Operations Administrative Coordinator

MEI Industrial Solutions; Sparks (NV); On-site; USD 42,000 - 54,000; Full time

Job summary

MEI Industrial Solutions in Sparks, NV is hiring an Operations Administrative Assistant to support warehouse, crating, and operations. The role handles quotes, purchase orders, invoicing coordination, and customer communications, with exposure to sales, accounting, and regional office needs.

You will input data in scheduling software, manage time/attendance records, assist with safety compliance, and maintain project cost documents, logs, and reports while delivering responsive service to

Qualifications

• HS Diploma or GED required; associate degree preferred.
• 2 years of experience in a fast-paced construction industry environment.
• Experience with fleet services or DOT preferred.
• 2 years of MS Office experience (Word, Excel, Outlook, PowerPoint).
• Excellent written and oral communication; strong interpersonal skills.
• Ability to multi-task and meet deadlines with a customer service approach.
• Maintain discretion and confidentiality of information.
• Valid driver’s license or ability to obtain one.
• HazMat knowledge/experience preferred.
• TSA background check may be required.

Responsibilities

• Assist with quotes and respond to customers when salespeople are unavailable.
• Handle collections and document communications.
• Obtain and manage purchase orders and related closing transactions.
• Generate and file daily paperwork (work orders, POs, etc.).
• Coordinate with dispatch for job details and equipment/labor needs.
• Support safety training coordination and compliance tracking.
• Administer job packets from collection to invoicing submission.
• Maintain customer/project cost documents and spreadsheets.
• Interact with customers, drivers, vendors, and auditors professionally.
• Enter time and attendance data; reconcile overtime in ADP.

Skills

Communication

Organizational skills

Time management

Discretion/Confidentiality

Multi-tasking

Deadline orientation

Problem solving

Driver's license

Education

HS Diploma or GED

Associate degree (preferred)

Tools

Microsoft Office

Job description

MEI Industrial Solutions in Sparks, NV is hiring an Operations Administrative Assistant to support warehouse, crating, and operations. The role handles quotes, purchase orders, invoicing coordination, and customer communications, with exposure to sales, accounting, and regional office needs.

You will input data in scheduling software, manage time/attendance records, assist with safety compliance, and maintain project cost documents, logs, and reports while delivering responsive service to