Operations Analyst

City of Seattle; Seattle (WA); Hybrid; USD 65,000 - 76,000; Full time

Job summary

Seattle City Light, located in Seattle, WA, seeks an organized Operations Analyst to support the Government & Legislative Affairs team and Office of the Chief of Staff. The role focuses on administrative operations, travel processing, invoicing, procurement, and council liaison duties.

You will handle budget oversight, meeting coordination, and preparation of briefing materials while supporting legislative processes at state and federal levels.

Qualifications

• Two years of administrative experience.
• Bachelor's degree in business or public administration or related field.
• Current Washington State driver's license or ability to obtain within 30 days of hire.

Responsibilities

• Perform daily administrative functions including travel processing, invoicing, procurement requests, credit card reconciliation, and office support.
• Budget preparation and oversight.
• Support Review Panel activities: meeting coordination, notes, onboarding documentation, website posting, accessibility compliance, and distribution lists.
• Ensure accuracy and timely submission of City Council legislation for Legistar upload and GM approval.
• Coordinate Council briefings, committee meetings, stakeholder engagements, and manage Council-related customer escalations.
• Assist with state and federal legislative processes, including Lobbygov bill reviews by utility staff, training compliance, and lobbying report submission.
• Maintain Government Relations and Council Relations SharePoint and Teams channels.
• Prepare executive-level presentations, correspondence, research, and briefing materials.
• Support special projects and coordination across internal departments and external partners.

Skills

Administrative experience

Budget tracking

Budget preparation

Microsoft Office

Communication skills

Interpersonal skills

Team collaboration

Discretion

Education

Bachelor's degree in business or public administration

Tools

Microsoft Office

Outlook

Teams

SharePoint

Job description

Seattle City Light, a department of the City of Seattle, is one of the nation’s largest municipally owned utilities in terms of the number of customers served. Over the years we have worked very hard to keep Seattle's electricity affordable, reliable, and environmentally sound. Today, City Light is a recognized national leader in energy efficiency and environmental stewardship.

Seattle City Light is seeking a highly organized and proactive Operations Analyst to support our Government & Legislative Affairs team and the Office of the Chief of Staff. This role helps keep critical work moving by coordinating legislative and government relations support, managing key office administrative operations, and assisting with the City Light Review Panel.

This position will report to the Director of Government & Legislative Affairs.

What You’ll Do:

• Perform daily administrative functions including travel processing, invoicing, procurement requests, credit card reconciliation, and office support.
• Budget preparation and oversight.
• Support Review Panel activities: meeting coordination, notes, onboarding documentation, website posting, accessibility compliance, and distribution lists.
• Ensure accuracy and timely submission of City Council legislation for Legistar upload and GM approval.
• Coordinate Council briefings, committee meetings, stakeholder engagements, and manage Council-related customer escalations.
• Assist with state and federal legislative processes, including Lobbygov bill reviews by utility staff, training compliance, and lobbying report submission.
• Maintain Government Relations and Council Relations SharePoint and Teams channels.
• Prepare executive-level presentations, correspondence, research, and briefing materials.
• Support special projects and coordination across internal departments and external partners.

Required Qualifications:

In addition to the skills and experience mentioned below, a successful applicant will have experience that reflects a commitment to creating fair and equitable outcomes and has:

Experience: Two years of administrative experience.

Education: Bachelor's degree in business or public administration or related field (or a combination of education, training and/or experience that provides an equivalent background to perform the work of the class).

License, Certification and Other Requirements: Current Washington State driver's license or ability to obtain within 30 days of hire.

Desired Qualifications - You will be successful if you have the following experience, skills, and abilities:

• Three years+ of work experience in a fast-paced, dynamic, high profile team environment.
• Five years+ of work experience in an administrative, operational or project analyst role.
• Excellent interpersonal skills and ability to work collaboratively with diverse teams.
• Strong discretion, judgment, and ability to manage confidential information.
• Demonstrated ability to manage shifting priorities with minimal direction.
• Ability to meet tight deadlines while maintaining accuracy and detail.
• Strong written and verbal communication skills.
• Advanced skills in Microsoft Office, Outlook, Teams, SharePoint; experience with data visualization tools (e.g., timelines, workflows, charts).
• Experience with budget tracking, contracting processes, invoice processing, and travel coordination.
• Experience supporting legislative, policy, or executive-level work preferred.

Hybrid Work:

This position’s home base is the Seattle Municipal Tower. Most roles within the department follow a three-day in-office schedule. This position may occasionally attend offsite meetings at other City locations as operational needs arise; these instances are considered in-office work.

Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without?notice.

Emergency Response Commitment:

Seattle City Light is committed to reliable service during emergencies. Through our Emergency Response Program, each employee is assigned a role—usually aligned with their regular duties to support emergency operations. Your participation is required and vital to helping the utility stay prepared and serve our community when it matters most.

Additional Information:

The full salary range for this position is $47.39 to $55.19 per hour.

Who May Apply:

This position is open to all candidates that meet the qualifications. Seattle City Light values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. Seattle City Light encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQIA+, people with disabilities, veterans, and those with diverse life experiences.

Job offers are contingent on the verification of credentials and other information required by the employment process, including the completion of a background check. The background check will involve a criminal history check, which includes conviction and arrest records in compliance with the Seattle’s Fair Chance Employment Ordinance, SMC 14.17 and the City of Seattle Personnel Rule 10.3 (Download PDF reader). A driving history review may be conducted in compliance with SMC 4.79.020. Applicants will be provided an opportunity to explain or correct background information.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City’s website at: https://www.seattle.gov/human-resources/benefits.

Want to know more about Seattle City Light? Check out our web page: https://www.seattle.gov/city-light/about-us/careers.