Open Access Coordinator

1267 Springer Nature Limited; New York (NY); Hybrid; USD 43,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Hybrid work

Flexible spending

Life insurance

Disability coverage

Tuition assistance

Identity Protection

Pet Insurance

Employee discounts

Family-friendly benefits

Job summary

Springer Nature is seeking an Open Access Coordinator in New York (Hybrid). You will manage end-to-end OA agreements, coordinate across internal teams, and ensure timely delivery with high-quality service. The role emphasizes process improvement, data insights, and strong stakeholder collaboration to scale OA operations.

The position requires a degree, excellent English communication, and a proactive, detail-oriented mindset. Hybrid work and comprehensive benefits are offered.

Qualifications

• Educated to degree level (Bachelor or higher) or equivalent experience.
• Excellent written and verbal communication in English, with the ability to explain complex information clearly and adapt messages to different audiences.
• Strong analytical and problem-solving skills, turning data and information into practical, evidence-based actions.
• Confidence in analyzing and interpreting data to monitor performance, identify issues, and drive improvements.
• Ability to understand workflows, systems, and their interdependencies, and assess impacts across the wider process landscape.
• Strong stakeholder management and collaboration skills, working effectively across teams, departments, and external partners.
• Excellent organizational skills, with the ability to manage multiple priorities, meet deadlines, and respond to changing demands.
• High levels of initiative, self-motivation, ownership, and attention to detail, delivering work with accuracy and accountability.
• Strong documentation and visualization skills, producing clear, concise, and actionable outputs
• Demonstration of curiosity and adaptability in learning and applying new technologies, including AI tools, to support continuous improvement
• Desirable: Previous work experience in sales operations, research publishing, open access or another customer-focused process-led environment

Responsibilities

• Coordinate end-to-end setup, renewal, and day-to-day operation of open access agreements across teams.
• Provide updates, guidance, and presentations to customers and internal stakeholders with clear documentation.
• Act as a primary operational contact for agreement customers and respond to workflow queries.
• Review team workflows to identify inefficiencies and design scalable process improvements.
• Use data from multiple systems to monitor workflow performance and translate findings into practical recommendations.
• Take ownership of assigned agreements and ensure delivery, quality, and compliance.
• Develop understanding of open access publishing processes and coordinate stakeholders and timelines with project management discipline.
• Support continuous improvement by identifying bottlenecks and adapting to evolving business needs.

Skills

English communication

Analytical thinking

Data interpretation

Workflow understanding

Stakeholder management

Organizational skills

Initiative & ownership

Documentation & visualization

Adaptability with AI tools

Education

Bachelor’s degree or higher

Job description

Job Title: Open Access Coordinator Location: New York (Hybrid Working Model)

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature

About the Role

The Open Access Operations team sits within the Sales Operations group and is responsible for end-to-end management of institutional and society open access agreements. As an Open Access Coordinator within the OA Operations team, you’ll be a team player responsible for the set-up and maintenance of open access agreements. You’ll manage a diverse range of internal stakeholders and tasks, to execute smooth operations for the agreements. You’ll focus on continuous improvement of workflows and processes to ensure contractual compliance, great service, and scalability for the OA transition. Using insights from workflow data, you’ll suggest new processes and system improvements. Working with the rest of the global OA Operations team, you’ll implement these improvements to help reach team goals and provide an excellent customer experience. This is an opportunity for a proactive individual to be part of a strategically relevant team and contribute to the development of a cutting-edge product. https://www.springernature.com/gp/open-science/oa-agreements This role is based in our New York office, on a hybrid working model. The location strategy supports the team structure and aligns with business needs.

Responsibilities

• Coordinate the end-to-end set-up, renewal, and day-to-day operation of open access agreements, collaborating effectively across teams to ensure timelines, deliverables, and shared objectives are met.
• Provide clear, timely, and audience-appropriate updates, guidance, and presentations to customers and internal stakeholders, while maintaining accurate and accessible documentation that supports effective communication and knowledge sharing.
• Act as a primary operational contact for agreement customers, responding to workflow and reporting queries while building trusted relationships and delivering a responsive, customer-focused service experience.
• Review team workflows, identify inefficiencies or duplication, and help design and implement scalable process improvements that enhance operational efficiency and support long-term service excellence.
• Use data from multiple systems to monitor workflow performance, identify trends, risks, or exceptions, and translate findings into practical recommendations that improve quality, consistency, and operational outcomes.
• Take ownership of assigned agreements and actions, following through on commitments and ensuring delivery, quality standards, and contractual compliance are consistently maintained.
• Develop a strong understanding of open access publishing processes, systems, and operational dependencies, coordinating stakeholders, timelines, and activities with strong project management discipline to ensure smooth execution.
• Support continuous improvement across operations by identifying bottlenecks, implementing practical solutions, and adapting to evolving business needs while reinforcing consistent, high-quality processes and service standards.

Experience, Skills & Qualifications Essential

• Educated to degree level (Bachelor or higher) or equivalent experience
• Excellent written and verbal communication in English, with the ability to explain complex information clearly and adapt messages to different audiences.
• Strong analytical and problem-solving skills, turning data and information into practical, evidence-based actions
• Confidence in analyzing and interpreting data to monitor performance, identify issues, and drive improvements.
• Ability to understand workflows, systems, and their interdependencies, and assess impacts across the wider process landscape.
• Strong stakeholder management and collaboration skills, working effectively across teams, departments, and external partners.
• Excellent organizational skills, with the ability to manage multiple priorities, meet deadlines, and respond to changing demands.
• High levels of initiative, self-motivation, ownership, and attention to detail, delivering work with accuracy and accountability.
• Strong documentation and visualization skills, producing clear, concise, and actionable outputs
• Demonstration of curiosity and adaptability in learning and applying new technologies, including AI tools, to support continuous improvement

Desirable

• Previous work experience in sales operations, research publishing, open access or another customer-focused process-led environment
• Experience using spreadsheets, CRM systems or workflow/reporting tools
• Experience of digital transformation programmes

Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:

• Medical, Dental and Vision
• 401(k) with company match and contribution
• Hybrid office working policy, Summer Hours, and paid time off
• Flexible Spending and Commuter programs
• Multiple Life insurance options
• Disability coverage
• Tuition Assistance
• Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance
• Insurance Employee Assistance Program
• Family-friendly benefits and a variety of employee discounts

US Annualized Base Salary Range: $43,000 - $54,000. The salary offer may vary based on work experience, education, skill level, and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster.

At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/ #LI-EG1 We are an ambitious and dynamic organisation, and home to some of the best-known names in research, educational and professional publishing. Working at the heart of a changing industry, we are always looking for great people who care about delivering quality to our customers and the communities we work alongside. In return, you will find that we open the doors to discovery for all our employees – offering opportunities to learn from some of the best in the business, with a culture that encourages curiosity and empowers people to find solutions and act on their instincts. Whether you are at the beginning of your career or are an experienced professional, we invite you to find out more about the roles we offer and explore our current vacancies. We are a global and progressive business, founded on a heritage of trusted and respected brands – including Springer, founded in 1842, Macmillan, founded in 1843 and Nature, first published in 1869. Nearly two centuries of progress and advancement in science and education have helped shape the business we are today. Research and learning continues to be the cornerstone of progress, and we will continue to open doors to discovery through trusted brands and innovative products and services. Springer Nature Group was created in May 2015 through the combination of Nature Publishing Group, Macmillan Education and Springer Science+Business Media.