Onsite Student Services Coordinator, Oceans & Biology

Stanford University School of Medicine; Monterey (CA); On-site; USD 55,000 - 65,000; Full time

Job summary

The Stanford Oceans Department at Hopkins Marine Station in Pacific Grove, CA, seeks a Student Services Administrator to provide on-site administrative and operational support for students and postdocs.

Reporting to the Director of Finance and Operations, the role includes housing coordination, event planning, and data reporting across Oceans and Biology, with opportunities to collaborate across campus.

Qualifications

• High school diploma with four years of administrative experience.
• Experience with office software and email applications.
• Ability to plan, multi-task, and manage complex calendars and events.

Responsibilities

• Prioritize and resolve administrative problems for the supervisor.
• Schedule and organize conferences, seminars, and events within budget.
• Prepare documents, edit materials, and manage content for reports and websites.
• Schedule calendars, arrange travel per policies.
• Create complex reports and spreadsheets using specialized software.
• Monitor financial transactions and budget statements.
• Coordinate office moves and minor renovations.
• May lead staff or supervise student/temporary workers.

Skills

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Education

High school diploma

Tools

Asana

Qualtrics

Zoom

Slack

Job description

The Stanford Oceans Department at Hopkins Marine Station in Pacific Grove, CA, seeks a Student Services Administrator to provide on-site administrative and operational support for students and postdocs.

Reporting to the Director of Finance and Operations, the role includes housing coordination, event planning, and data reporting across Oceans and Biology, with opportunities to collaborate across campus.