OPADMINISTRATIVE SECRETARY OPS - 60934482

State of Florida; Ocala (FL); On-site; USD 33,000 - 35,000; Full time

Job summary

Florida Department of Children & Families - Children’s Legal Services Program seeks an organized Administrative Secretary OPS to support a team of paralegals and attorneys in the Children’s Legal Services Division. The position is Marion County-based with duties including filing, data entry, and case management in a fast-paced legal office.

The role emphasizes professionalism, accurate data handling, and the ability to transport documents and manage multiple tasks.

Qualifications

• Knowledge of office professionalism and practices.
• Ability to organize files and other records.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to enter data in records management systems.
• Prior experience working in a legal office preferred.

Responsibilities

• Preparing Notices of Filings of legal documents and summonses.
• Creating, maintaining, and closing case files.
• Transporting legal documents to and from the courthouse daily.
• Filing documents in case files.
• Filing documents with the court.
• Sorting and distributing paper mail and electronic mail.
• Operating copy machine.
• Entering data timely and accurately into statewide databases.
• Tracking court calendar activities.
• Transmitting work electronically to other locations.
• Preparing travel reimbursement requests.
• Preparing witness requests; and
• Monitoring and ordering office supplies.
• Knowledge of office professionalism and practices.

Skills

Office professionalism

Data entry

Telephone handling

Tools

Microsoft Office

Job description

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OPADMINISTRATIVE SECRETARY OPS - 60934482

Date: Sep 4, 2026

The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:883220

Agency: Children and Families

Working Title: OPADMINISTRATIVE SECRETARY OPS - 60934482

Florida Department of Children & Families - Children’s Legal Services Program

*** THIS IS AN OPS POSITION THAT OFFERS VERY LIMITED BENEFITS

We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Description: This is a general office and clerical position providing support to a team of paralegals and attorneys assigned to our Children’s Legal Services program. The work is challenging but incredibly rewarding.

Location: Marion County. Applicants interested in working in counties/cities other than Marion County will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary: $33,760. Internal salary appointments are determined according to DCF Salary policy.

Job Responsibilities/Examples of Work May Include:

• Preparing Notices of Filings of legal documents and summonses;
• Creating, maintaining, and closing case files;
• Transporting legal documents to and from the courthouse daily;
• Filing documents in case files;
• Filing documents with the court;
• Sorting and distributing paper mail and electronic mail;
• Operating copy machine;
• Entering data timely and accurately into statewide databases;
• Tracking court calendar activities;
• Transmitting work electronically to other locations;
• Preparing travel reimbursement requests;
• Preparing witness requests; and
• Monitoring and ordering office supplies.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.
• Prior experience working in a legal office preferred.

Special Note:

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.
• Some Agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination orviolence in the workplace. Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Veterans' preference will be given toeligible veterans and their spouses in accordance withChapter 295 of the Florida Statutes

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.