Operations Administrator

Schupan & Sons; Kalamazoo (MI); On-site; USD 28,000 - 30,000; Full time

Benefits offered by this job

401(k) with match

Medical, dental, and vision coverage

HSA with company contributions

Life insurance and disability benefits

Tuition reimbursement

Employee Assistance Program (EAP)

PTO 16 days in first year

Job summary

Schupan & Sons is seeking an Operations Administrator for the 1st shift in Kalamazoo, MI. The role covers shipping, receiving, clerical tasks, and ERP data entry. You will manage the truck scale documentation and assist with month-end duties while collaborating with a supervisor on inventory and reporting.

Qualified candidates have a High School diploma or equivalent, 3–5 years in a similar admin role, and proficiency with ERP systems. Excellent communication and teamwork are essential.

Qualifications

• High School Diploma, GED, or equivalent.
• Demonstrated experience using ERP systems.
• Organized, detail-oriented, a problem solver, a team player, and capable of working with analytical tools.
• Able to work independently and meet deadlines.

Responsibilities

• Complete paperwork associated with billing, buying, receiving, and shipping of scrap metal in an accurate and timely manner.
• Answer phones and assist drivers, visitors, and staff entering the facilities.
• Weigh inbound and outbound material for shipping and receiving by utilizing the truck scale.
• Prepare, post, and mail invoices; Enter weights, photographs, and related docs into the ERP system.
• Enter and post daily production logs; maintain scale and departmental records.

Skills

Organized

Detail-oriented

Problem solving

Team player

Communication skills

Independent work

Education

High School Diploma, GED, or equivalent

Tools

ERP systems

Job description

Job Details

Job Location: Paternoster Midlink - Kalamazoo, MI 49048, Salary Range: $20.00 - $22.00 Hourly, Operations Administrator

1st Shift | Midlink, Kalamazoo, MI | Full-Time | $20–$22/hr

ABOUT SCHUPAN

We have been building sustainable material solutions since 1968. At Schupan, you will find a people-first culture, opportunities to grow, and competitive pay — all while being part of a team working toward a more resourceful future.

OUR CORE VALUES

Integrity | Compassion | Empowerment | Sustainability

WHAT YOU WILL ACHIEVE

The Operations Administrator is responsible for the shipping, receiving, clerical, and administrative functions for the department. This role also manages the complete operation and documentation of the physical truck scale. This position is based onsite in Kalamazoo, MI.

HOW YOU WILL DO IT

• Complete paperwork associated with billing, buying, receiving, and shipping of scrap metal in an accurate and timely manner


• Answer phones and assist drivers, visitors, and staff entering the facilities


• Weigh inbound and outbound material for shipping and receiving by utilizing the truck scale


• Prepare, post, and mail invoices


• Enter weights, photographs, and associated documentation into the ERP system


• Enter and post daily production logs


• Maintain scale and departmental records; file copies of weight tickets and shipping documents


• Review, finalize, and process scale receivers


• Assist with month-end duties according to the calendar and notify the Divisional Controller when complete


• Collaborate with the Supervisor on reporting and inventory tracking


• Interact in person with peers and the public


• Perform other duties as assigned

WHAT WE NEED FROM YOU

• High School Diploma, GED, or equivalent


• Demonstrated experience using ERP systems


• A minimum of 3 to 5 years' experience in a similar administrative role (preferred)


• Organized, detail-oriented, a problem solver, a team player, and capable of working with analytical tools


• Able to work independently


• Excellent written and verbal communication skills


• Ability to meet deadlines


• Ability to use Microsoft Office and ERP systems

Physical requirements

• Routinely sits; uses hands to type


• Personal protective equipment (PPE) required in the production department and other designated areas

WHAT YOU CAN EXPECT FROM US

• Pay: $20–$22/hour base rate


• Schedule: Monday–Friday, 6:30 AM–2:30 PM


• Weekly pay


• 16 days of PTO in your first year


• 401(k) with match starting Day 1


• Medical, dental, and vision coverage effective the 1st of the month after hire


• HSA with up to $1,500 in company contributions, FSA, and wellness premium discount


• Company-paid life insurance, short- and long-term disability, parental leave, and tuition reimbursement


• Pet insurance, healthcare concierge, and Employee Assistance Program (EAP)

OUR COMMITMENT TO INCLUSION & BELONGING

Schupan is committed to working with the broadest talent pool possible. We believe diverse perspectives foster innovation and engagement, and allow us to attract creative people and develop the best solutions for a more resourceful future. All qualified individuals are encouraged to apply.

We are also committed to an inclusive application and interview process. If you are a candidate with a disability and require a reasonable accommodation to submit an application, please contact Human Resources at [e-mail]. Please include your full name, the role you're applying for, and the accommodation needed to assist you with the recruiting process. We ask that you only reach out if your disability prevents you from completing our online application.

Schupan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable law.

This job description describes the general nature and level of work expected. Additional duties may be assigned as needed.