Operations Administrator - Brentwood, TN

Kinder Morgan, Inc.; Brentwood (TN); On-site; USD 42,000 - 54,000; Full time

Job summary

Kinder Morgan in Brentwood, TN is seeking an Administrative/Financial Support specialist to assist the department with accuracy and timely processing. The role supports the supervisor and helps ensure reliable reporting and documentation.

Candidates will handle invoicing in Ariba, vendor setup, cost estimates, budgeting updates, and monthly/weekly reports. Strong MS Office skills, data analysis, and confidentiality are essential.

Qualifications

• High school diploma with two years of office, clerical and data analysis experience or equivalent combination of these requirements.
• Follows company policies, practices, and regulatory requirements

Responsibilities

• Completes appropriate documentation and paperwork
• Generates and distributes monthly/weekly reports within department leadership team
• Initiate AFE's as needed
• Conducts research and compiles statistical reports
• Create and maintain database and spreadsheet files, as required.
• Enter and code invoices into Ariba System
• Setup new vendors as required
• Enter and code expense reports
• Formulate cost estimates as requested.
• Assist in tracking the area personnel training
• Update weekly, monthly, and annual budget reports with periodic operations reporting numbers
• Keeps lines of communication open between other company personnel.
• Schedule appointments and assist with coordination of departmental meetings (conference calls)
• Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records
• Creates a positive and professional office atmosphere
• Compose routine and non-routine correspondence
• Handle special projects and provide assistance in other areas as needed
• Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc… as needed
• Tracks requisitions/purchase orders
• Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
• Maintain and assist with monthly financial forecasting of projects, labor, and operational costs
• Other duties as assigned.

Skills

Microsoft Office

Data analysis

Communication

Time management

Confidentiality

Organizational skills

Problem solving

Education

Associate's or higher in Business-related field

Tools

Ariba

HBS Payroll

Job description

Position Summary

This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy.

What We Are Looking For

Position Summary

This position performs various administrative and financial functions in support of the department and assists the supervisor in a prompt and efficient manner, all while maintaining a high level of accuracy.

What You Will Do

Essential Duties & Responsibilities

• Completes appropriate documentation and paperwork
• Generates and distributes monthly/weekly reports within department leadership team
• Initiate AFE's as needed
• Conducts research and compiles statistical reports
• Create and maintain database and spreadsheet files, as required.
• Enter and code invoices into Ariba System
• Setup new vendors as required
• Enter and code expense reports
• Formulate cost estimates as requested.
• Assist in tracking the area personnel training
• Update weekly, monthly, and annual budget reports with periodic operations reporting numbers
• Keeps lines of communication open between other company personnel.
• Schedule appointments and assist with coordination of departmental meetings (conference calls)
• Time sheet review in the HBS payroll system, maintain records including tracking of overtime, exception time and other employee records
• Creates a positive and professional office atmosphere
• Compose routine and non-routine correspondence
• Handle special projects and provide assistance in other areas as needed
• Setup new contracts, work directives, request for services, request for materials, bid waivers, bid opening, etc… as needed
• Tracks requisitions/purchase orders
• Manages Inventory work flow in keeping with all company policies and standard operating procedures including ordering, receiving, invoicing, stock tags, inventory audits, and document management associated with the process
• Maintain and assist with monthly financial forecasting of projects, labor, and operational costs
• Other duties as assigned.

What You Need

Education and/or Experience

• High School degree and two years of office, clerical and data analysis experience or equivalent combination of these requirements
• Follows company policies, practices, and regulatory requirements

Supervisory Responsibilities

• None

Travel

• As needed for Inventory Audits, Annual Financial Review, and Division Training Meetings

Qualifications

• Intermediate to advanced proficiency level in Microsoft Office (Word, Excel, and PowerPoint - including ability to build data analysis spreadsheets)
• Good verbal and written communication skills.
• Advanced math skills (addition, subtraction, decimals, etc.)
• Strong analytical skills
• Ability to organize and prioritize daily work and maintain strict confidentiality
• Ability to communicate and work cooperatively with various levels of internal management and staff, as well as outside clients and vendors to resolve issues, while adhering to deadlines
• Ability to effectively present information in a one-on-one and small group situation to other employees of the company and outside contractors
• Must be customer (internal and external) oriented
• Must apply common sense to carry out day-to-day duties

Preferred Education, Experience, Certifications, Competencies, Skills And Abilities

• Technical, Associate’s or higher Certificate/Degree in Business or related field

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is frequently required to sit and use hands to finger, handle, or feel.
• The employee is frequently required to stand and walk.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Field office environment
• The noise level in the work environment is usually low to moderate.
• This position is designated as an in-office role requiring onsite attendance Monday through Friday. Hybrid or remote work schedule arrangements are not available for this position.

Job level commensurate with skills and experience. The above statements describe the general nature and level of work being performed. This position may perform other duties as assigned.

Why Join Kinder Morgan

Kinder Morgan is a large energy infrastructure company operating in North America. Access to reliable, affordable energy is a critical component for improving lives around the world. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve.

Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law.

For more information about Kinder Morgan, our culture, opportunities available, and to join our Talent Community, please visit our careers site at www.kindermorgan.com.