Operations Analyst II

1199SEIU Benefit and Pension Funds; New York (NY); Hybrid; USD 110,000 - 140,000; Full time

Job summary

1199SEIU Benefit and Pension Funds in New York, NY is seeking a procurement-focused professional to support Source-to-Contract, vendor management, and process improvement initiatives.

You will guide RFQs/RFPs, coordinate contract lifecycles, analyze data, and prepare dashboards for management. A Bachelor’s in business/operations or supply chain and 4+ years in procurement or contract administration are preferred.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Supply Chain Management or a closely related field required.
• Minimum four years of experience in operations, procurement, contract administration, Source-to-Contract, or related analytical role.
• Procurement, sourcing, contract management or related professional certification preferred.
• Experience in procurement workflows in regulated environments is a plus.

Responsibilities

• Provide guidance to business partners on Source-to-Contract processes including intake, sourcing workflow, contract routing, policy requirements, approvals, documentation and process compliance.
• Coordinate procurement and contract activities through the lifecycle from intake to renewals, amendments, closeout and issue resolution.
• Support RFQs, RFPs and bids by developing timelines, organizing requirements, preparing solicitation materials, evaluating and supporting award recommendations.
• Review justifications, documentation and records for completeness, policy alignment, business rationale, workflow readiness and escalation.

Skills

Procurement

Contract management

Source-to-Contract

Process improvement

Lean

Six Sigma

Education

Bachelor’s degree in Business Administration, Operations Management, or Supply Chain Management

Job description

• Supporting Strategic Planning and Materials Management Office.

Requisition #:

7541

# of openings:

1

Employment Type:

Full time

Position Status:

Permanent

Category:

Non-Bargaining

Workplace Arrangement:

Hybrid

Fund:

1199SEIU National Benefit Fund

Job Classification:

Exempt

Responsibilities

• Supporting Strategic Planning and Materials Management Office.

Source-to-Contract and Procurement Support

• Provide guidance to business partners on Source-to-Contract processes, including intake, sourcing workflow, contract routing, policy requirements, approvals, documentation, and process compliance.
• Coordinate procurement and contract activities throughout the lifecycle, from intake and requirements gathering through renewals, amendments, closeout, and issue resolution
• Support Request for Quotes (RFQs,) Request for Proposals (RFPs), and bids by developing timelines, organizing requirements, preparing solicitation materials, coordinating evaluations, and supporting award recommendations .
• Review justifications, documentation, and transaction records for completeness, policy alignment, business rationale, workflow readiness, and appropriate exception escalation.

Vendor Management, Contract Workflow, and Technology Support

• Advise on procurement policies, sourcing, contract administration, vendor engagement, purchase orders, and Source-to-Contract and Source-to-Pay workflows.
• Support software, SaaS, and technology engagements by resolving bottlenecks, aligning stakeholders, and improving efficiency.
• Maintain enterprise procurement and contract platforms, strengthen user adoption, resolve workflow issues, and identify enhancements.
• Collaborate across departments to standardize procurement, contracting, operations, and technology practices.

Process Improvement, Analysis, and Reporting

• Partner with department leaders and cross-functional stakeholders to assess requirements, map workflows, analyze data, and improve efficiency, controls, service delivery, and readiness.
• Apply Lean, Six Sigma, and similar methods to identify root causes, reduce bottlenecks, and implement practical process improvements.
• Prepare reports, presentations, dashboards, training materials, workflow documentation, and recommendations for management and business stakeholders.
• Perform additional duties and special projects as assigned by management.

Qualifications

• Bachelor’s degree in Business Administration, Operations Management, Supply Chain Management or a closely related field required.
• Minimum of four (4) years of progressively responsible experience in operations, procurement, contract administration, Source-to-Contract, process improvement, or a related analytical role required.
• Procurement, sourcing, contract management, or related professional certification preferred
• Experience in procurement, sourcing, contract lifecycle management, vendor management, or similar workflows in a regulated or highly controlled environment preferred.