Operations and Administration Coordinator

Decker Jones, P.C.; United States; Remote; USD 50,000 - 70,000; Full time

Job summary

Decker Jones, P.C. is seeking a Finance and Administration Coordinator to manage client bookkeeping, HR, and audit preparation tasks. This remote role involves maintaining multiple financial accounts, managing payroll, and supporting varied business needs. The ideal candidate will have strong organizational skills, a relevant degree, and proficiency in QuickBooks.

Qualifications

• Bachelor’s Degree in a relevant field preferred.
• Proficiency with QuickBooks or similar accounting software required.
• Advanced MS Office skills, particularly in Excel.

Responsibilities

• Maintain QuickBooks accounts for multiple clients.
• Reconcile external records with accounting files.
• Enter payroll on a bi-monthly basis and manage HR policies.

Skills

Organization

Interpersonal Skills

Productivity

Confidentiality

Education

Bachelor’s Degree in relevant field

Tools

QuickBooks

MS Office

Paychex

Expensify

Gusto

Job description

As the Finance and Administration Coordinator, you will handle a variety of client needs including bookkeeping, data entry, Human Resources and audit prep with the support of Capitol Operations client leads.

Main responsibilities include:

• Maintaining QuickBooks accounts for multiple clients; entering daily expenses, invoicing for clients, entering vendor bills, entering deposits
• Reconcile external records with accounting files on a monthly and quarterly basis, including bank, donation databases, etc.
• Updating customized budgets and cash flows with projected and actual amounts for various business formations including 501(c)3 and (c)4s, S-Corps, and Limited Liability Companies for the purposes of daily operations and securing external financing
• Updating weekly cash reports and monthly bank reconciliation reports for a wide array of clients
• Working with senior management to maintain HR policies and procedures - onboarding, reimbursements, and client invoicing
• Assisting in business tax registration process for a variety of clients in all required jurisdictions and maintain proper documentation of licenses, correspondence, and notices from states
• Entering payroll on a bi-monthly basis; collecting all payroll related tax reports, responding to state related payroll tax inquiries
• Administering and maintaining benefits enrollment and programs for client staff including healthcare, 401K, and a Flexible Benefits Plan
• Miscellaneous projects as needed

We need someone who has:

• Productivity in a remote workplace, with the ability to work independently and drive the day-to-day financial operations of clients.
• Professional presence, great interpersonal skills, business maturity
• Ability to work productively with a diverse range of clients
• Extremely organized and able to work on different projects
• Ability to manage financial and HR data in a confidential and professional manner

We prefer someone with:

• Bachelor’s Degree in relevant field
• Proficiency with QuickBooks or similar accounting software
• Advanced MS Office skills – particularly Excel
• Experience with Paychex, BILL, Expensify, Gusto, annual audits and 990 preparation is a plus