Operations Analyst

The Ohio State University; Page (AZ); On-site; USD 56,000 - 68,000; Full time

Job summary

The Ohio State University’s Salmon P. Chase Center for Civics, Culture, and Society seeks an Operations Analyst to support day-to-day operations, oversee financial administration, travel, and course administration, and serve as an administrative resource to faculty.

You will work with the Center’s Operations Manager to implement best practices, manage facilities, and generate regular reports while upholding university policies and the Center's mission.

Qualifications

• Bachelor’s degree or equivalent experience required.
• 2 years of relevant experience.
• Demonstrated poise, professionalism, good judgment, and customer-service orientation.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, changing environment and manage multiple projects.

Responsibilities

• Oversee the Center’s individual spending accounts and budgets, reconcile transactions, and produce monthly reports.
• Manage budgets for student programs and initiatives and ensure compliance with policies.
• Independently manage domestic and international travel for faculty and staff.
• Coordinate purchasing of equipment, supplies, and services and process procurement and payments.
• Assist with course scheduling, enrollment data, and reporting; develop enrollment dashboards.

Education

Bachelor’s degree or equivalent experience

Job description

Job Title: Operations Analyst

Department: Academic Affairs Administration | Salmon P. Chase Center for Civics, Culture, and Society

Salmon P. Chase Center for Civics, Culture, and Society

The Ohio State University’s motto, Disciplina in Civitatem, or “education for citizenship,” is not merely a slogan; it is an exhortation to remain focused on the responsibility to develop an informed, engaged, and civic-minded citizenry. It is essential to fulfilling Ohio State’s land-grant mission.

The Salmon P. Chase Center is a multidisciplinary university center that conducts teaching, research, and public programming concerning the core texts and great debates of Western civilization; the principles, ideals, and institutions of the American and Ohio political order; and the foundations of responsible leadership and informed citizenship. It is an independent academic unit of the University. The Center is a leader of the growing cadre of similar centers of civic thought and leadership in Ohio and throughout the country.

POSITION OVERVIEW

The Salmon P. Chase Center for Civics, Culture, and Society is conducting a search for an Operations Analyst who will support the Center’s day-to-day operations. The Operations Analyst will work closely with the Center’s Operations Manager to develop and maintain best practices for business and program administration. The Operations Analyst will oversee numerous business processes; coordinate course administration; serve as an administrative resource to faculty; and manage the Center’s facilities. The Operations Analyst will enable the Center’s continued growth as the flourishing academic community envisioned in ORC § 3335.39. The Operations Analyst, as with all members of the Center, should embrace the Center’s mission.

Financial Administration, Purchasing, and Travel

• The Operations Analyst oversees the Center’s individual spending accounts, including faculty research and start-up, managing their budgets, reconciling transactions, analyzing spending, and producing monthly reports.
• The Operations Analyst manages the Center’s budgets for various student programs and initiatives, developing practices for tracking expenses and communicating with faculty and staff to ensure compliance with policies and procedures.
• The Operations Analyst independently manages all domestic and international travel for faculty and staff.

Required Qualifications

• Demonstrated commitment to the Chase Center’s mission of citizenship education.
• Bachelor’s degree or equivalent experience.
• 2 years of relevant experience.
• Demonstrated poise, professionalism, good judgment, and ability to take the extra step to meet customer needs.
• Ability to work independently and as part of a collaborative team
• Strong organizational skills and attention to detail
• Ability to work in a fast-paced, changing environment, and manage multiple projects simultaneously.
• Regular in-person attendance is expected.

Desired Qualifications

• 2-4 years of relevant experience.
• Familiarity with university policies and procedures.
• The Operations Analyst coordinates purchasing of equipment, supplies, and services and processes procurement and payments in compliance with university and Center policies and procedures.
• The Operations Analyst works with the Operations Manager to develop, implement, and maintain the Center’s business processes.

Program Support

• The Operations Analyst works with the Center’s Associate Director and faculty administrators to develop and maintain the Center’s course schedules.
• The Operations Analyst manages course, enrollment, and teaching data, producing regular reports. Working with the Operations Manager, the Operations Analyst develops enrollment dashboards and analyzes relevant data.
• The Operations Analyst coordinates coursebook orders and secures instructor desk copies.

Facilities Management

• The Operations Analyst manages the Center’s facilities, coordinating maintenance and service requests and ensuring good stewardship of the Center’s space and assets.
• The Operations Analyst manages building access and brass keys.
• The Operations Analyst serves as the Center’s liaison to the Office of Technology and Digital Innovation, coordinating support and service for the Center’s resources.
• The Operations Analyst assists the Operations Manager with logistical, administrative, and practical tasks related to the maintenance and oversight of the Chase Center’s facilities.

Shift

First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The Targeted Hiring Range for this position is $55,700 - $68,000. The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.

Function: Business Planning and Operations

Subfunction: Business Operations

Band: Specialized

Level: 2

Location: Page Hall (0061)

Position Type: Regular

Scheduled Hours: 40

The university is an equal opportunity employer, including veterans and disability.