Operating Room Scheduling Coordinator

HCA Healthcare; Atlantis (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical benefits

Wellbeing support

PTO & leave

401(k) match

Education support

Fertility benefits

Life insurance

Job summary

HCA Florida JFK Hospital in Atlantis is seeking an Operating Room Scheduling Coordinator to manage daily surgical schedules, optimize OR time, and maintain accurate records to support efficient patient care.

Key duties include coordinating procedures, communicating with physicians and OR teams, attending daily look-ahead meetings, ensuring policy compliance, and providing administrative support to the surgical services department.

Qualifications

• High school diploma or equivalent.
• Experience in healthcare scheduling, preferably in a surgical or operating room setting.

Responsibilities

• Coordinate and schedule surgical procedures, ensuring optimal use of operating room time and resources.
• Create a welcoming, professional environment while engaging with physician office staff, surgeons, anesthesiologists, nursing teams, and other healthcare professionals to verify schedules and efficiently resolve conflicts.
• Maintain accurate and up-to-date records of surgical schedules, patient information, and operating room utilization.
• Monitor and adjust schedules to accommodate emergencies, cancellations, and changes in patient status.
• Identify scheduling conflicts or inefficiencies and communicate with relevant parties to implement resolutions and improve workflow.
• Attend daily Look-Ahead meetings to address issues and prevent cancellations or delays.
• Ensure compliance with hospital policies and regulatory requirements related to OR scheduling.
• Provide administrative support to the surgical services department, including data entry and report generation.
• Participate in departmental meetings and contribute to continuous improvement initiatives.

Skills

Healthcare scheduling

Communication

Education

High school diploma

Job description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Operating Room Scheduling Coordinator today with HCA Florida JFK Hospital.

Schedule: Monday-Friday 8:30AM-5:00PM, On-Site at HCA JFK Main Hospital in Atlantis.

Job Summary And Qualifications

The Operating Room Scheduling Coordinator is responsible for managing and coordinating the daily schedules of surgical procedures in the operating room. This role ensures optimal utilization of operating room resources, maintains accurate records, and collaborates with surgical teams to provide efficient and effective patient care. This role is the central link between physician office staff, operating room staff, surgeons, anesthesiologists, nursing teams, surgical vendor teams, and other administrative personnel.

• Coordinate and schedule surgical procedures, ensuring optimal use of operating room time and resources.
• Create a welcoming, professional environment while engaging with physician office staff, surgeons, anesthesiologists, nursing teams, and other healthcare professionals to verify schedules and efficiently resolve conflicts.
• Maintain accurate and up-to-date records of surgical schedules, patient information, and operating room utilization.
• Monitor and adjust schedules as needed to accommodate emergencies, cancellations, and changes in patient status.
• Proactively identify scheduling conflicts or inefficiencies, communicate with the relevant parties to facilitate resolutions, and implement best practices to streamline workflow.
• Attend and contribute to daily 5 Day Look-Ahead meetings to ensure any issues are addressed including preventing cancellations and delays.
• Ensure compliance with hospital policies, procedures, and regulatory requirements related to operating room scheduling.
• Provide administrative support to the surgical services department, including data entry, report generation, and record keeping.
• Participate in departmental meetings and contribute to continuous improvement initiatives.

Qualifications

• High school diploma or equivalent required
• Previous experience in healthcare scheduling, preferably in a surgical or operating room setting.

Benefits

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services
• Wellbeing support, including free counseling and referral services
• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence
• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling
• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing
• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.