Operations Administrative Assistant - Quality Control

Adirondack Beverages; City of Schenectady (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Adirondack Beverages in Schenectady, NY is seeking an Operations Administrative Assistant - Quality Control to support documentation review, scheduling, and records management. The role emphasizes food safety and product quality in a manufacturing setting.

Ideal candidates are detail-oriented with strong organization and MS Office proficiency. The schedule is M–F 8am–5pm with overtime as needed; this is a non-union, hourly position with entry-level responsibilities.

Qualifications

• Strong attention to detail with the ability to communicate clearly.
• Able to multi task daily and meet deadlines.
• Computer literate; MS Office (Word, Excel, Outlook), Adobe Acrobat.
• Self-starter, accountable and able to work unsupervised.

Responsibilities

• Process batching records from production to update inventory and records.
• Distribute production schedules daily and communicate changes.
• Review COAs of incoming raw materials and organize files.
• Schedule interviews for Quality department roles.
• Reconcile inventory and receiving records for sanitation and sugar.
• Assist with scanning, saving and organizing documents for the department.
• Collaborate with Quality Manager and teams to improve efficiency and workflow.
• Perform miscellaneous projects as needed.
• Uphold Food Safety and Food Quality standards.

Skills

Attention to detail

Time management

Multi-tasking

Clear communication

Problem solving

Organizational skills

Self-starter

Flexibility

Mathematical fundamentals

Tools

MS Office

Adobe Acrobat

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Administrative Assistant - Quality Control

Schenectady, NY, US

3 days ago Requisition ID: 3144

Salary Range: $23.00 To $25.00 Annually

Overview:Adirondack Beverages is looking for a member to join our team, to fill an entry level position that requires attention to detail surrounding documentation review, maintenance, and distribution. Working in manufacturing or logistics is a plus, but not necessary. Office experience or secretarial experience is acceptable. This is a non-union, non-exempt hourly paid position with a schedule of M-F 8am to 5pm w/ 1-hour lunch, and overtime as needed.

Responsibilities:

• Process batching records from previous production runs to remove ingredients from inventory and maintain records.
• Distribute production schedules daily, provide schedule updates, and communicate schedule changes with relevant parties. Distribute formula sheets for batching.
• Process hold reports
• Review COAs of incoming raw materials, and scan and organize associated files.
• Scheduling interviews for candidates applying for roles within the Quality department.
• Reconcile sanitation chemical inventory, spring water receiving records, and sugar delivery records.
• Assist with scanning, saving and organizing docs to contribute to the departments organization and databases.
• Work closely with Quality Manager, Quality Supervisors, syrup technicians, lab technicians, line foreman, receiving and shipping warehouse teams, and production schedulers to help improve efficiency, accuracy, and overall workflow.
• Perform miscellaneous projects as needed.
• Responsible for Food Safety and Food Quality.

Requirements:

• Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner.
• Strong attention to detail with an ability to communicate clearly
• Able to multi task daily
• Computer literate; MS Office (Word, Excel, Outlook), Adobe Acrobat
• Self-starter, accountable & able to work unsupervised
• Flexible w/ changes and revisions
• Ability to read and comprehend production schedules, receiving paperwork, daily activity reporting, and batching records, and perform duties required for each item
• Skill in practical application of mathematics and the ability to choose the right methods to solve a problem.
• Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication.