Operations Admin

AWP Safety; Salt Lake City (UT); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid Time Off & Holidays

Life insurance

Long-term disability

HSA/FSA

Dental plans

Diversity award

Job summary

AWP Safety is seeking an Operations Administrator to support the field operations and billing processes in a fast-paced environment in Salt Lake City. The role collaborates with the Billing Specialist, Operations Manager and Branch Manager to coordinate orders, payments, and customer needs.

The ideal candidate has 1-3 years of office admin experience, strong customer service, and familiarity with payroll or accounting functions.

Qualifications

• 1-3 years' experience in office administration.
• Strong customer service skills.
• Experience with payroll and/or accounting processes.

Responsibilities

• Collaborate with and assist the Billing Specialist, Operations Manager and Branch Manager with orders and customer needs
• Assist with payroll and general accounting functions
• Answer incoming phone calls and transfer to the correct person
• Respond, compose, and send e-mail correspondence throughout the company in a timely manner
• Provide customer support via email, phone, or in person
• Inform customers of current promotions or special sales
• Engagement in learning and communicating all Statewide products and services
• Compliance with all company safety standards and procedures
• Creatively work with team members on sales strategies
• Other duties as assigned
• Engage in company safety programs and support those efforts as needed

Skills

Office Administration

Customer service

Payroll experience

Accounting knowledge

Tools

GP accounting software

Job description

Company DescriptionAWP Safety is North America’s leading traffic control specialist. Our team of 6,500 professionals helps secure 2,000 work zones every day – ensuring customer crews, drivers, and our own teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Boston Marathon.

Since our founding in 1981, we have served customers through the talent of extraordinary team members committed to customer focus, growth, valuing each other, safety and a sense of urgency.

Job Description

Come Grow with Us…Operations Administrator

The Operations Administrator is an essential role on the Operations team. The admin has the freedom to work independently but is a vital part of the team. He/she assists with multiple projects and duties, including inbound/outbound calls, coordinating repairs and customer relations to ensure satisfaction after work is complete. Performing with a focus on accuracy, timeliness and responsiveness and high levels of diplomacy, sound judgment, and discretion when dealing with customers and other department staff.

What you will do:

• Collaborate with and assist the Billing Specialist, Operations Manager and Branch Manager with orders and customer needs
• Assist with payroll and general accounting functions
• Answer incoming phone calls and transfer to the correct person.
• Respond, compose, and send e-mail correspondence throughout the company in a timely manner
• Provide customer support via email, phone, or in person
• Inform customers of current promotions or special sales
• Engagement in learning and communicating all Statewide products and services
• Compliance with all company safety standards and procedures
• Creatively work with team members on sales strategies
• Other duties as assigned
• Engage in company safety programs and support those efforts as needed

Qualifications

What you bring to us:

• 1-3 years' experience office admin
• Strong customer service skills
• Previous payroll and or accounting experience
• Experience applying payments in GP/accounting software.
• Experience handling invoices regarding any labor.
• Good understanding of processes and procedures for error-checking
• Ability to multitask
• Knowledge of construction, traffic control, or infrastructure industries preferred, not required
• Strong communication skills, both written and oral, bilingual a plus
• Excellent computer and internet skills
• Must be results-driven, friendly, tenacious, work independently and have a positive attitude
• High energy and self-motivated
• Team focused and supportive of the company’s direction
• Organization skills
• Document management
• Microsoft office
• Accounting software programs/knowledge a plus

Additional Information

WORK ENVIRONMENT AND PHYSICAL DEMANDS The employee must be able to successfully manage the physical demands of this position, which include the following:

• Hours of operation are typically 8 a.m.- 5 p.m., M-F
• 40-hour workweek
• Primarily sedentary or working at a desk
• Occasionally lift and move 10 -25 pounds
• Proficient literacy
• The employee frequently is required to stand, walk, or reach with hands and arms
• Computer and standard office equipment such as a printer, copier, scanner, calculator, fax machine, and telephone. Badge machine.

AWP Safety is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

• Benefits-eligible 1st of the month following hire.
• All traditional benefits are offered, including 3 medical plan options and 2 dental plan options, as well as additional benefits such as Legal and Identity Shield, Accident, and Critical Illness
• Company paid 50k in basic life insurance.
• Company paid LTD.
• Health Savings and Flex Spending Accounts Available
• 401(k)
• Paid Time Off & Paid Holidays
• AWP named one of America’s Greatest Workplaces 2023 for Diversity

AWP Safety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to race, color, religion, creed, age, national origin, ancestry, sex, pregnancy, sexual orientation, gender identity or expression, genetic information, marital status, protected veteran status, disability, or any other status protected by applicable federal, state, or local law.