Operations Administrative Assistant

Town House Specialty Cleaning; New York (NY); On-site; Full time

Job summary

A leading company in facilities services is seeking an Operations Assistant to support the operations department. The ideal candidate will be detail-oriented and proactive, managing various administrative tasks. This full-time position requires strong organizational skills and the ability to work in a fast-paced environment. The role offers a competitive pay range and benefits including health insurance and a 401k plan.

Benefits

Health Insurance

Vision Insurance

401k

Sick Leave

PTO

Qualifications

• Previous experience in an administrative or operations role is a plus.

Responsibilities

• Provide administrative support to the Operations Manager and team.
• Assist in planning and executing operational projects.
• Monitor inventory levels and assist with ordering supplies.

Skills

Organizational Skills

Multitasking

Communication

Attention to Detail

Problem Solving

Education

High School Diploma

Associate Degree

Tools

Microsoft Office Suite

Job description

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Town House Specialty Cleaning provided pay range

This range is provided by Town House Specialty Cleaning. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $22.00/hr

Job Overview: We are seeking an Operations Assistant to collaborate and support the operations department by assisting with administrative tasks, coordinating projects, and ensuring efficient workflows. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple tasks in a fast-paced environment.

Key Responsibilities:

• Administrative Support: Collaborate closely with the Operations Manager and the operations team to execute daily operations providing administrative assistance including but not limited to scheduling meetings and maintaining records.
• Data Management: Input, update, and maintain operational data in relevant systems; assist in generating reports for management. Assist in maintaining and improving processes to support business development and client relationship management.
• Project Coordination: Assist in planning and executing operational projects; collaborate with team members to ensure timely completion.
• Inventory Management: Monitor inventory levels, assist with ordering supplies, and maintain accurate record of supply delivery tickets.
• Process Improvement: Identify areas for efficiency improvement within operations and recommend solutions.
• Communication: Act as a liaison between all staff, ensuring effective communication and collaboration.
• Compliance and Documentation: Ensure adherence to company policies and procedures; assist in maintaining documentation for audits and compliance.

Qualifications:

• Education: High school diploma or equivalent; associate degree or higher preferred.
• Experience: Previous experience in an administrative or operations role is a plus.

Skills:

• Strong organizational and multitasking abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent verbal and written communication skills
• Ability to work independently and as part of a team
• Attention to detail and problem-solving skills

Working Conditions:

• Full-time position, with occasional overtime as needed
• Office environment; may require occasional travel to other locations

Health insurance

Vision insurance

401k

Sick leave

PTO

Schedule: Monday to Friday

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Facilities Services

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