Operations Assistant

Ace Relocation Systems, Inc.; San Jose (CA); On-site; USD 33,062 - 38,572; Full time

Job summary

Ace Relocation Systems, Inc. in San Jose, CA is seeking a full-time coordinator to manage the flow of work and materials per the production schedule. You will assist the dispatcher in scheduling drivers, crews, and equipment for moves outside the business location.

The role requires 1–2 years of related experience and a Bachelor's degree or equivalent. Proficiency in Microsoft Office and Teams is preferred, with the ability to lift 25 lbs and work overtime during peak seasons.

Qualifications

• 1–2 years related work experience.
• Bachelor’s degree or equivalent work experience.

Responsibilities

• Coordinate and expedite the flow of work and materials.
• Assist dispatcher or operations manager in scheduling drivers.
• Schedule crews and equipment for moves.
• Examine documents for completeness, accuracy, and conformance to standards.
• Prepare WISE work order documentation.
• Relay shipment orders to work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, and loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Education

Bachelor’s degree or equivalent work experience

Tools

Microsoft Office Suite

Microsoft Teams

Job description

Job Details

Job Location: Ace San Jose - San Jose, CA 95112

Position Type: Full Time

Salary Range: $24.00 - $28.00 Hourly

Job Shift: Day

Position Summary: Coordinate and expedite the flow of work and materials within or between departments of an establishment according to production schedule. Will assist dispatcher or operations manager in scheduling drivers, crews, and equipment in the conveyance of materials rendered outside the place of business.

Essential Duties and Functions

• Examine documents to assess completeness, accuracy, and conformance to standards and specifications.
• Rate moved ensuring adherence to contract specifications.
• Prepare WISE work order documentation.
• Scan documents, including order for service and authorizations, to corporate and Atlas.
• Order and maintain inventoried of uniforms supplies necessary to meet crew demands.
• Relay shipment orders, message, and information to or from work crews, supervisors, and quality control.
• Communicate effectively with drivers, packers, loaders for local and long-distance moves.
• Communicate effectively with revenue processing.
• Assist with military surveys and shipment updates as needed.

Other Duties and Responsibilities

This document in no way states or implies that these are the only duties to be performed by the individual occupying this position. This is a representative list of the general duties, and it is not intended to be all-inclusive.

• Preform ad hock projects as needed.
• Other duties as assigned.

Technology Skills

• Proficient in Microsoft Office Suite products including Word, Excel, PowerPoint, and outlook.
• Competent with Microsoft Teams.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• 1 – 2 Years related work experience
• Bachelor’s degree or equivalent work experience

Work Environment and Physical Requirements

• Assures that safety regulations are followed at all times.
• Follows policies and procedures including infection control, universal pre-cautions and exposure control plans when performing daily tasks.
• Reports hazardous conditions, accidents, and incidents to the immediate supervisor.
• Must be able to lift at least 25 lbs.
• Requires standing, walking, bending, kneeling, stooping, and crouching.
• Exposure to heat, cold, dust, noise, or chemicals.
• May require infrequent travel.
• Will require significant overtime during peak seasons.
• The position has specific requirements with respect to vision, hearing, and speaking as in an office setting.
• Schedule is expected to be consistent with revenue processing needs either 7-5 or 8-6.
• Every third Saturday will be required.