Operations Administrative Coordinator - Gainesville Inland Port

Georgia Ports Authority; Gainesville (GA); Híbrido; USD 25.000 - 33.000; Jornada completa

Descripción de la vacante

Georgia Ports Authority is seeking an Operations Admin Coordinator for the Gainesville Inland Port. The role supports container handling operations, payroll, and employee matters under supervision, promoting safety and GPA values.

The position requires the ability to handle fast-paced work, training of staff, and coordination of container movements with NAVIS and other systems. The job is non-exempt and located at the Gainesville Inland Port.

Formación

• High School diploma or equivalent required.
• Bachelor’s degree in business or related field preferred.
• Experience in shipping operations is a plus.
• TWIC card required upon hire; valid driver's license required upon hire.

Responsabilidades

• Performs clerical duties: filing, mail distribution, copying, answering phones, processing shipping orders.
• Keeps time cards for hourly personnel; familiar with shift, overtime, benefits policies.
• Serves as Customer Experience Center for Gainesville Inland Port.
• Enters and processes orders in NAVIS and terminal systems; verifies information before processing.
• Communicates orders to yard operators and maintenance personnel.
• Processes service orders for billing (dig moves, stack relocations, gate overtime).
• Updates inventory in computer systems reflecting on-port changes.
• Coordinates movement of containers within Gainesville Inland Port; plans import/export/empty containers.

Conocimientos

Communication

Typing

Office procedures

Time management

Problem solving

Customer service

Shift work

Educación

High School Diploma or equivalent

Bachelor's degree in business or related field (preferred)

Herramientas

NAVIS system

GPA computer systems

Descripción del empleo

Operations Administrative Coordinator - Gainesville Inland Port

#26-198

Job Description

JOB INFORMATION:

Job Title:Operations Admin Coordinator - GIP

Department(s):8600 - Gainesville Inland Port

Location(s): Gainesville Inland Port

FLSA Status:Non-Exempt

JOB OVERVIEW:

Under the supervision of the Assistant Manager, the Operations Administrative Coordinator performs a variety of administrative duties related to container handling operations, payroll, and employee-related matters. Upholds the values of the GPA to promote Safety, Integrity, Respect, Community, Creativity and Opportunity. Promotes a safe work environment by participating in safety initiatives and reporting unsafe conditions and behaviors.

JOB DUTIES:

• Performs a variety of clerical duties such as filing, mail distribution, copying, answering the telephone, and processing shipping orders.
• Keeps time cards for hourly paid personnel, and maintains familiarity with policy relating to shift work, overtime, benefits, etc.
• Serves as the Customer Experience Center for the Gainesville Inland Port.
• Enters and facilitates orders into the NAVIS system and other terminal management systems based on a variety of customer requests. Verifies orders are complete with information before processing.
• Communicates verbal orders to yard operators and maintenance personnel.
• Processes service orders for billing submissions (dig moves, stack relocations, gate overtime, etc.).
• Adjusts computer inventory to reflect on-port changes, such as physical transfer, transfer of ownership, etc. Reports and corrects discrepancies between physical and computer inventory.
• Coordinates the movement of all containers within the Gainesville Inland Port.
• Coordinates and Plans import/export/empty containers for efficient yard and rail operations.
• Performs detailed research and assists in testing new computer procedures and screens.
• Willing and capable to train other administrative personnel as needed.
• Performs other duties as assigned
• Complies with all policies and standards

JOB REQUIREMENTS:

Knowledge, Skills, & Abilities

• Daily work assignment changes will be implemented at management's discretion.
• Cross-training will be ongoing for assistance in such an event.
• Typing ability required.
• Some training in general office procedures necessary.
• Ability to handle fast pace/stress daily.
• Ability to quickly analyze problems and take initiative.
• Must be able to communicate professionally with customers and employees.
• Ability to work shift work, weekends, holidays, and overtime as required.
• Ability to learn to operate the GPA computer systems, as well as new technologies or other operating systems that may be required.
• Ability to interact and communicate effectively and professionally with the GPA staff on all levels of administration, including immediate supervisor, management, and peers required.

Experience

• Familiarity with operations of shipping industry Preferred

Education

• Required High School Diploma or equivalent
• Preferred Bachelor's Degree in business or related field

Licenses & Certifications

• TWIC - Transportation Worker Identification Credential Required Upon Hire
• Driver's License - Valid state driver's license Required Upon Hire

Note: This job description is not necessarily an exhaustive list of all duties, responsibilities, job requirements, or working conditions associated with the job. Management reserves the right to revise the job or to require the performance of different or additional tasks. The employee must be able to perform the essential functions of the job, with or without reasonable accommodation, an without direct threat to the health or safety of others.

Revised: 3/19/2026

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