Operations and Systems Manager

School-of-Visual-Arts-; New York (NY); On-site; USD 54,000 - 66,000; Full time

Job summary

The Operations and Systems Manager at the School of Visual Arts oversees academic records, registration services, degree audits and graduation processes, curriculum and course management, and SIS administration.

You will lead Registrar’s Office operations, ensure FERPA compliance, and collaborate with admissions, IT, faculty, and students to support timely degree completion and institutional data integrity.

Qualifications

• Associate’s degree and two years of relevant experience.
• 3–5 years of progressively responsible experience in higher education administration, registrar services, enrollment management, or a related field.

Responsibilities

• Oversee student degree progress records, including exceptions, substitutions, waivers, overrides, and degree audits within the student information system.
• Evaluate degree completion and graduation eligibility; communicate outstanding requirements with students, advisors, and academic departments.
• Coordinate degree conferral, transcript updates, diploma processing, and transfer credit evaluations.
• Maintain transfer equivalency data with Admissions and academic departments.
• Assist Directors with registration operations for all programs, including setup, permissions, enrollment, payment processing, and specialized programs.
• Provide comprehensive student records services, including registration, transcripts, enrollment verification, grading, withdrawals, and program changes.

Skills

Student records management

Registration and curriculum management

Degree audit

FERPA knowledge

Microsoft Office / cloud tools

Communication skills

Problem-solving

Data analysis

Education

Associate’s degree

Bachelor’s degree

Tools

Ellucian Colleague

Relational databases

Reporting tools

Job description

JOB TITLE: Operations and Systems Manager

JOB POSTED: August 11, 2026

DEPARTMENT: Registrar

REPORTS TO: Director, Academic Scheduling and Curriculum Support, and the Director of Registration and Records

CLASSIFICATION: Full-Time, Non-Exempt

SCHEDULE: Monday – Friday, 9:00 AM – 5:00 PM EST (In-Person)

COMPENSATION: $60,000 Annually / $32.97 Hourly

POSITION SUMMARY

Under the direction of the Director of the Registrar's Office, the Operations and Systems Manager is responsible for overseeing academic records, registration services, degree audit and graduation processes, curriculum and course management, student information systems administration, specialized program registration, classroom scheduling, and daily Registrar’s Office operations.

This position ensures the integrity of student academic records and institutional data, supports academic and administrative departments through effective systems management and process improvement, and provides leadership for registration, curriculum, graduation, and operational services. The role serves as a key liaison among students, faculty, advisors, academic departments, Admissions, Information Technology, and other campus stakeholders to support student success and institutional compliance.

DUTIES AND RESPONSIBILITIES

• Oversee student degree progress records, including exceptions, substitutions, waivers, overrides, and degree audits within the student information system.
• Evaluate degree completion and graduation eligibility; communicate outstanding requirements with students, advisors, and academic departments.
• Coordinate degree conferral, transcript updates, diploma processing, and transfer credit evaluations.
• Maintain transfer equivalency data in collaboration with Admissions and academic departments.
• Assist the Directors with registration operations for all academic programs, including setup, permissions, enrollment, payment processing, and specialized programs.
• Provide comprehensive student records services, including registration, transcripts, enrollment verification, grading, withdrawals, program changes, and related support.
• Assist with maintaining curriculum, course, catalog, and academic calendar data; process course and program updates in collaboration with academic departments.
• Support the administration, testing, maintenance, and data integrity of the student information system and related technologies.
• Develop reports, monitor system operations, and recommend process and system improvements.
• Maintain departmental web content, respond to inquiries, and manage office administrative functions, including purchasing and budget support.
• Ensure compliance with FERPA and institutional policies.
• Participate in special projects and perform other duties as assigned.

MINIMUM QUALIFICATIONS

• Associate’s degree and two (2) years of relevant experience, or a combination of education and relevant experience.
• Minimum of 3-5 years of progressively responsible experience in higher education administration, registrar services, enrollment management, academic records, or a related field.

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Experience working in a web-based catalog/curriculum system, database management.
• Working knowledge of relational database systems (Ellucian Colleague preferred).

KNOWLEDGE, SKILLS, AND ABILITIES

• Demonstrated knowledge of student records, registration, curriculum management, degree audit processes, and academic policies.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated commitment to customer service and student support.
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively.
• Advanced proficiency with Microsoft Office and cloud-based productivity tools.

• Experience with student information systems, preferably Ellucian Colleague or similar enterprise systems.
• Knowledge of relational databases, reporting tools, and data management practices.
• Experience supervising staff and coordinating cross-functional projects.
• Knowledge of FERPA and other applicable higher education regulations.
• Experience with digital imaging, workflow automation, and electronic records management systems.

• Ability to work occasional evenings and weekends as operational needs require.
• Commitment to maintaining confidentiality and safeguarding institutional data.

PHYSICAL REQUIREMENTS OR WORKING CONDITIONS

• Location: 205 East 23rd Street, New York, NY 10010
• Schedule: Monday – Friday, 9:00 AM – 5:00 PM EST (In-Person)
  • This position is an on-site position.
  • Occasional work outside of standard office hours, including evenings and weekends, may be required to meet production deadlines or departmental needs.
• Remote Work Policy: This is an on-site role; remote work accommodations are rare and permitted only on an occasional, pre-approved basis, requiring adherence to all standard department communication protocols and methods. Employees will be required to maintain the same standard work schedule and hours as they would in the office.
• Physical Conditions
  • Work in an office environment and the use of a personal computer, telephone, copier, and other associated equipment.
  • Tasks may involve bending, lifting, walking, carrying, or using a force equal to a minimum of fifteen (15) pounds.

APPLICATION INSTRUCTIONS

To be considered for this position, candidates must submit the following:

• Cover Letter: Describe your interest in the position and how your qualifications meet the stated requirements.
• Résumé or CV: Include relevant experience and key responsibilities.

WORKING AT SVA

The School of Visual Arts has been a leader in the education of artists, designers, and creative professionals for more than seven decades. With a faculty of distinguished working professionals, a dynamic curriculum, and an emphasis on critical thinking, SVA is a catalyst for innovation and social responsibility. Comprising over 7,000 students at its Manhattan campus and over 41,000 alumni from 128 countries, SVA also represents one of the most influential artistic communities in the world. For more information about the College's 30 undergraduate and graduate degree programs.

The School of Visual Arts is an equal-opportunity employer. Diversity and inclusion is a core principle of the College. SVA enjoys a community that represents a significant number of historically underrepresented communities, ethnic and religious backgrounds, gender identities, diverse abilities, and foreign countries, and all are encouraged to apply.