Operations and Communications Coordinator

University of Maryland Baltimore County; Arbutus (MD); Hybrid; USD 62,000 - 70,000; Full time

Benefits offered by this job

Life and disability insurance

Retirement plans

Wellness opportunities

Much more

Job summary

University of Maryland, Baltimore County (UMBC) invites applications for an Operations and Communications Coordinator within the Institute for Harnessing Data and Model Revolution in the Polar Regions (iHARP). The role supports center operations, communications, and collaboration across stakeholders.

The successful candidate will coordinate day-to-day administrative tasks, assist with events and travel, and serve as a liaison among faculty, researchers, and partners, with a hybrid work schedule

Qualifications

• Three years of experience in project management, communications, and business administration or related field.
• Strong written and verbal communication and customer-service skills.
• Ability to learn new administrative systems and exercise sound judgment within policies.

Responsibilities

• Coordinate day-to-day center administrative operations and resolve routine issues, escalating when needed.
• Respond to routine payroll, travel, events, conference registration, center communications, and admin requirements questions.
• Coordinate facilities work orders, building access requests, and track sensitive/capital inventory.
• Serve as administrative liaison among UMBC faculty, OCAM, subawardee institutions, and external collaborators.
• Coordinate scheduling and tracking of multi-institutional activities, deliverables, timelines, and reporting requirements.
• Plan and coordinate workshops, conferences, meetings, travel logistics, and post-event documentation.
• Prepare, process, and track reimbursements, stipends, purchases, travel, and procurement documentation.

Skills

Project management

Communications

Business administration

Tools

Google Workspace

Job description

Operations and Communications Coordinator

Job no: 495358
Work type: Staff Full-time
Location: UMBC Campus
Categories: Administrative/Professional

The University of Maryland, Baltimore County (UMBC) is seeking an Operations and Communications Coordinator for the Institute for Harnessing Data and Model Revolution in the Polar Regions (iHARP). Reporting to the Center Director and working closely with on- and off-campus collaborators, the incumbent will be responsible for the coordination of operations and communications for the iHARP research center.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $62,000andhasover 4 weeks of vacation for regular full time roles. Tuition remission is also available.

A hybrid telework schedule may be available.

Responsibilities:

• Coordinating day-to-day center administrative operations and resolve routine operational issues within established policies and procedures, escalating matters requiring leadership or central office decisions
• Serving as an operational resource for students, researchers, fellows, faculty, and non-UMBC partners by responding to routine questions regarding payroll, travel, events, conference registration, center communications, and administrative requirements
• Coordinating facilities work orders, building access requests, and monitoring and reporting on sensitive/capital inventory
• Serving as primary administrative liaison among UMBC faculty, OCAM, subawardee institutions, and external collaborators
• Coordinating scheduling, administrative follow-up, and tracking of multi-institutional activities, deliverables, timelines, and reporting requirements
• Planning and coordinating workshops, conferences, scientific meetings, and related program activities, including schedules, speakers, venues, travel/logistics, promotional materials, participant communications, and post-event documentation
• Preparing, processing, and tracking routine reimbursements, stipends, purchases, travel, and procurement documentation using, PAW, p-card, PeopleSoft Finance, FADS, and/or successor systems
• Completing additional administrative projects as assigned to support iHARP and OCAM priorities

Required Minimum Qualifications:

• Three years of experience in project management, communications, and business administration or in a related field.
• Applicants should have strong written and verbal communication and customer-service skills, strong computer skills, and the ability to learn new administrative systems.
• The ideal candidate will have proven problem-solving and organization skills and the ability to exercise sound judgment within established policies and procedures.

Preferred Qualifications:

• Experience using Google Workspace (Docs, Sheets, Slides, Drive, and related tools
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement plans (including the choice of joining the pension plan)
• Wellness opportunities
• & Much more

Salary: $62,000 - $70,000 depending on qualifications and experience.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.

The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours:

Full-time

Type:

Grant Funded

This position is Grant Funded, wherein employment is contingent upon continued award funding.

FLSA Status:

Exempt

Equal Opportunity Statement:

Equal Opportunity Statement: UMBC is an Aff

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

Work Authorization As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.