Field Admin at AWP Safety Boise, ID

AWP Safety; Boise (ID); On-site; USD 47,000 - 53,000; Full time

Benefits offered by this job

3 medical plan options

Dental plan options

401(k) and life insurance

Job summary

AWP Safety, Boise, ID, is seeking a Field Admin to support the Operations team with daily reporting, payroll processing, billing, and document control. The role requires strong MS Office skills, Excel, scheduling software, and attention to detail to ensure accuracy and compliance.

The candidate will assist with creating schedules, maintaining certifications, processing payroll, and managing vendor purchases and PPE orders. Excellent communication and independent work habits are essential.

Qualifications

• 1–3 years of office administration experience.
• Proficient in MS Office (Word, Outlook, PowerPoint, etc.).
• Experience with scheduling software.
• Advanced Excel skills required.
• Effective communication and collaboration skills.
• Proficient with document management, reporting, review, and editing.
• Ability to read and interpret written information clearly and accurately.
• Strong attention to detail and organizational skills.
• Proactive and able to work independently with teamwork.
• Experience with traffic control and safety devices preferred.
• Salesforce experience is a plus.

Responsibilities

• Provide daily reporting for the Operations team
• Track attendance and add appropriate documentation to employee file in personnel system
• Assist facility leadership in schedule creation and distributing daily workflow to the team members
• Validate job workflow on a daily basis
• Ensure team member certifications are accurate and up to date in system to maintain compliance
• Enter and submit daily payroll
• Invoice assigned customers timely and accurately
• Address billing questions and discrepancies timely
• Verify invoice procedures and validate customer contracts
• Monitor and communicate vehicle inspection, periodic maintenance, and maintenance needs to facility leadership
• Maintain equipment/asset information in system
• Create purchase orders for rentals and vendor purchases
• Order PPE and other basic facility needs
• Attend scheduled calls and meetings (digital and in person)
• Monitor safety reporting submissions
• Auditing tickets for accuracy
• Other duties as assigned

Skills

Office administration

MS Office Suite

Scheduling software

Accounting software

Advanced Excel

Communication skills

Document management

Reading comprehension

Attention to detail

Teamwork

Salesforce

Tools

Salesforce

Scheduling software

Accounting software

MS Office

Job description

Field Admin job at AWP Safety. Boise, ID.

AWP Safety is North America’s leading traffic control specialist. Our team of 9,000+ professionals helps secure 2,000 work zones every day – ensuring customer crews, drivers, and our teams get home safely. We protect those who operate, maintain, and upgrade infrastructure in the energy, broadband, and transportation sectors and provide traffic control for major events like the Super Bowl and Boston Marathon.

Since our founding in 1981, we have served customers through the talent of extraordinary team members committed to customer focus, growth, valuing each other, safety and quality, and a sense of urgency.

Job Description

RESPONSIBILITIES

• Provide daily reporting for the Operations team
• Track attendance and add appropriate documentation to employee file in personnel system
• Assist facility leadership in schedule creation and distributing daily workflowto the team members
• Validate job workflow on a daily basis
• Ensure team member certifications are accurate and up to date in system to maintain compliance
• Enter and submit dailypayroll
• Invoice assigned customers timely and accurately
• Address billing questions and discrepancies timely
• Verify invoice procedures and validate customer contracts
• Monitor and communicate vehicle inspection, periodic maintenance, and maintenance needs to facility leadership.
• Maintain equipment/asset information in system
• Create purchase orders for rentals and vendor purchases
• Order PPE (Personal Protective Equipment) and other basic facility needs
• Attend scheduled calls and meetings (digital and in person)
• Monitor safety reporting submissions
• Auditing tickets for accuracy
• Other duties as assigned

Qualifications

• 1-3 years of office administration experience
• Proficient in MS office, Word, Outlook, PowerPoint, etc.
• Accounting software
• Experience with scheduling software
• AdvancedExcel skills required
• Effective communication and collaboration skills with the ability to take direction
• Proficient using technology to perform document management, reporting, review, and editing
• Ability to read and interpret written information clearly and accurately
• Attention to detail and organizational skills with the ability to manage multiple priority items and track extensive detail
• Proactive and confident to work independently, while maintaining strong teamwork skills
• Experience with traffic control and safety devices preferred, but not required
• Salesforce experience is a plus

Additional Information

• Career Growth
• Benefits-eligible 1st of the month following hire.
• All traditional benefits are offered, including 3 medical plan options and 2 dental plan options, as well as additional benefits such as Legal and Identity Shield, Accident, and Critical Illness
• Company paid 50k in basic life insurance.
• Company paid LTD.
• Health Savings and Flex Spending Accounts Available
• 401(k)
• Paid Time Off & Paid Holidays
• AWP named one of America’s Greatest Workplaces 2023 for Diversity

The salary range for this position is $47,000- $53,000per year. The base pay offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors.

AWPSafety is an Equal Opportunity Employer (EOE). Women, minorities, veterans, and individuals with disabilities are encouraged to apply. Qualified applicants will receive consideration for employment without regard to their race, color, age, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.