Operations and Event Assistant (Part-Time)

Salve Regina University; Newport (RI); On-site; USD 21,000 - 30,000; Part time

Job summary

Salve Regina University is seeking an Operations and Event Assistant to help manage Gerety Hall and Papitto Pavilion. The role supports evening desk operations, events, and student workers while ensuring spaces remain welcoming and well-maintained.

The position requires a high school diploma or GED, a valid driver's license, and at least 1 year of related experience. Evening/weekend hours are required, with a part-time schedule of 25 hours per week for 10 months.

Qualifications

• High school diploma or GED required.
• 1 year of administrative, customer service, or event-related experience preferred.
• Strong organizational skills and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Ability to interact professionally with diverse populations.
• Willingness to work evenings and weekends for events.

Responsibilities

• Provide coverage at the Gerety Hall Welcome Desk during evening hours, serving as primary contact for students, staff, and guests.
• Assist in daily operations of the Gerety Hall Student Center and Papitto Pavilion to keep spaces welcoming and orderly.
• Support student workers in event setup, check-ins, and post-event breakdown.
• Monitor the golf simulator and other building amenities for proper use and condition.
• Serve as on-site contact for facility incidents during shifts.
• Assist in capturing and maintaining records and program data for assessment.
• Participate in yield programs and events, including open houses and orientation.
• Work major events such as Fall Festival Weekend, Spring Week, Orientation, and Senior Week.
• Evening or weekend hours will be required.

Skills

Customer service

Event coordination

Communication

Multitasking

Teamwork

Attention to detail

Education

High school diploma or GED

Tools

Driver's license

Job description

About Salve Regina University: Salve Regina University, ranked as one of the most transformative colleges in the United States by Money Magazine, is a comprehensive Catholic University located in the scenic coastal community of Newport, Rhode Island. The University's commitment to academic success and personal discovery extends beyond its historic campus into a dynamic world where the application of higher thinking and skill are most valued. Salve Regina offers bachelor's and master's degree programs, graduate certificates, and doctoral programs in humanities, international relations and nursing. Enrollment includes more than 2,600 undergraduate and graduate students from across the U.S. and around the world.

Job Description:

BASIC FUNCTION:

The Office of Student Engagement (OSE) promotes student success and engagement by focusing on three areas: co-curricular learning, leadership, and student development. The Operations and Event Assistant will help manage the day-to-day facility and event operations of Gerety Hall and the Papitto Pavilion. This includes overseeing the welcome desk customer service experience in the evening hours, providing support to the Gerety Hall Student Workers, managing facility amenities, and ensuring the successful execution of programs within these specific venues.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Gerety Hall and Papitto Pavilion Operations:

• Provide coverage and support at the Gerety Hall Welcome Desk during evening hours, serving as a welcoming resource and primary point of contact for students, staff, and guests.
• Assist in the daily operations of the Gerety Hall Student Center and the Papitto Pavilion, helping to ensure spaces remain welcoming, clean, and orderly.
• Support Gerety Hall Student Workers in preparing spaces for events, checking in hosts, and completing post-event breakdown and resetting as needed.
• Support the operations of specialized building amenities, including the golf simulator, by helping to monitor proper usage and equipment condition.
• Serve as an on-site point of contact for facility incidents during shifts.
• Assist in capturing and maintaining records and program data to support office-wide assessment efforts.
• Participate in university-wide yield programs and events, including open houses, Connection Day, and other traditional programs.
• Work major events for the Office of Student Engagement, such as Fall Festival Weekend, Spring Week, Orientation, and Senior Week.
• Evening or weekend hours will be required.

OTHER DUTIES AND RESPONSIBILITIES:

• Performs other duties as may be assigned by the Director of Student Engagement.
• This position is classified as an "essential position". During the academic year, when students are on-campus, employees who occupy an essential position ("essential personnel"), may be required to be on campus during emergencies, when work and/or classes have been cancelled. Essential personnel will be notified by their supervisor if they're required to be on-campus during such emergencies.

LICENSES, TOOLS, AND EQUIPMENT:

Valid driver's license required.

ENVIRONMENTAL CONDITIONS:

The incumbent is not subject to adverse environmental conditions.

WORK SCHEDULE:

Part-time, 25-hours per week, 10-months per year

Requirements:

Required :

• High school diploma or GED
• Valid driver's license required.
• One (1) year of administrative, customer service, office support, hospitality, or event-related experience, or an equivalent combination of education and experience.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Demonstrated customer service skills with the ability to interact professionally with diverse populations.
• Strong attention to detail and accuracy.
• Ability to work independently and collaboratively in a team environment.
• Ability to lift and move materials weighing up to 25 pounds and assist with event setup and breakdown.
• Willingness to work evenings and weekends in support of events.

Preferred :

• Associate's degree in business administration, communications, hospitality, event management, or a related field.
• Experience coordinating meetings, conferences, or special events.
• Experience working in a higher education, nonprofit, or customer-facing office environment.
• Familiarity with event registration or scheduling software
• Experience providing front desk reception and executive administrative support.

Additional Information:

Salve Regina University strives to provide equal opportunity in employment and education to all employees, students and applicants. No employee, student or applicant shall be discriminated against or harassed on the basis of race, color, national and ethnic origin, sex, sexual orientation, gender identity or expression, religion, disability, age, marital or parental status, military or veteran status, genetic information or any other basis protected by applicable federal or state law, in the administration of Salve Regina's employment policies, education policies, admission policies, scholarship and loan programs, athletic and other University administered programs. In accordance with Title IX, it does not discriminate on the basis of sex in any of its educational programs or activities. Salve Regina is also committed to making its programs and campus accessible to its visitors and compliant with all applicable non-discrimination laws.