Operations Analyst

Bristol Management Services; Newport Beach (CA); On-site; USD 75,000 - 80,000; Full time

Job summary

Bristol Management Services in Newport Beach, CA is seeking an Operations Analyst to support the COO and leadership with operational reporting, performance analysis, and project coordination across our ready‑mix, aggregates, and trucking operations.

The ideal candidate thrives with data, identifies trends, solves problems, and implements process improvements while collaborating with executives and teams across locations in a fast‑paced environment.

Qualifications

• Minimum of 3 years of experience in operations, business analysis, reporting, or project coordination.
• Strong proficiency in Microsoft Excel, Microsoft Office Suite, and data management tools.
• Excellent analytical and problem‑solving skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional verbal and written communication skills.

Responsibilities

• Analyze operational data to identify trends and opportunities.
• Prepare and distribute daily, weekly, monthly, and annual operational reports for leadership.
• Develop summaries and recommendations to inform decision‑making.
• Compile production, hours, and performance reports from multiple plant locations.
• Monitor fuel pricing trends and maintain daily fuel reporting.
• Audit fuel invoices and coordinate resolution with vendors.
• Support COO on initiatives, milestones, and deliverables.
• Coordinate vendor communications and regulatory documentation.

Skills

Analytical thinking

Excel proficiency

Communication skills

Organizational skills

Problem solving

Discretion

Independent work

Cross-functional collaboration

Education

Bachelor's degree in business, analytics, or related field

Tools

Microsoft Excel

Microsoft Office Suite

Data management tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Analyst

Regular Full Time Newport Beach, CA, US

2 days ago Requisition ID: 1245

Salary Range: $75,000.00 To $80,000.00 Annually

Position Overview

We are seeking a highly organized, analytical, and proactive Operations Analyst to support our COO and operational leadership team. This role serves as a key business partner, providing operational reporting, performance analysis, project coordination, and administrative support across our ready-mix concrete, aggregate, and trucking operations.

The ideal candidate thrives in a fast-paced environment, enjoys working with data, and has a natural ability to identify trends, solve problems, and improve processes. This position offers a unique opportunity to gain visibility into all aspects of the business while working closely with executive leadership and operations teams across multiple locations.

What You'll Do

Operational Analysis & Reporting

• Analyze operational and production data to identify trends, opportunities, and areas for improvement.
• Prepare and distribute daily, weekly, monthly, and annual operational reports for executive leadership.
• Develop summaries and recommendations that support operational and strategic decision‑making.
• Compile production, hours, and performance reports from multiple plant locations.
• Monitor fuel pricing trends and maintain daily fuel reporting.
• Audit fuel invoices, investigate discrepancies, and coordinate resolution with vendors.
• Review and evaluate returned concrete transactions and process adjustments in accordance with company guidelines.
• Maintain operational records and documentation to support reporting accuracy and compliance.

Executive & Project Support

• Partner directly with the COO to support key initiatives, projects, and operational priorities.
• Track project milestones, action items, and deliverables to ensure timely completion.
• Prepare presentations, correspondence, reports, and executive communications.
• Coordinate travel arrangements, expense reporting, and scheduling support for the COO.
• Serve as a primary point of contact for communications directed to the COO.
• Handle highly confidential business information with professionalism and discretion.

Operations Administration

• Coordinate vendor communications and purchasing activities, including company‑wide safety vest and PPE programs.
• Maintain registrations and records for approximately 700 pieces of equipment and vehicles, including renewals, documentation, and compliance tracking.
• Collect, organize, and maintain operational records, delivery tickets, and related documentation.
• Support plant managers and operational leaders with administrative and reporting needs.
• Coordinate the creation of operational, safety, and facility signage.
• Assist with special projects and continuous improvement initiatives across the organization.
• Communicate with regulatory agencies regarding operational and development matters as needed.

What We're Looking For

Required Qualifications

• Minimum of 3 years of experience in operations, business analysis, reporting, project coordination, or a related role.
• Strong proficiency in Microsoft Excel, Microsoft Office Suite, and data management tools.
• Excellent analytical and problem‑solving skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Exceptional verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to work independently while collaborating effectively with cross‑functional teams.

Preferred Qualifications

• Bachelor's degree in business administration, Operations Management, Finance, Analytics, or a related field.
• Experience supporting executives or senior leadership.
• Experience in construction, ready‑mix concrete, aggregates, trucking, manufacturing, logistics, or related industries.
• Experience with operational reporting, KPI tracking, and performance analysis.
• Vendor management and purchasing support experience.
• Data Analysis & Reporting
• Business Acumen
• Project Coordination
• Process Improvement
• Attention to Detail
• Communication & Relationship Building
• Confidentiality & Professionalism
• Adaptability & Initiative

This is a full‑time, on‑site position in Newport Beach, CA. Standard workdays are Monday through Friday, with occasional evening or weekend work required based on business needs.

Travel: Occasional travel to company locations may be required.

Why Join Us?

This role provides direct exposure to executive leadership and an opportunity to make a measurable impact on business performance. You'll work across multiple operating divisions, gain insight into strategic decision‑making, and play a key role in supporting the growth and success of a dynamic organization.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. This job operates in a professional office environment. This role routinely uses standard office equipment such as laptop computers, smartphones, photocopiers, filing cabinets and scanners. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or listen. The employee frequently is required to use hands or finger, handle, or feel objects, tools, or controls. The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee incumbent in this position. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.