Operations & Administration Manager

Colorado Nonprofit Association; Louisville (CO); Híbrido; USD 60.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Paid time off & holidays

Hybrid work schedule

Descripción de la vacante

Impact on Education in Louisville, CO seeks an Operations & Administration Manager to serve as the organization’s administrative backbone. This hybrid role combines facilities, systems support, and project coordination to streamline operations and support program delivery.

You will collaborate with leadership, manage vendor relationships, payroll, and events, and help design efficient processes that enable the team to focus on student impact.

Formación

• 3+ years of experience in operations, project coordination, executive support, office management, or nonprofit administration.
• Experience improving office routines, introducing tools that save time, or coordinating detailed projects.
• High proficiency with Google Workspace, project management applications (e.g. Asana, ClickUp, Trello), and documentation collaboration tools.
• Experience handling confidential organizational, donor, executive, and HR information with high integrity.
• Passion for public education, equity, and student access.

Responsabilidades

• Facilities & Vendor Management: maintain office infrastructure, manage vendors, procurement, and a ready office.
• Systems Support: first-line support for tools, software, and admin procedures.
• Process & Tool Improvement: identify bottlenecks, propose solutions, automate steps to save time.
• HR & Payroll Support: process semi-monthly payroll and onboarding/offboarding coordination.
• Leadership Support: assist Director, Executive Director, and leadership team with admin tasks.
• Board Admin: coordinate board meetings, packets, and governance records.
• Action Item Tracking: monitor post-meeting follow-ups across committees.
• Program & Event Logistics: support programs, timelines, multi-team coordination, events.
• Employee Experience: organize staff meetings, announcements, and culture-building activities.

Conocimientos

Systems mindset

Detail oriented

Adaptable problem solver

Action oriented

Strong communication

Team collaboration

Herramientas

Google Workspace

Asana

ClickUp

Trello

Descripción del empleo

Impact on Education is the nonprofit foundation that supports students in Boulder Valley’s public schools. Since 1983, we’ve mobilized our community to invest in student success. When economic pressures affect students or schools, we remove financial barriers that keep kids from the opportunities they deserve. We fund and run programs that support learning, well-being, and future-readiness. Our resources are focused where they’re needed most so every kid can thrive.

Based in Louisville, Colorado, we are passionate and ambitious professionals who are committed to making a difference in students’ lives. You’ll be part of a fun, driven, and collaborative team environment. If you’re looking for a challenging and rewarding opportunity, we encourage you to apply to join our team.

THE ROLE

Impact on Education is at an exciting time of growth and expansion, and we are strengthening our operational foundation. The Operations & Administration Manager will serve as our administrative backbone—keeping day-to-day work running smoothly while finding clever ways to streamline how we operate.

This is a dynamic hybrid role, perfect for someone who likes to execute the details and always notices how something could be improved. On any given day, you might set up a clear online process to save the team time on data entry, coordinate event details across teams, coordinate cross-functional logistics for an upcoming event, or prepare a high-level presentation for a Board meeting. You will own established core operations while proactively looking out for new office needs and setting up clear systems that help our team stay organized and effective.

Reports To : Director of Finance and Operations
Position Type : Full-time, Salaried and Non-Exempt, Hybrid (3 days/week in Louisville, CO office; Mondays & Wednesdays required); very limited evenings required for special events.

Organizational Operations (35%)

• Facilities & Vendor Management: Maintain physical and digital office infrastructure, support vendor management, coordinate procurement, and ensure a functional, visitor‑ready office environment.
• Systems Support: Serve as the first line of support for team members navigating organizational tools, software, and administrative procedures.
• Process & Tool Improvement: Help identify bottlenecks in our software tools and office routines, propose clear solutions, and introduce simpler, automated steps to save the team time.
• HR & Payroll Support: Process semi-monthly payroll and coordinate setup and departures for team members (equipment, account access, and orientation).

Strategic Leadership & Board Support (30%)

• Leadership Support: Provide proactive administrative support to the Director of Finance & Operations, Executive Director, and Leadership Team, helping clear administrative tasks so leadership can focus on top priorities.
• Board & Committee Administration: Coordinate board meeting logistics, compile board packets, format presentations, and maintain official governance records.
• Action Item Tracking: Monitor post‑meeting action items and follow‑ups across board committees and the leadership team to ensure commitments stay on track.

Projects, Programs & Events (25%)

• Hands‑On Program Execution: Provide logistical and operational support for organizational programs and seasonal initiatives – helping manage resource coordination, some communications, and day‑of delivery.
• Project Coordination & Follow‑Through: Help build timelines, track action items, and keep team members updated so multi‑team projects stay on schedule.
• Cross‑Departmental Admin Support: Offer flexible, hands‑on administrative assistance across teams.
• Event Logistics: Organize and execute details for certain internal and external events, including vendor setup, catering, guest registration, materials and on‑site support.

Employee Experience & Workplace Culture (10%)

• Team Engagement & Communication: Organize staff meetings, internal announcements, and team‑building activities to foster a collaborative, supportive culture.
• Resource Readiness: Ensure staff members have the tools, information, and support they need to do their jobs well.

ABOUT YOU & KEY SKILLS

• Systems Mindset & Detail Focus: You thrive on creating order out of complexity. You notice small details others miss, but always evaluate how individual tasks connect to broader organizational goals.
• Adaptable Problem Solver: You enjoy predictable daily tasks, but can easily pivot to handle unexpected challenges as our organization grows.
• Action-Oriented & Responsive: You bring a get‑it‑done energy and enjoy working in a brisk environment, knowing how to keep momentum going without sacrificing quality.
• Forward Thinking: You are always aware of what’s happening across the organization and can remove roadblocks for executive leadership and team members before they cause delay.
• Resourceful & Self‑Directed: You use good judgment when instructions aren’t completely defined, knowing when to take initiative and when to ask questions.
• Strong Interpersonal & Communication Skills: You build trust easily across teams, vendors, board members, and community partners with clarity, warmth, and discretion.

QUALIFICATIONS

• 3+ years of experience in operations, project coordination, executive support, office management, or nonprofit administration
• Experience improving office routines, introducing tools that save time, or coordinating detailed projects
• High proficiency with Google Workspace, project management applications (e.g. Asana, ClickUp, Trello), and documentation collaboration tools
• Experience handling confidential organizational, donor, executive, and HR information with high integrity
• Passion for public education, equity, and student access

This position requires prolonged periods of sitting or standing at a desk and working on a computer. This person must be able to lift up to 25 pounds at a time with or without accommodation.

OUR COMMITMENT TO DIVERSITY, EQUITY & INCLUSION

Impact on Education is committed to equalizing opportunity in education across racial and socioeconomic lines. We acknowledge that distributing resources equally does not address underlying inequalities, which is why we prioritize support for students, schools, and communities facing the largest obstacles to success—particularly communities of color.

We bring this same commitment to our workplace culture. Fostering an equitable education system requires a team with diverse perspectives, identities, and lived experiences. We strive to create an inclusive environment where every staff member feels valued, supported, and empowered to contribute to our mission.

• Health Benefits: comprehensive health insurance, plus optional dental, vision, life, and supplemental coverage
• Time Off: starting at 16 days of PTO, 11 paid holidays, reduced summer working schedule, and paid volunteer time off
• Flexibility: hybrid position (3 days in-office / 2 days remote)