Operations Assistant WFH

HCA Healthcare; Florida; Remote; USD 32,000 - 42,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellbeing support

Time away from work

401(k) Plan with match

Tuition assistance

Job summary

HealthTrust Workforce Solutions, a subsidiary of HCA Healthcare, is seeking an Operations Assistant to support Interim Recruiters and Hiring Managers. The role focuses on clear communication, timely follow-up, and coordinating travel inputs and onboarding activities to keep the operations team efficient.

You'll work with multiple levels of staff, from executives to team members, handle routine clerical tasks, and assist with monthly accounting reports.

Qualifications

• High school diploma or GED required.
• 1–3 years of clerical work experience.
• Excellent communication and organizational abilities.
• Ability to multi-task and work well in a team.

Responsibilities

• Assist Interim Recruiters and Hiring Managers with job requirements.
• Communicate effectively with involved personnel and provide timely follow up.
• Answer phone, relay messages, and ensure courteous caller interaction.
• Coordinate travel inputs and support on the Travel portal.
• Provide coverage for Operations team and assist with monthly accounting reports.
• Assist onboarding with background checks using Nursys and Lawson.

Skills

Communication

Organization

Multitasking

Teamwork

Interpersonal communication

Education

High School Diploma or GED

Job description

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized.

Job Summary and Qualifications

JOB TITLE: Operations Assistant

GENERAL SUMMARY OF DUTIES: The Operations Assistant provides assistance to Interim Recruiters, Hiring Managers, and department management with their job requirements. Responsibilities include but are not limited to communicating effectively with all involved personnel, and providing timely follow up for needs and issues as necessary.

SUPERVISOR: Director

SUPERVISES: None

• This position will be responsible for one role/function on the operations team.
• Maintains open communication with Interim Recruiters, Hiring Managers, VP of Interim Leadership in an effort to meet special needs and address problems or concerns.
• Responses to supervisors and co-workers request for information and assistance in a timely manner.
• Answers the telephone; provides courteous, effective assistance to callers; takes and relays accurate, timely messages.
• Interacts with all team members to constantly improve the submission turnaround time with client.
• Assists in obtaining all travel needs and inputs information into the Travel portal.
• Provides coverage for and supports Operations team members as necessary.
• Assist with monthly accounting reports.
• Assist Onboarders with running Nursys, Lawson, and start background checks.
• Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES

• Excellent oral and written communication skills
• Excellent organizational skills
• Ability to multi-task and prioritize
• Ability to work well individually and within a team environment
• Ability to work with individuals at multiple levels within an organization (i.e. CEO to staff)
• Maintains working area and equipment in accordance with environmental and safety regulations.

EDUCATION: High School Diploma or GED Equivalent required

EXPERIENCE: At least 1-3 years clerical experience

CERTIFICATE/LICENSE: None

PHYSICAL DEMANDS/WORKING CONDITIONS:

• Exert up to 20 lbs force occasionally and/or up to 10 lbs frequently
• Requires prolonged sitting and some bending, stooping, and stretching.
• Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Requires normal range eyesight to record, prepare, and communicate appropriate reports.
• Requires dexterity to type.

Benefits

HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefitsfor medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support,including free counseling and referral services
• Time away from workprograms for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education supportthrough tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefitsfor fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.