Operations Administrative Assistant

Jobless; Lexington (SC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Health Savings Account

Flexible Spending Accounts

Job summary

Jobless in Lexington, SC is seeking a detail-oriented Operations Support Specialist to perform data management, procurement, inventory, and administrative tasks within the Operations Department. The role involves handling regulatory filings, coordinating maintenance scheduling, and assisting with CMMS planning as it’s implemented.

The ideal candidate will have a high school diploma, a valid SC driver's license, strong Microsoft Office skills, and the ability to work independently or as part of a

Qualifications

• High School Diploma (minimum requirement).
• Valid SC driver's license.
• Ability to read, write, and perform basic algebra.
• Proficiency with Microsoft Office suite (Word, Excel).
• Experience in office administration, procurement, and inventory functions.
• Commitment to safety procedures and emergency response awareness.
• Ability to operate in a warehouse environment and use ladders.

Responsibilities

• Data management and filing support for operations, maintenance, and compliance.
• Assist in regulatory filings and data collection, including spreadsheets and mailings.
• Perform inventory, procurement, and audit tasks for supplies and equipment.
• Oversee fleet/major equipment maintenance planning and budgeting support.
• Schedule safety training and inspections; support environmental licensure renewals.
• Develop and update maintenance schedules for fixed assets; CMMS planning support.
• Assist in emergency response planning and related activities.
• Handle additional administrative duties as assigned.

Skills

Microsoft Office

Data management

Inventory control

Procurement

Communication

Teamwork

Education

High School Diploma

Job description

Position Hours

8:00 am to 5:30 pm, Monday through Thursday and 8:00 am to 12:00 pm on Friday

Minimum Job Duties

Performs responsible, skilled, and technical work in support of the Operations Department to include but not limited to data management across all areas, regulatory filings, inventory, fleet management, maintenance scheduling, purchasing, customer relations, and other areas of administration assistance as assigned. Future tasks will include CMMS deployment, planning, and scheduling.

• Performs data management and filing support for operations, maintenance, and compliance divisions.
• Assists in the preparation of regulatory filings, to include populating spreadsheets, assisting in data collection, and mailings.
• Performs inventory, procurement, and audit functions for all operational supplies/equipment. Tasks include inventory counts, dispensing supplies, receipt/invoice coding, obtaining quotes and creating purchase orders for needed supplies to include uniforms.
• Performs routine assessment of inventory to ensure spare pumps are being rotated in and out of inventory/service as required. This shall also include forklift operation and physical rotation of pump/motor shafts while in storage.
• Oversees all fleet and major equipment activities to ensure maintenance schedules are being met, monitoring mileage, general vehicle use/wear, and assisting with the purchase of new vehicles/ equipment. Tasks will also include assisting in budgets and pricing for annual service contracts.
• Assists in scheduling all required safety training and annual testing. Tasks shall also include fire safety/equipment inspections, respirator fit testing, and environmental licensure renewals.
• Assists in developing and updating maintenance schedules for all fixed assets, to include planning/scheduling activities upon CMMS implementation.
• Assist in emergency response planning and preparedness. Tasks shall include equipment testing and fueling.
• Assists in updating Operation and Maintenance manual on a quarterly basis.
• Additional administrative duties which may be assigned.

• Performs related tasks, as required or assigned.

Minimum Qualifications

• High School Diploma
• Possession of an appropriate drivers’ license valid in the State of South Carolina
• Ability to read, write, and complete semi-complex mathematical equations; must have a thorough understanding, knowledge, and be proficient at or above the level of high school level algebra

• Ability to communicate in a clear and precise manor, both verbal and written
• Possess excellent organizational skills and multi-tasking abilities
• Self-motivated and be able to work independently or as part of a team
• Considerable experience in office administration, procurement, and inventory functions
• Must be proficient in the use of Microsoft Office software applications to include Word and Excel
• Must have knowledge and understanding of appropriate safety procedures and be able to respond in emergency situations
• Knowledge of the safe use and operation and preventive maintenance of the common hand and power tools which may be required in the work
• Knowledge of the safe use, operation, and preventive maintenance of the equipment to which assigned
• Ability to work in a warehouse environment, to include climbing ladders

Beneficial Skills & Experience

• Two-year or Four-year college degree in Business Administration or another related field
• Prior work experience in the utility field

Compensation & Benefits Package

Salary Commensurate with Education & Experience

Paid Time Off

Holiday Pay

Insurances

• Health
• Dental
• Vision
• Health Savings Account
• Flex Spending Accounts

Retirement Plans

• SC Retirement System (mandatory)
• 401(k) Plans (voluntary)
• 457(b) Plans (voluntary)

Other Insurances

• Life
• Disability
• Other (accident, cancer, critical illness, etc.)