Open Records Specialist - PROMOTIONAL

Louisville Metro Government; Kentucky; On-site; USD 60,000 - 82,000; Full time

Job summary

Louisville Metro Government is seeking a dedicated professional to support open records requests for current LMPD employees only. The role involves searching electronic records, ensuring searches align with Metro Technology Services protocols, and communicating findings to the requestor and agencies.

The position operates under general supervision with independence in work methods and sequences, and may contribute to training and development of department staff.

Qualifications

• Bachelor’s degree required in Computer Science, Information Systems, Technology or related discipline.
• Three (3) years of demonstrably relevant experience in electronic information systems or related work.

Responsibilities

• Respond to open records requests by conducting searches of electronic records.
• Communicate status of requests and issues with requestors and Louisville Metro Government agencies.
• Develop and follow department procedures for searches and responses; assist with training and process improvements.

Skills

Open records

Communication

Attention to detail

Education

Bachelor’s Degree in Computer Science / Information Systems or related discipline

Job description

THIS POSTING IS ONLY OPEN TO CURRENT EMPLOYEES OF LMPD.

The purpose of this position is to respond to open records requests. Conduct searches of electronic records. Communicate effectively the status of requests and potential issues with requestor and Louisville Metro Government agencies.

This class works under general supervision, independently developing work methods and sequences.

ESSENTIAL FUNCTIONS

• Conducts searches of electronic records needed to fulfill open records requests.
• Ensures record searches are consistent with Metro Technology Services protocols.
• Assists department in defining the appropriate search criterion.
• Assists departments in accessing and sorting search results.
• Analyzes workflow of open records requests via on-line portal and provides recommendations to improve efficiency, workflow, and tracking.
• Monitors the progress of open records requests and track all open records requests.
• Performs edits to video and audio records.
• Assists with departmental training.
• Creates, modifies, or enhances computer applications in a client/server environment.
• Evaluates workflow processes, procedures, information systems and computer application functions.
• Creates, modifies, or enhances computer applications to automate processes, increase efficiencies, and improve utilization of compute records.
• Analyzes business needs, identifies and defines system requirements and recommends solutions to open records issues.
• Develops reports, charts, tables, maps and/or graphics for presentations to summarize or track operations and activities.
• Performs initial intake assessment, refers open records requests to appropriate LMG agencies, and corresponds and assists in compiling open records responses to requestors.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

MUST BE A CURRENT LMPD EMPLOYEE

• Bachelor’s Degree in Computer Science, Information Systems or Technology or related discipline.
• Three (3) years of demonstrably relevant experience in electronic information systems or related work.

OR

• An equivalent combination of education and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• Must be of good moral character, with no criminal or felony record inconsistent with the provisions of this paragraph. Unacceptable will be persons who have been convicted of a felony, or who have any criminal action pending against them.
• An applicant may be disqualified for multiple misdemeanors, an unacceptable criminal record, or multiple traffic violations.
• Must submit to a pre-employment drug screening.
• Must submit to a pre-employment polygraph test.
• Applicants who have illegally bought or used marijuana, including medicinal cannabis, within six months of application will be disqualified.
• Applicants who have illegally sold marijuana, including medicinal cannabis, within one year of application will be disqualified.
• Applicants who have illegally bought, sold, or used any controlled substance or narcotic drug, other than marijuana, without a prescription within six years of application will be disqualified.

PHYSICAL DEMANDS

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Salary Grade: NU 113

Equal Opportunity Employer

Test Weights

Training & Experience: 100%

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates including the month