Operations Assistant / Administrative Assistant

Harry Jho LLC; Orlando (FL); On-site; USD 22,730 - 32,373; Full time

Benefits offered by this job

Health Benefits (Dental, Medical, Vision)

Annual discretionary bonus

Retirement plan

Job summary

Harry Jho LLC is seeking a motivated Operations / Administrative Assistant in Orlando or Miami. This dynamic role involves managing schedules, providing administrative support, and assisting with operations and finance tasks. Candidates should possess proficiency in MS Word and Excel, be detail-oriented, and have a clean driving record. The position offers competitive hourly pay ($20.00/hr) with overtime eligibility, health benefits, and training in various tools, making it a fantastic opportunity for those looking to grow in the legal or financial services fields.

Qualifications

• Reliable, punctual, and able to manage multiple tasks simultaneously.
• Current driver’s license with a clean record required for Orlando.
• Desire to improve proficiency in MS Word and Excel.

Responsibilities

• Manage schedules, calendars, and travel arrangements for leadership.
• Oversee welcoming guests and ensuring the office runs smoothly.
• Organize billing data and generate financial reports.

Skills

Proficiency in MS Word

Proficiency in Excel

Attention to detail

Organizational skills

Professional written communication

Tools

QuickBooks

Project management software

Job description

Boutique law firm with offices in New York, Miami and Orlando is seeking a bright, highly motivated Operations / Administrative Assistantto join our operations team in Orlando or Miami.This position wears many hats, including reception, office administration, personal assistance, and general clerical support. At Harry Jho LLC, you’ll gain hands-on experience across multiple professional areas, and have the opportunity to grow your skills in accounting, project management, data analysis, and IT.

Who we are

Harry Jho LLC is the leading law firm in the securities finance industry. We work for global financial institutions and hedge funds.

Who you are

You are a flexible problem-solver with a can-do attitude, willing to pitch in on any task no matter how small. You are searching for jobs in office administration, reception and executive or personal assistance, and interested in a career in the financial or legal services industries. You’re ambitious about learning new skills and thrive in a fast-paced environment. You have a strong sense of responsibility and can persevere through less exciting (but essential) aspects of the job.

What you’ll do

Administrative Support

• Manage schedules, calendars, and travel arrangements for our leadership team.
• Greet guests, answer phones, and keep the office organized and running smoothly.
• Coordinate with cleaning and maintenance staff, order office supplies, and snacks.

Operations & Finance

• Organize and track billing data, prepare invoices, and generate financial reports.
• Manage accounts receivable and payable, including outgoing payments.
• Review payroll, employee timecards, and paid time off.

IT & Special Projects

• Set up workstations and troubleshoot IT issues.
• Assist with office moves, storage organization, and relocation logistics.

What you bring

• Proficiency in MS Word and Excel (and a desire to improve).
• Exceptional attention to detail and organizational skills.
• Reliable, punctual, and able to manage multiple tasks simultaneously.
• Excellent professional written communication.
• A current driver’s license with a clean record (for Orlando applicants, only).
• You know your way around mileage reward systems and love finding travel deals!

What we offer

• Competitive hourly pay with overtime eligibility.
• Health Benefits (Dental, Medical, Vision); Annual discretionary bonus; Retirement plan.
• Training in tools like Excel, QuickBooks, project management software, and IT systems.

How to Apply

Submit the following

• A cover letter explaining why you’re a great fit for this role.
• A resume, including your college GPA.
• A brief writing sample.

Qualified applicants will be asked to complete a series of exercises as part of the screening process.

Compensation

• $20.00 per hour + $30.00 per hour overtime. Overtime is available for this position.