Human Resources Coordinator

International-Education-Corporation; Irvine (CA); On-site; USD 52,000 - 68,000; Full time

Job summary

International Education Corporation in Irvine, CA is seeking a Human Resources Coordinator to join our corporate team. The role focuses on onboarding, offer processing, benefits support, and HR data accuracy in Paycom. You will partner with campus administrators and managers to ensure timely HR workflows, generate reports, and deliver responsive employee service.

A bachelor’s degree and 2+ years HR experience are preferred. Proficiency with Excel, PowerPoint, and Paycom is valued.

Qualifications

• Bachelor’s degree in HR, business administration, or related field.
• 2+ years of HR or related administrative experience.
• Experience with HRIS; Paycom preferred but not required.
• Strong knowledge of HR records management and confidentiality.
• Proficiency with MS Office, especially Excel and PowerPoint.

Responsibilities

• Assist onboarding, offer letters, and new hire documentation.
• Maintain employee records in Paycom and HR systems.
• Monitor onboarding/offboarding data for accuracy and reporting.
• Support leaves, changes, and benefits administration.
• Generate HR reports and employee listings as needed.
• Prepare PowerPoint presentations on HR processes and initiatives.

Skills

Communication

Organization

Attention to detail

Time management

Team collaboration

Discretion

Education

Bachelor's degree in Human Resources, Business Administration, Organizational Development, or related field

Tools

Paycom

Excel

PowerPoint

Microsoft Office Suite

Job description

The TeamWe are looking for a Human Resources Coordinator to join our corporate team in Irvine, CA. International Education Corporation (IEC) is the parent company for UEI College, United Education Institute, Sage Truck Driving School, and US Colleges. Our mission is to drive personal and community transformation by empowering students to make a positive and enduring life change. We are consistently searching for like-minded compassionate professionals who strive to be the best in their respective fields. Our top candidates share our commitment to helping students build the skills to create a future of which they can be proud. We operate with a vigilant focus on five strategies and drivers of success: growth, quality, regulatory compliance, one standard of excellence, and financial effectiveness.The HR Coordinator provides comprehensive administrative and operational support across key Human Resources functions, including new hire processing, onboarding, colleague engagement, compliance, leaves, benefits, employee records, and offboarding. This position works closely with campus Office Administrators (OAs), employees, managers, and the Irvine Support Team to ensure the timely and accurate execution of HR processes. The HR Coordinator plays an important role in delivering exceptional and consistent employee experience by providing responsive HR support, maintaining accurate documentation and records, and identifying opportunities to improve the efficiency and consistency of HR processes.Essential Job Duties and Responsibilities• Partner with campus OAs in the preparation, processing, and distribution of offer letters and other new hire documentation.• Process and monitor onboarding activities to ensure all required tasks and documentation are completed accurately and timely.• Maintain accurate employee information, records, and documentation within Paycom.• Monitor onboarding and offboarding data for accuracy, completeness, and reporting consistency.• Assist with all areas of the employee lifecycle, including new hires, transfers, changes, leaves, and terminations.• Assist with the mailing of final paychecks and required separation paperwork.• Respond to employee HR-related inquiries.• Prepare and submit employment verification letters and other employment-related documentation as requested.• Generate employee data reports, employee listings, and other HR reports as needed.• Use Excel to maintain data tracking tools, prepare HR reports, and proactively follow up with colleagues regarding past-due items and outstanding deadlines.• Design and deliver PowerPoint presentations related to HR processes, procedures, and initiatives.• Provide direct administrative support to the HR team on HR processes, projects, initiatives, and day-to-day activities.• Maintain colleague records and ensure data integrity within Paycom and other HR systems.• Ensure timely completion of HR workflows through proactive follow-up with managers, campus OAs, employees, and other stakeholders.• Assist with leave of absence and benefits administration, as needed.• Support compliance with applicable federal, state, and local employment laws, regulations, and company policies.• Monitor HR workflows and identify process gaps, inefficiencies, or inconsistencies; recommend improvements to enhance efficiency and overall employee experience.• Maintain confidentiality and exercise appropriate discretion when handling sensitive employee and HR information.Education, Experience, and Skillset• Bachelor’s degree in Human Resources, Business Administration, Organizational Development, or a related field preferred.• 2+ years of experience in Human Resources or a related administrative role.• Experience supporting core HR processes across the employee lifecycle, including onboarding, employee changes, leaves, and offboarding.• Experience working with an HRIS; experience with Paycom preferred but not required• Strong knowledge of HR administrative practices, employee records management, and confidentiality requirements.• Working knowledge of federal, state, and local employment laws and regulations, with a strong willingness to learn and stay current on applicable requirements.• Proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities, deadlines, and workflows with accuracy.• Strong written and verbal communication skills, with the ability to respond professionally and effectively to employees, managers, and internal stakeholders.• Demonstrated ability to follow up proactively and drive completion of outstanding HR tasks and documentation.• Ability to work effectively in a fast-paced, highly collaborative, 100% on-site environment.Want to join us? Apply Now!At IEC, we don't just embrace diversity we crave it. We have purposefully built a team of talented people not only with different ethnic and cultural backgrounds, but professional diversity as well. We believe that a team of people with diverse backgrounds and experiences bring different perspectives and ideas to the table as we endeavor to help our students succeed. What will you bring?Our students are making an investment in their futures, and joining the IEC team is an investment in your future. We are a company with mentorship, training, and career pathways in every department. You chart your own success at IEC.