Operations Administrative Assistant

CW Wright Construction Co LLC; Arlington (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Company-paid benefits (Life/AD&D/STD)

401(k) plan

Paid time off

Additional benefits

Job summary

CW Wright Construction Co LLC is seeking an Operations Support Specialist to back our busy construction office in South Chesterfield, VA. This fully onsite role supports field crews by managing records, billing, and communications with corporate staff.

Key tasks include timesheet review, invoicing for T&M, crew logs, and manpower/equipment coordination. A detail‑oriented, team player with MS Office and ERP familiarity will thrive in this role.

Qualifications

• High school diploma or equivalent required.
• Experience with Microsoft Office suite and familiarity with iOS.
• Experience with ERP and/or accounting-specific IT programs.
• Strong organizational and time management abilities; multitask and communicate effectively.
• Desire to work collaboratively in a team environment.
• Reliable 7:00 AM start and ability to report to corporate office.

Responsibilities

• Timesheet review and accuracy management for payroll and equipment hours.
• Handle weekly billing for T&M-based work with proper documentation.
• Maintain and distribute daily crew location logs.
• Monitor absences and overtime; report to division manager.
• Identify and invoice direct billable materials for T&M contracts.
• Coordinate utilities for field supervision needs.
• Maintain division manpower reports and conduct weekly equipment utilization audits.
• Assist division staff with daily operations and division files.

Skills

Microsoft Office

Excel

Outlook

SharePoint

Mobitime

ERP systems

Accounting software

Education

High School diploma or equivalent

Tools

Mobitime

Job description

Description

C.W. Wright was founded in 1953 in Richmond, Virginia and has since been setting the bar for safety, quality and productivity in the utility service industry.

C.W. Wright is a full-service utility contractor with decades of proven success in delivering electric T&D solutions for our customers. Our company motto is “Service with Safety” and reflects our dedication to providing quality service while maintaining a safe work environment for our employees, customers, and the public. Whether it’s rebuilding an aging utility infrastructure, meeting the sophisticated needs of an industrial plant, or turning your system’s lights back on when it matters most, our linemen are among the most reliable and safest utility contractors in the nation.

C.W. Wright is a subsidiary of PrimeLine Utility Services, a leading provider of construction, maintenance, and design solutions for the electric, gas and telecommunication industries. PrimeLine is a wholly owned subsidiary of Vinci, SA, the largest construction company in the world. Their backing provides the financial strength and expertise to enable C.W. Wright to provide our customers with the best solutions, technology and equipment available all while keeping our prices competitive.

We are currently recruiting for a full-time, benefit-eligible, Operations Support Assistant to join our busy construction office team at our Corporate Office in South Chesterfield, VA. This is a fully onsite position that plays a critical role in supporting our field operations.

What We Offer:

• Medical, Prescription, Dental, and Vision Coverage: Start the first of the month after 30 days.
• Company-Paid Benefits: Basic Life, AD&D, and Short-Term Disability Insurance
• 401(k) Plan: With company match to help you plan for your future.
• Paid Time Off: Including holidays and vacation.
• Additional Benefits: Various ancillary perks to support your well-being.

Job Description

As an Operations Support Specialist, the qualified candidate will play a crucial role in supporting a busy utility construction field team. Responsibilities will include maintaining accurate records, ensuring timely billing, and facilitating communication between field personnel and corporate staff. Due to the nature of the role and coordination required with crews and supervisors, the regular workday begins at 7:00AM, and candidates must be able to reliably report to the office at that time. If you thrive in a dynamic environment and have a keen eye for detail, we want to hear from you!

Key Responsibilities:

• Timesheet Review & Accuracy Management: Update and maintain timesheets for payroll and equipment hours. Review field-entered time in Mobitime and check for discrepancies.
• Invoicing: Handle weekly billing for T&M-based work; ensuring proper documentation for billing processes.
• Crew Logs: Maintain and distribute daily crew location logs.
• Absences & OT Tracking: Monitor field absences, code them correctly, and track overtime for processing and division manager reporting.
• Material Billing: Identify and invoice direct billable materials related to T&M contracts.
• Utility Coordination: Secure site utilities as needed by field supervisors.
• Manpower & Equipment: Assist in maintaining division manpower reports and perform weekly equipment utilization audits.
• General Support: Assist division staff with daily operations and maintain division files.

Requirements

• Education: High School diploma or equivalent
• Relevant office experience, with proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, etc.) and familiarity with iOS platform.
• Experience with ERP and/or accounting-specific IT programs, and ability to learn new systems with assistance and training.
• Detail-oriented with strong organizational and time management abilities; ability to multitask and communicate effectively at all organizational levels.
• Desire to work collaboratively in a team environment.
• Strong problem-solving skills and proactive attitude.
• Demonstrate experience building relationships and communicating effectively with a number of stakeholders in previous roles.
• Ability to reliably report to the corporate office and begin work at 7:00 AM Monday - Friday.

Additional information

All your information will be kept confidential according to EEO guidelines. CW Wright is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. CW Wright will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.