Operations Assistant

Ace Relocation Systems, Inc. in; San Jose (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ace Relocation Systems, Inc. is seeking a Logistics/Operations Coordinator to streamline the flow of work and materials across departments according to the production schedule.

You will support the dispatcher or operations manager in scheduling drivers, crews, and equipment for moves conducted from or to client locations. The role requires evaluating documents for accuracy, maintaining inventories, relaying orders to crews, and ensuring compliance with contract specifications.

Qualifications

• The following are required to enable job holders to perform the essential functions of the job.
• 1 – 2 Years related work experience

Responsibilities

• Coordinate and expedite the flow of work and materials within or between departments according to production schedule.
• Assist dispatcher or operations manager in scheduling drivers, crews, and equipment for moves outside the place of business.
• Examine documents to assess completeness, accuracy, and conformance to standards and specifications.
• Rate moved items ensuring adherence to contract specifications.
• Scan documents, including order for service and authorizations, to corporate and Atlas.
• Order and maintain inventory of uniforms supplies necessary to meet crew demands.
• Relay shipment orders, messages, and information to or from work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Education

Bachelor's degree or equivalent work experience

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Position Summary

Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Will assist dispatcher or operations manager in scheduling drivers, crews, and equipment in the conveyance of materials rendered outside the place of business.

Essential Duties and Functions

To perform this job successfully, the individual occupying this position must be able to perform essential job functions set forth below with or without reasonable accommodation. The requirements listed below are representative of the knowledge, skill, and/or abilities required.

• Examine documents to assess completeness, accuracy, and conformance to standards and specifications.
• Rate moved ensuring adherence to contract specifications.
• Scan documents, including order for service and authorizations, to corporate and Atlas.
• Order and maintain inventoried of uniforms supplies necessary to meet crew demands.
• Relay shipment orders, message, and information to or from work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Other Duties and Responsibilities

This document in no way states or implies that these are the only duties to be performed by the individual occupying this position. This is a representative list of the general duties, and it is not intended to be all-inclusive.

• Preform ad hock projects as needed.
• Other duties as assigned.
• Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint, and outlook.
• Competent with Microsoft Teams.

Minimum Qualifications (Knowledge, Skills, and Abilities)

The following are required to enable job holders to perform the essential functions of the job.

• 1 – 2 Years related work experience
• Bachelor's degree or equivalent work experience

Work Environment and Physical Requirements

P hysical demands listed below are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Assures that safety regulations are followed at all times.
• Follows policies and procedures including infection control, universal pre-cautions and exposure control plans when performing daily tasks.
• Reports hazardous conditions, accidents, and incidents to the immediate supervisor.
• Must be able to lift at least 25 lbs.
• Requires standing, walking, bending, kneeling, stooping, and crouching.
• Exposure to heat, cold, dust, noise, or chemicals.
• Will require significant overtime during peak seasons.
• The position has specific requirements with respect to vision, hearing, and speaking as in an office setting.
• Schedule is expected to be consistent with revenue processing needs either 7-5 or 8-6.