Operating Room Scheduler

Le CYR Consulting; Colorado Springs (CO); On-site; USD 42,000 - 64,000; Full time

Job summary

Le CYR Consulting in Colorado Springs is seeking a detail-oriented healthcare scheduling administrator. The role focuses on surgical scheduling, coordinating surgeons, staff, and patients, and ensuring accurate provider assignments.

You will verify availability, prepare pre-operative packets, manage waiting lists, and maintain HIPAA-compliant records. Requires BLS, high school diploma, 4+ years combined healthcare and admin experience, and US citizenship. Tentative start December 1, 2025.

Qualifications

• High school diploma or GED.
• Minimum 2 years in a healthcare environment, plus 2 years of administrative/organizational management experience.
• Basic Life Support (BLS) certification.
• Must be a U.S. Citizen.
• Strong organizational and communication skills.
• Proficiency in scheduling systems, office software, and healthcare databases.

Responsibilities

• Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
• Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
• Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
• Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
• Create and manage manual schedules when automated systems are down.
• Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
• Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
• Coordinate with the pharmacy regarding surgical medications and patient requirements.
• Call patients on waiting lists when slots become available and provide appointment notifications.
• Communicate delays or changes in schedules to patients and staff promptly.
• Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.

Skills

Detail oriented

Organizational skills

Communication skills

Scheduling systems

Education

High school diploma or GED

Tools

Scheduling software

Office software

Healthcare databases

Job description

Tentative Start Date:December 1, 2025

Work Schedule:Monday–Friday, 8- or 10-hour shifts between 0700–1700 , excluding federal holidays

Qualifications:

• Education:High school diploma or GED.
• Experience:Minimum 2 years of experience in a healthcare environment, plus 2 years of administrative/organizational management experience. Must be highly detail-oriented with the ability to manage multiple tasks simultaneously.
• License/Certification:Basic Life Support (BLS) required.
• Other Requirements:
• Must be a U.S. Citizen.
• Strong organizational and communication skills.
• Proficiency in scheduling systems, office software, and healthcare databases.

Documents Required for Submission:

• Updated Resume (With all gaps explained)
• Basic Life Support (BLS) certification.

Responsibilities:

• Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
• Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
• Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
• Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
• Create and manage manual schedules when automated systems are down.
• Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
• Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
• Coordinate with the pharmacy regarding surgical medications and patient requirements.
• Call patients on waiting lists when slots become available and provide appointment notifications.
• Communicate delays or changes in schedules to patients and staff promptly.
• Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.