Operations and Systems Specialist

Sunkeeper Solar; New York (NY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Copaid health, dental, and vision 보험

11 paid holidays

Company-paid lunch on-site

12 days paid vacation

401K + Matching

Job summary

Sunkeeper Solar in Brooklyn, NY is seeking an Operations & Systems Specialist to keep PV, battery storage, and cogeneration projects running smoothly for the NYC metro area. You will lead onboarding/offboarding, HR policy updates, IT platform administration (Google Workspace), and vendor management while supporting managing partners on project tasks and reporting.

The role requires 1+ year in operations of a small to mid-size construction business, a BA/AS, and a readiness to work on-site with

Qualifications

• Bachelor's or Associate’s degree required.
• Experience administrating Google Workspace and related IT platforms.
• Understanding of network and endpoint security practices, group policy administration.
• Detail oriented and organized, with a positive attitude and teamwork mindset.
• On-site work within a team with occasional remote work upon manager approval.

Responsibilities

• Benefit Management: track benefits usage, respond to questions, run competitive solicitations, ensure payroll deductions, administer new programs.
• HR: lead onboarding/offboarding, maintain policy handbooks and SOPs, manage 3rd party PEO relationships.
• Insurance: assist in information for audits.
• Regulatory Compliance: assist with filings and compliance.
• Vendor Management: track payments, tax info, insurance status, onboard vendors.
• Project Tasks: review/close contracts, assist with contract review for BDR and subs, lien waivers.
• Supporting Managing Partners: assist with operational tasks, admin tasks, prepare presentations, run company-wide reports.
• Office Management: receive mail, set up new workstations.
• Systems: IT Platform Admin, IT Help Desk, Asset Management, Network Management, Process Improvement (AI tools).
• Reporting: reports to Managing Partner.

Skills

Detail Oriented

Organized

Positive attitude

Education

Bachelor's or Associate’s degree

Tools

Google Workspace

Quickbooks Online

Paychex

MS Suite

Asana

Procore

Job description

Sunkeeper Solar designs and installs solar photovoltaics, cogeneration, and battery energy storage in standalone and hybrid configurations to offset fossil fuel consumption, provide off‑grid resiliency, and equip buildings to partake in the clean energy transition. Comprised of an experienced team of installers, electrical workers, engineers, and technicians, with a deep understanding of the New York City clean‑energy and construction landscapes, Sunkeeper Solar is an ideal partner for any and all distributed generation projects in the NYC Metro area.

Operations & Systems Specialist

Sunkeeper Solar’s Operations & Systems Specialist will be a crucial part of Sunkeeper’s team, overseeing a variety of key tasks that will keep the business running smoothly and allow us to execute on solar photovoltaic (PV), battery energy storage, and cogeneration projects in and around the New York Metropolitan Area. The ideal candidate will have 1+ years’ experience in operations and systems management, be interested to learn about renewable energy design and implementation, and be excited to work in a dynamic environment.

Location

Applicants should be prepared to travel to Sunkeeper Solar’s office at 147 Prince Street in Brooklyn, NY. Remote work is allowed with approval from manager.

Responsibilities

• Benefit Management
  • Track available benefits & benefits usage
  • Point of contact for employee questions on Health and Benefits
  • Run competitive solicitations to ensure Sunkeeper’s benefits program is competitive and cost effective
  • Ensure that all required deductions for benefits are being applied to payroll
  • Administer new benefit programs
• HR
  • Lead onboarding and offboarding efforts for new employees
  • Maintain & Update company policy handbook
  • Maintain & Update Organization of Standard Procedures and Policies
  • Maintain and Solve Issues with 3rd party PEO Platform
• Insurance
  • Assist in compiling information for insurance audits
• Regulatory Compliance
  • Assist with regulatory filings and compliance as needed
• Vendor Management
  • Create and maintain a system to track vendor payment information, tax information, and insurance status
  • Onboard new vendors
• Project Tasks
  • Review and Process Contract Documents
    • Contract Review Assistance for Business Development Team
    • Contract Review Assistance for Subcontractors
    • Lien Waivers
  • Perform Project Close Out
• Supporting Managing Partners
  • Supporting with other operational tasks that arise
  • Supporting with administrative tasks
  • Preparing Presentations
    • Monthly Company Meeting
  • Running company wide reports
• Office Management
  • Receiving and sorting Mail
  • Setting up new employee work stations

Systems

• IT Platform Administration
  • Actively manage/administrate Google Workspace (Gmail, Drive/Shared Drives, etc.)
• IT Help Desk
  • Be a central point of contact of all staff to solve IT issues –(software, aaccount connectivity, password resets, etc…)
• Asset Management
  • Selecting, procuring and deploying various IT assets (user laptops, tablets, network equipment)
  • Cataloging/labelling of all IT assets
  • Ensuring proper security/safety
• Network Management
  • Monitoring existing network and firewall
  • Troubleshooting performance or connectivity issues
• Process Improvement
  • Own process improvement initiatives across operations and field administration including deploying AI tools to reduce manual work

Reporting

The Operations & Systems Specialist will report directly to the Managing Partner.

Compensation & Benefits

Compensation will depend on applicant experience and performance. The salary range for this position is $60,000 to $75,000 annually. Sunkeeper offers the following benefits:

• Copaid health, dental, and vision insurance
• 11 paid holidays
• Company-paid lunch when working on‑site
• 12 days of paid vacation
• 401K + Matching

Discretionary bonuses may be paid based on applicant's job performance on an annual basis.

Requirements

• Bachelor's or Associate’s degree
• Experience administrating Google Workspace
• Understanding of best network and endpoint security practices, group policy administration
• Detail Oriented and Organized
• Positive attitude and desire to work in person within a team

Desired Skills, Certifications, & Experience

Preference will be given to applications possessing the following skills, experience, and certifications:

• Experience
  • 1+ years experience in operations of small to medium construction business (preferred)
  • 1+ years working with third party payroll platforms
  • Any certifications in network or endpoint security management or IT Operations
• Software & Competencies
  • Quickbooks Online
  • Google Workspace
  • Paychex or other payroll platforms
  • MS Suite
  • Asana
  • Procore