Operations Assistant – Operations Department

Green Avenue Administration Building; Lansdowne (Delaware County); On-site; USD 42,000 - 56,000; Full time

Job summary

William Penn School District is seeking an Operations Assistant in the Operations Department at the Green Avenue Administration Building in Lansdowne, PA. The role supports facilities, maintenance, transportation, safety, and capital projects while maintaining records and processing purchasing and vendor documents.

The position requires strong organizational and communication skills, with familiarity in Microsoft Office and Google Workspace.

Qualifications

• Ability to coordinate multiple tasks and deadlines.
• Experience with recordkeeping, procurement, and vendor documentation.
• Knowledge of facilities, maintenance, and transportation operations is a plus.

Responsibilities

• Coordinate daily functions of the Operations Department, including calendars, meetings, reports, and records.
• Serve as a point of contact for staff, vendors, contractors, and community members.
• Track work orders, facility requests, and project records; assist with safety and capital initiatives.

Skills

Organizational skills

Time management

Attention to detail

Communication

Customer service

Problem solving

Education

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

District software

Job description

Operations Assistant – Operations Department

William Penn School District Green Avenue Administration Building - Lansdowne, Pennsylvania Open in Google Maps

This job is also posted in William Penn School District

Job Details

Job ID: 5822134

Application Deadline: Posted until filled

Re-Posted: Jul 28, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Position Title:

Operations Assistant – Operations Department

Supervisor:

Operations Supervisor, Operations Department

Location:

Green Avenue Administration Building

Bargaining Unit

Act 93 - 12 months

District Summary: The William Penn School District is located in southeastern Delaware County and serves approximately 5,000 students residing in the boroughs of Aldan, Colwyn, Darby, East Lansdowne, Lansdowne, and Yeadon. We share a collective vision to educate, nurture, and empower all students to become career- and/or college-ready.

Position Summary: The Operations Assistant supports the Department of Operations' daily functions by coordinating activities related to facilities, maintenance, transportation, safety, and capital projects. The position is responsible for maintaining department records, coordinating schedules, processing purchasing and vendor documentation, monitoring work requests, preparing reports and correspondence, and serving as a point of contact for district staff, contractors, vendors, and community members.

The Operations Assistant ensures the efficient flow of information, tracks departmental priorities, maintains operational records, and assists with coordinating projects and services that support district operations.

Key Responsibilities & Essential Duties

• Coordinate the daily functions of the Operations Department, including calendars, meetings, correspondence, reports, and departmental records.
• Serve as a point of contact for district staff, vendors, contractors, and community members by responding to inquiries and directing requests appropriately.
• Coordinate and monitor maintenance work orders, facility use requests, preventative maintenance schedules, contractor documentation, and operational project records.
• Process purchase requisitions, invoices, vendor payments, contracts, and bid documentation while maintaining budget and expenditure tracking.
• Coordinate district transportation functions, including van reservations, TransPass requests, transportation records, and communication with transportation providers.
• Prepare agendas, meeting materials, minutes, Board agenda items, and operational reports for district leadership.
• Maintain operational databases, inventories, calendars, project timelines, confidential records, and compliance documentation.
• Update department webpages and operational documents, support emergency preparedness activities, and assist with capital improvement and district safety initiatives.
• Perform other related duties as assigned by the Director of Operations.

Knowledge, Skills & Abilities

• Knowledge of and commitment to fostering an inclusive, equitable, and respectful environment for staff, students, families, and community members.
• Ability to support the goals and initiatives outlined in the District's Focus Forward and Beyond strategic plan.
• Knowledge of school district operations, including facilities, maintenance, transportation, and operational support services.
• Working knowledge of purchasing procedures, invoice processing, budget tracking, and recordkeeping.
• Ability to maintain accurate records, organize information, and manage multiple assignments while meeting deadlines.
• Strong organizational, time management, and problem-solving skills with excellent attention to detail.
• Ability to establish and maintain effective working relationships with district staff, administrators, vendors, contractors, and community partners.
• Strong verbal and written communication skills with the ability to prepare correspondence, reports, and operational documents.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint), Google Workspace, and the ability to learn district software applications.

Preferred Qualifications

• Bachelor's degree in a related field preferred; equivalent combination of education and relevant experience will be considered.
• Minimum of three (3) years of experience in an office, operations, facilities, or administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and Google Workspace.
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail.

Working Conditions & Physical Requirements

• Work scheduled hours consistently.
• An indoor office environment is subject to frequent interruptions.
• Pushing, moving, and lifting objects with a light-work strength factor.
• Dexterity of hands and fingers to operate a variety of standard office equipment.
• Clarity of vision at varying distances.
• Verbal, auditory, and written communication skills.
• Sitting and standing for extended periods.
• Frequent sitting, standing, and walking.
• Reaching overhead, above the shoulders, and horizontally to retrieve and store files and supplies.
• Lifting objects with a strength factor of light work.
• Occasional bending, reaching, and stretching.
• Occasional kneeling, crouching, and squatting.
• Occasional pulling and pushing .

Level of Compensation: Commensurate with Experience.

Disclaimer: The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details necessary to describe the principal functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an exhaustive list of work requirements, skills, or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include, and are not intended to include, every possible activity and task performed by every specific employee.

Last updated 7/8/26

Position Type: Full-Time 12-month

Job Requirements

• Citizenship, residency or work visa required

Map

The content you submit, offer, contribute, attach, post, or display (each a “Submission”) will be viewed by other users of the service who may or may not be accurately representing who they are or who they represent. Do not include any sensitive data in your submissions. Any submission or any use or reliance on any content or materials posted via the service or obtained by you through the use of the service is at your own risk. “Sensitive data” for purposes of this section means social security or other government‑issued identification numbers, medical or health information, account security information, individual financial account information, credit/debit/gift or other payment card information, account passwords, individual credit and income information or any other sensitive personal data as defined under applicable laws.