/shipping, and postage meter.

Job description

You: A relentlessly forward-thinking and positive jack-of-all-trades who relishes taking responsibility for improving the workplace and work-life of those around them. You aspire to find the most effective way to complete any given task, no matter how small it may seem, in service of helping PLF advance its mission. You enjoy being the "go-to" person for things and you find fulfillment in maintaining organization amongst others.

Them: Bureaucrats, city councils, mayors, governors, and federal agencies stripping Americans of their rights every day. There's a lot of government overreach out there, and it's backed by seemingly endless resources. But fortunately, like all lumbering giants, abusive government is most vulnerable when countered by individuals who act strategically and nimbly, take calculated risks, have each other's backs, and are confident in and passionate for the cause—the very sort of swashbucklers we employ in spades here at PLF.

Us: We fight back. Pacific Legal Foundation is the nation's first and most successful public interest law firm dedicated to vindicating individual liberty. PLF has an unmatched record in the United States Supreme Court, with 18 victories out of 20 cases litigated at the Court. We also have more than a hundred active cases across the nation.

We are a next-generation public interest law firm. What does "next-generation" mean for a legal nonprofit? It means we aren't interested in doing the same thing as everyone else. We aspire to be the best player in a constantly changing game.

Here\'s what you get to do in this role:

PLF's administrative capacity is lean and nimble. In this role, you'll take on a host of responsibilities, spanning from contributing to new-hire orientation to coordinating with external vendors when requests arise. A few responsibilities may be the same day-to-day, but you might receive several additional requests a day, with no two days being the same. With every new task you take on, you will think of more ways to provide efficient and effective support to those working in the office. Every task is important. Handling parking permit requests. Emptying the dishwasher. Answering PLF general phones and email. Assisting fellow staff members with administrative needs.

More than half of PLF staff work remotely, but our largest office is in Arlington, Virginia. In this role, you will need to come into our physical office nearly every day to tend to basic in-office items. Beyond that, some ability to work virtually will be possible.

If you value staying busy during the day, taking pride in completing tasks on time and diligently, working with incredible colleagues in service of our mission, and not needing to take work home with you at the end of the day, this might be a great role for you! You'll also get exposure to each and every team that comprises a (winning) public interest law firm.

Getting down to brass tacks, your specific job duties likely will include:

• General Office Support—handling supply orders for office and kitchen for PLF's Arlington office; managing relationships with coworking space vendors.
• DC Office Support—managing contractors; managing parking validations for visiting staff; managing the office floor plan; point of contact for building reps; alerting staff to incoming visitors.
• DC Onsite Office Support—receiving mail and packages; loading and emptying dishwasher; general cleanup and organizing; preparing hoteling spaces for visiting staff.
• Reception (online)—handling phone, email, and faxes.
• Onboarding/Offboarding Support—assisting with new staff training on phone/copier; ordering supplies for new employees.
• Staff Support—assisting in booking flights, hotels, and rental cars for staff; assisting with company credit card reconciliation; scheduling meetings; assisting with all-staff gatherings as needed.
• Vendor Support—helping administer vendor accounts such as coffee and coffee supplies, furniture orders, office supplies, packages/shipping, and postage meter.

This role is ideal for someone who is:

• Highly entrepreneurial and self-starting.
• Extreme Customer Service mindset.
• Passionate about PLF's mission and values.
• Detail-oriented and who takes pride in getting things right the first time but learns when you don't.
• Passionate about learning and growing in the public interest/legal space.

General Information

Pacific Legal Foundation identifies and litigates important legal issues to set landmark precedents that will benefit Americans nationwide. Using strategic and principled litigation, communications, and research, we battle for freedom in the nation's courts and the court of public opinion.

As a national nonprofit organization, PLF has brick-and-mortar offices in Sacramento, California; Arlington, Virginia; and Palm Beach Gardens, Florida, although approximately half of the staff works from home offices across the country.

This is a full-time, permanent position. PLF is committed to recruiting and retaining the highest-quality talent available nationwide, and we offer a total compensation package that includes a competitive salary, medical and dental insurance, and employer-paid retirement savings. We take work-life balance seriously through our generous paid leave and flextime policies. We have a flexible, collaborative, positive, and collegial work environment. We take pride in investing in your future and encourage internal advancement. PLF is the place for someone principled, tenacious, and determined to succeed in positively shaping the future of our country and restoring real limits on government power. Join us.

Compensation

The estimated salary range for this role is between $60,000-$70,000.