Operating Room Scheduling Coordinator

HCA Healthcare; Atlantis (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

401(k) Plan with match

Tuition assistance

Job summary

HCA Florida JFK Hospital is seeking an Operating Room Scheduling Coordinator to manage daily surgical schedules and optimize OR utilization. This on-site role requires coordinating with physician offices, surgeons, anesthesiologists, nursing teams, and vendors to verify schedules and resolve conflicts.

The position emphasizes accurate record-keeping, proactive conflict resolution, and adherence to hospital policies to ensure smooth patient care and operations.

Qualifications

• High school diploma or equivalent required.
• Previous experience in healthcare scheduling, preferably in a surgical or operating room setting.

Responsibilities

• Coordinate and schedule surgical procedures, ensuring optimal use of operating room time and resources.
• Create a welcoming, professional environment while engaging with physician office staff, surgeons, anesthesiologists, nursing teams, and other healthcare professionals to verify schedules and efficiently resolve conflicts.
• Maintain accurate and up-to-date records of surgical schedules, patient information, and operating room utilization.
• Monitor and adjust schedules as needed to accommodate emergencies, cancellations, and changes in patient status.
• Proactively identify scheduling conflicts or inefficiencies, communicate with relevant parties to facilitate resolutions, and implement best practices to streamline workflow.
• Attend and contribute to daily Look-Ahead meetings to ensure issues are addressed including preventing cancellations and delays.
• Ensure compliance with hospital policies, procedures, and regulatory requirements related to operating room scheduling.
• Provide administrative support to the surgical services department, including data entry, report generation, and record keeping.
• Participate in departmental meetings and contribute to continuous improvement initiatives.

Skills

Scheduling

Healthcare

Operating Room

Communication

Education

High School Diploma

Tools

EHR systems

Job description

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as an Operating Room Scheduling Coordinator today with HCA Florida JFK Hospital.

Schedule: Monday-Friday 8:30AM-5:00PM, On-Site at HCA JFK Main Hospital in Atlantis.

Job Summary and Qualifications

The Operating Room Scheduling Coordinatoris responsible formanaging and coordinating the daily schedules of surgical procedures in the operating room. This role ensuresoptimalutilizationof operating room resources,maintainsaccuraterecords, and collaborates with surgical teams to provide efficient and effective patient care. This role is the central link between physician office staff, operating room staff, surgeons, anesthesiologists, nursing teams, surgical vendor teams, and other administrative personnel.

In this role you will:

• Coordinate and schedule surgical procedures, ensuringoptimaluse of operating room time and resources.

• Create a welcoming, professional environment while engaging with physician office staff, surgeons, anesthesiologists, nursing teams, and other healthcare professionals to verify schedules and efficiently resolve conflicts.

• Maintainaccurateand up-to-date records of surgical schedules, patient information, and operating roomutilization.

• Monitor and adjust schedules as needed to accommodate emergencies, cancellations, and changes in patient status.

• Proactivelyidentifyscheduling conflicts or inefficiencies, communicate with the relevant parties tofacilitateresolutions, and implement best practices to streamline workflow.

• Attend and contribute to daily 5 Day Look-Ahead meetings to ensure any issues are addressed including preventing cancellations and delays.

• Ensure compliance with hospital policies, procedures, and regulatory requirements related to operating room scheduling.

• Provide administrative support to the surgical services department, including data entry, report generation, and record keeping.

• Participate in departmental meetings and contribute to continuous improvement initiatives.

Qualifications:

• High school diploma or equivalentrequired

• Previousexperience in healthcare scheduling, preferably in a surgical or operating room setting.

Benefits

HCA Florida JFK Hospital, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Note: Eligibility for benefits may vary by location.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll, and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients, providers, and their communities.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.