OPERATIONS ADMINISTRATOR

Ascendo-Resources; New York (NY); On-site; USD 26,000 - 29,000; Part time

Job summary

Ascendo-Resources is seeking an Operations Administrator to support daily operations at a premium coworking and flexible office space in Midtown Manhattan. The onsite role requires a hospitality mindset, strong organization, and proactive problem-solving to ensure a welcoming environment for members and visitors.

The ideal candidate balances office operations with inventory tasks and can commute to NYC to work onsite Tuesdays and Wednesdays.

Qualifications

• Excellent interpersonal, communication, and customer service skills.
• Previous experience in hospitality, customer service, office administration, coworking, or a similar environment is preferred.
• Strong organizational skills and the ability to anticipate needs and resolve problems proactively.
• A hands-on, team-oriented approach with the ability to work independently and take ownership of daily responsibilities.
• Ability to adapt to changing priorities in a fast-paced environment.
• Comfortable operating office equipment and kitchen appliances and performing cleaning and food preparation duties.
• Ability to lift, carry, push, and pull items weighing up to 25 pounds.
• Ability to stand, bend, kneel, reach, and walk for extended periods.

Responsibilities

• Prepare the workplace for daily operations by brewing coffee, setting out breakfast, and stocking shared amenities.
• Manage inventory, order supplies, and maintain an organized, well-stocked workplace.
• Coordinate member events and prepare signage and materials to enhance the overall member experience.
• Build strong relationships with members and visitors while fostering a welcoming, collaborative community.
• Maintain clean and sanitary work areas in accordance with health and safety procedures.
• Assist with food preparation, cleaning, and general office upkeep as needed.

Skills

Interpersonal skills

Customer service

Hospitality experience

Office administration

Organizational skills

Team oriented

Adaptability

Ability to lift 25 lbs

Job description

Operations Administrator

Location: Midtown Manhattan, NY 10017
Pay Rate: $19–$21/hour
Schedule: Tuesday & Wednesday, 9:00 AM–5:00 PM
Work Arrangement: On-site, 2 days per week
Industry: Flexible Office Space / Hospitality / Coworking

Position Overview

We are seeking a proactive, customer-focused Operations Administrator to support the daily operations of a premium coworking and flexible office space in Midtown Manhattan. This role is ideal for someone with a hospitality mindset who enjoys creating a welcoming environment, building relationships, and ensuring a seamless experience for members and visitors.

The ideal candidate is organized, hands-on, and comfortable balancing office operations and inventory management.

Please note: Candidates must be able to commute conveniently to New York City and work on-site every Tuesday and Wednesday.

Key Responsibilities

• Prepare the workplace for daily operations by brewing coffee, setting out breakfast, and stocking shared amenities.
• Manage inventory, order supplies, and maintain an organized, well-stocked workplace.
• Coordinate member events and prepare signage and materials to enhance the overall member experience.
• Build strong relationships with members and visitors while fostering a welcoming, collaborative community.
• Maintain clean and sanitary work areas in accordance with health and safety procedures.
• Assist with food preparation, cleaning, and general office upkeep as needed.

Qualifications

• Excellent interpersonal, communication, and customer service skills.
• Previous experience in hospitality, customer service, office administration, coworking, or a similar environment is preferred.
• Strong organizational skills and the ability to anticipate needs and resolve problems proactively.
• A hands-on, team-oriented approach with the ability to work independently and take ownership of daily responsibilities.
• Ability to adapt to changing priorities in a fast-paced environment.
• Comfortable operating office equipment and kitchen appliances and performing cleaning and food preparation duties.
• Ability to lift, carry, push, and pull items weighing up to 25 pounds.
• Ability to stand, bend, kneel, reach, and walk for extended periods.

Interview Process

• Working interview.

Ideal Candidate

Someone with a hospitality-first mindset who takes pride in creating a clean, organized, and welcoming workplace. The right candidate is proactive, personable, detail-oriented, and enjoys helping others while keeping daily operations running smoothly.