Onsite Student Services Coordinator - Oceans & Biology

SLAC; Monterey (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

Stanford University, based at the Hopkins Marine Station in Pacific Grove, CA, seeks a Student Services Administrator to provide administrative support for students and postdocs. The role reports to Finance and Operations and involves housing coordination, internship management, and cross-department collaboration with Oceans and Biology.

Ideal candidates bring experience with higher education environments, strong organization, and the ability to work independently while engaging diverse student

Qualifications

• Experience in higher education with undergrad/grad students and familiarity with academic systems; Stanford policies a plus.
• Flexible, open-minded, and collaborative work style.
• Exceptional teamwork and ability to support others to achieve goals.
• Excellent interpersonal, diplomatic, and judgment skills.
• Ability to work with students from diverse backgrounds.
• Strong planning and organizational skills.

Responsibilities

• Connect students and postdocs to campus or local community resources.
• Support Stanford students attending Hopkins Marine Station courses, including housing and student life in Monterey County.
• Manage the summer internship program.
• Meet regularly with students/postdocs to update on developments in Oceans or Biology.
• Attend and contribute to student services meetings in Oceans and Biology.
• Provide on-site support for students/postdocs at Hopkins, including housing coordination, admissions interview logistics, and orientation.
• Develop recommendations with staff and faculty to resolve student support issues across units.
• Collect and analyze data from multiple sources; prepare reports and recommendations to enhance Hopkins programs.
• Support faculty in developing marketing materials for courses at Hopkins.
• Assist in planning webinars, education fairs, and external functions supporting students/postdocs.
• Maintain and update a master project plan of goals and responsibilities.
• Manage Oceans and Hopkins department Instagram accounts and post about student events.

Skills

Higher education experience

Collaborative work style

Interpersonal skills

Planning and organization

Independent work capability

Google Workspace

Tools

Asana

Qualtrics

Zoom

Slack

Google Workspace

Job description

Stanford University, based at the Hopkins Marine Station in Pacific Grove, CA, seeks a Student Services Administrator to provide administrative support for students and postdocs. The role reports to Finance and Operations and involves housing coordination, internship management, and cross-department collaboration with Oceans and Biology.

Ideal candidates bring experience with higher education environments, strong organization, and the ability to work independently while engaging diverse student