Operations Admin Assistant- PT

First Financial Bank; United States; On-site; USD 55,000 - 65,000; Full time

Job summary

First Financial Bank in Abilene, Texas seeks an experienced administrative assistant to support operations and retail teams. The role involves preparing letters and reports, handling inquiries, and coordinating payments and vendor tasks.

Strong communication and data-entry skills are essential. Qualifications include a high school diploma (Some college preferred) and 3+ years in banking or executive secretarial roles, with proficiency in Word, Excel, and Outlook.

Qualifications

• Proficient in Word, Excel and Outlook.
• Fast and accurate typing (60–70 wpm).
• Experience in banking environment preferred.
• Capable of handling multiple tasks with strong attention to detail.

Responsibilities

• Provide administrative support to operations and retail teams.
• Prepare letters, reports and other documents; conduct basic research.
• Greet visitors and answer customer questions; manage telephone and written inquiries.
• Coordinate accounts payable and assist with vendor coordination for facilities.

Skills

Word

Excel

Outlook

Typing 60-70 wpm

Education

High school diploma

Some college

Job description

Address We’re always looking for bright individuals to join our growing organization. As a part of the First Financial Family, we will invest in your development and provide a dynamic work environment where you’re challenged, valued and empowered every day. We strive to be the best destination for the industry’s top talent, creating a diverse, collaborative workplace that celebrates innovation and change. We are one team, working together to get things done.

Office Location: Abilene, Texas, United States

Job Description

SCOPE & CONTACT: Under the general supervision of the Regional COO, the incumbent has frequent contact with business and community professionals, bank customers, as well as frequent contact with employees. Must exercise good human relations skills at all times. Professional and customer contact is face‑to‑face, by telephone and written correspondence. Interbank contact is by telephone, written correspondence and face‑to‑face. Due to the experience and proficiency level of this job, the incumbent receives only general supervision and instructions; however, results of work are reviewed. Physical effort required is average.

ESSENTIAL FUNCTIONS

Incumbent performs a wide variety of secretarial and administrative duties that include support of operations, retail, composing letters, typing, researching information, greeting visitors, answering customer questions and compiling/preparing reports and handles special projects as assigned. Prepares monthly reports for COO. Process Accounts Payable invoices. Assist in coordinating vendors for facility management.

MINIMUM QUALIFICATIONS

High school graduate, some college and three years administrative/executive secretarial experience in banking is required. Extensive experience in Word, Excel and Microsoft Outlook. Proficient knowledge and experience with pc’s and related technology hardware and software, telecommunications, and general troubleshooting. Qualities necessary for this position are: confidentiality, reliability, integrity, initiative, customer relation skills, flexibility, speed, ability to handle multiple tasks at a time and to work under deadlines. Professional demeanor is extremely important. High visibility necessitates strong background in public relations. Requires strong background in communication, math, general business and banking documentation. Data entry and typing skills must be above average (60 – 70 wpm). Must be proficient in grammar, punctuation, written and verbal communication skills. Must be able to work well with customers as well as co‑workers in all areas.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

What Makes Us Unique?

You. Since 1890, First Financial has been serving the financial needs of customers in every neighborhood, just like yours. Not just through good times, but during difficult years too. We survived the Great Depression, the collapse of the Texas economy in the 1980s, and the Great Recession. Throughout it all, we remain a place of stability and trust for our customers. While other banks have come and gone, First Financial continues to grow through acquisitions, new branches, and the expansion of our services. It goes without saying, First Financial is not your everyday bank. Our “One Bank, Multiple Regions” concept combines the best of “Big Bank” customer benefits with the local decision making and involvement of a community bank. The Company includes multiple banking regions with 79 convenient locations throughout Texas, and we offer convenient banking options with a local, personal touch. And because we’re one bank, you can visit any of our locations and receive the same friendly service. Much of our success comes from the lifelong relationships we’ve built with people just like you. Providing excellent customer service and education is the focus of everything we do. Our customer education includes training to understand how to improve credit, apply for a home loan, and utilize our products and services. Every day we’re here to help you make sound financial decisions. And don’t be surprised if you step through the door and see a familiar face. Many of our employees are leaders in the community. After all, being involved with the community is an important part of who we are. Discover for yourself how at First Financial, it’s You First.