Operations Admin Assistant - Transportation & Maintenance

The Arc Columbia-Saratoga; Mellenville (NY); On-site; USD 36,000 - 40,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

24/7 access to a doctor for you and你的家

Paid time off

Retirement savings plan

Paid training and professional 개발

Opportunities for career growth and

Job summary

The Arc Columbia-Saratoga is seeking an Administrative Assistant to support Transportation and Maintenance operations in Mellenville, NY. The role coordinates projects, maintains records, processes invoices, and assists with vendor payments to ensure facilities and services run smoothly for people with intellectual and developmental disabilities.

Scheduled Monday–Friday, 7:00 AM – 3:30 PM, the position offers a full-time role with competitive benefits.

Qualifications

• High School / GED or better.

Responsibilities

• Provide administrative support to the Transportation and Maintenance Departments.
• Prepare purchase orders, reconcile invoices, and assist with vendor payments.
• Order department supplies and maintain inventory of office materials.
• Assist with grant applications, bid documents, and project tracking.
• Maintain organized filing systems and department records.
• Prepare reports, forms, meeting minutes, and other correspondence.
• Schedule vendors for inspections, maintenance, and routine services.
• Maintain department training records and coordinate employee training schedules.
• Assist the Transportation Manager by coordinating bus routes, answering phones, routing calls, and communicating with drivers as needed.
• Support department operations by performing a variety of administrative tasks while maintaining a professional, organized, and customer-focused approach.

Skills

Office administration

Communication

Vendor coordination

Education

High School / GED or better

Job description

The Arc Columbia-Saratoga is seeking an Administrative Assistant to support Transportation and Maintenance operations in Mellenville, NY. The role coordinates projects, maintains records, processes invoices, and assists with vendor payments to ensure facilities and services run smoothly for people with intellectual and developmental disabilities.

Scheduled Monday–Friday, 7:00 AM – 3:30 PM, the position offers a full-time role with competitive benefits.