Operations Assistant

Lippes Mathias LLP; Buffalo (NY); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision benefits

401(k) and profit-sharing plan

Paid parental leave

Long-term disability

Life/AD&D insurance

Job summary

Lippes Mathias LLP in Buffalo, NY is seeking an Operations Assistant to support daily administrative and operational needs within a fast-paced law firm. You will handle daily office tasks, manage files, mail, conferences, and assist with firm events, working as part of a collaborative team that values quality and discretion.

Applicants typically have 1–3 years of administrative experience; an associate or bachelor’s degree is preferred; proficiency in Microsoft Office; knowledge of ProLaw or

Qualifications

• Associate or bachelor’s degree preferred; relevant experience accepted.
• 1-3 years in an administrative or operations role, ideally in a legal or professional setting.
• Strong organizational and communication skills.

Responsibilities

• Daily office tasks including stocking printers and maintaining the copy center.
• Large print/copy/scan jobs.
• Organize and maintain client files (physical and digital).
• Handle incoming mail and general office errands.
• Keep conference rooms and shared spaces clean and organized.
• Set up and clean out workspaces for new and departing employees.
• Assist with firm events and provide general administrative support.
• Perform other duties as needed.

Skills

Strong organizational skills

Communication skills

Microsoft Office proficiency

Education

Associate or Bachelor’s degree preferred

1-3 years admin/operations experience

Tools

ProLaw

iManage

Job description

Are you looking for:

• A firm that treats its professionals as essential, not incidental?


• A stable, respected workplace with strong benefits, a year-end bonus opportunity, and leadership that recognizes your work?


• A team-oriented culture where your attention to detail and commitment to quality actually matter?
  

Let Us Introduce Ourselves

Lippes Mathias is one of the nation's 200 largest law firms, with 400 professionals across 17 offices nationwide, including 230 attorneys. We've built a full-service business law practice with a national footprint and deep roots in each community we serve by investing in people who want to grow alongside the firm.

Joining our team means stepping into a culture that prioritizes accessible leadership, meaningful growth opportunities, and a work environment that respects your life outside the office. Support for our employees is something we take very seriously. In fact, \"supportive\" was the top word our employees used to describe our work environment on a recent anonymous survey.

We recognize that our firm would grind to a halt without the steadfast work of professionals like you, and that's why we've made it our commitment to cultivate and maintain an environment where you feel seen and supported. You'll work as a member of a team, not just for one.

If you're considering a move and wondering whether it's worth it, we'd like to make the case that it is. If you've been looking for a firm where the quality of the culture is surpassed only by the quality of the work, you may have found it.

Why You'll Love Working Here

We offer competitive pay, a year-end bonus opportunity, and a comprehensive benefits package that includes:

• Medical, dental & vision, beginning your first month


• Immediate eligibility for 401(k) and profit-sharing plan


• Paid parental leave


• Long-term disability (firm-paid)


• Life/AD&D insurance

For roles at our downtown locations, firm-arranged parking is available. We also keep the break room stocked with complimentary snacks and beverages.

About the Role

Lippes Mathias is hiring a detail-oriented and proactive Operations Assistant to support the daily administrative and operational needs of our law firm. This role ensures smooth office functions and supports attorneys and staff in a fast-paced, professional environment.

What You'll Do

• Responsible for daily office tasks, including stocking printers and maintaining the copy center.


• Responsible for large print/copy/scan jobs


• Organize and maintain client files (physical and digital).


• Handle incoming mail and general office errands.


• Keep conference rooms and shared spaces clean and organized.


• Set up and clean out workspaces for new and departing employees.


• Assist with firm events and provide general administrative support.


• Perform other duties as needed.
  

What We're Looking For

• Associate or bachelor’s degree preferred; relevant experience accepted.


• 1-3 years in an administrative or operations role, ideally in a legal or professional setting.


• Strong organizational and communication skills.


• Proficient in Microsoft Office; experience with ProLaw or iManage a plus.


• Professionalism and discretion with confidential information.
  

Physical requirements:

• This position involves extensive walking, standing, light lifting, and mobility throughout the day. Applicants should be comfortable with an active work environment.

• Must have a valid driver's license, a vehicle, and be able to lift 50 lbs.

Compensation

Salary range: $22-$23/hour. This is a good-faith estimate for the position based on location and minimum criteria. Actual compensation may vary based on experience and other job-related factors as permitted by law.

To learn more about Lippes Mathias, visit our recruiting website: https://www.lippescareers.com/