Operations Administrator

Collins and Jewell; Fitchville (CT); On-site; USD 60,000 - 75,000; Full time

Job summary

Collins and Jewell is seeking an Operations Administrator to support manufacturing performance by maintaining MRP data, coordinating schedules, and preparing operational documentation. You will facilitate communication among Operations, Purchasing, and Program Management.

The role emphasizes ensuring data integrity in MRP, preparing work orders and shipping documents, and driving improvements in workflows with cross-functional teams. A strong Excel/Microsoft 365 skillset is essential.

Qualifications

• High school diploma or equivalent.
• Associate degree or bachelor’s degree preferred.
• Experience in a manufacturing operations environment.
• Experience with MRP/ERP systems.
• Familiarity with Strumis and ProNest software or similar.
• Proficiency with Microsoft Excel and the Microsoft 365 suite.

Responsibilities

• Maintain accurate MRP data, inventory records, and material locations.
• Coordinate production scheduling and route materials per system protocols.
• Prepare and analyze reports, budgets, charts, and operational documents.
• Develop and update standard operating procedures for MRP use.
• Collaborate with Operations, Purchasing, and Program Management to support priorities.

Skills

Excel

Microsoft 365

Record keeping

Priorities management

Communication

Time management

Attention to detail

Cross-functional coordination

Problem solving

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Tools

Strumis

ProNest

Job description

Summary of Position:The Operations Administrator supports manufacturing performance by maintaining accurate MRP data, coordinating production schedules and material information, preparing operational documentation, and facilitating communication among Operations, Purchasing, and Program Management.Essential ResponsibilitiesMRP and Inventory AdministrationMaintain accurate, complete, and current MRP data, including manufacturing inventory, material locations, and other required system inputs.Conduct scheduled MRP audits, identify discrepancies, and support timely corrections in accordance with established data-entry standards.Finalize combined materials entered by others and physically verify that materials are stored in the locations recorded in the system.Create material requisitions with required standard notes and coordinate purchasing activity through approved MRP processes.Monitor system priorities, maintain supporting system documentation, and assist employees with proper MRP use.Production Scheduling and Material CoordinationSupport production routing and the development and maintenance of manufacturing schedules.Gather schedule inputs, progress updates, dependencies, capacity information, and constraints from fabrication, quality, welding, presswork, finishing, and other manufacturing departments.Update and communicate schedule changes to stakeholders and track schedule adherence.Prepare work orders, bills of lading, shipping orders, and other documents needed to route materials in accordance with system protocols.Create linear combining runs and perform plate-nesting tasks using prescribed software.Reporting and DocumentationCollect, review, and analyze key performance indicators and prepare reports, budgets, charts, presentations, and other operational materials as needed.Produce, review, and edit operational communications for accuracy, clarity, and consistency.Maintain MRP procedures, records, files, and related documentation in accordance with established standards.Collaborate with Operations departments to develop and update standard operating procedures for MRP use and related workflows.Perform other administrative duties that support manufacturing operations.Cross-Functional Support and Continuous ImprovementCoordinate with Program Managers, department supervisors, manufacturing leads, Purchasing, and other stakeholders to support operational priorities.Participate in meetings related to scheduling, program tracking, material planning, capacity planning, and operational performance.Identify opportunities to improve MRP workflows and alignment with other departmental processes, and support implementation of approved improvements.Provide employees with guidance on established MRP processes and escalate system or data issues through appropriate channels.Maintain effective working relationships, communicate changes promptly, and keep the work area organized and safe.Qualifications and Skills:RequiredHigh school diploma or equivalentAdministrative or operations-support experienceProficiency with Microsoft Excel and other Microsoft 365 applicationsAbility to maintain accurate records and manage competing prioritiesPreferredAssociate degree or bachelor’s degreeExperience in a manufacturing environmentExperience with MRP/ERP systemsFamiliarity with Strumis and ProNest softwares or similarFamiliarity with bills of material, inventory management, and production schedulingDesirable character, enthusiasm, and demonstrated ability to learn will be considered in lieu of experience.SkillsExcellent verbal and written communication proficiency.Time management and ability to meet deadlines.Attention to detail.Ability to effectively coordinate with input from multiple leaders.Ability to collaborate cross functionally with many stakeholders.Ability to work independently and in group settings.Ability to multitask and prioritizeProblem solving and decision-making skills.Knowledge of Microsoft Office suite (Word, Excel, PowerPoint).Understanding of Bills of Materials (BOM), lead times, inventory management preferredCore Competencies:The successful candidate will demonstrate the following competencies:Demonstrates initiative and follows through on assigned responsibilities.Adapts constructively to changing priorities, operational needs, and deadlines.Exercises sound judgment, solves problems within the scope of the role, and escalates issues appropriately.Accepts feedback professionally and applies it to improve future work.Works effectively both independently and collaboratively across departments.Demonstrates reliability, accountability, attention to detail, and commitment to team success.Work Environment:This position may occasionally require working long days, including evenings and weekends, to fulfill position duties. It may require infrequent out of state air or road travel. A clean driving record, a current and valid driver's license, and proof of insurance is required. While this position is mainly indoors in a climate-controlled office, visitations to the outdoor plant facilities may be required. Reasonable accommodations will be made upon request for those who have disabilities that qualify under the Americans with Disabilities Act.Performance ExpectationsMRP data accuracy and timelinessInventory record accuracySchedule-update accuracy and communicationTimely completion of reports and operational documentsAdherence to standard proceduresResponsiveness to internal stakeholdersContributions to process improvement