Onsite Project Admin & Logistics Coordinator

Intralox, L.L.C.; Baltimore (MD); On-site; USD 42,000 - 54,000; Full time

Job summary

Intralox L.L.C. in Hanover, MD seeks an on-site Project Assistant. The role supports field installation teams nationwide, coordinates procurement of tools, equipment and consumables, and maintains project documentation.

Strong organizational and communication skills are essential. The position requires at least five years in administration, proficiency with Microsoft Office, Smartsheet, Teams, and MRP systems, and the ability to type 50+ wpm.

Qualifications

• A high school diploma or GED equivalent.
• At least five (5) years of experience in an administrative role.
• Demonstrated ability to Self-Manage.
• Exceptional organizational, verbal, written and presentation skills.
• Ability to work effectively both independently and as part of a team.
• Experience using computers for a variety of tasks.
• Proficient in Microsoft applications including Word, PowerPoint, Excel, and Outlook.
• Proficient in Smartsheet.
• Experience with Teams
• Competency in MRP (Material Requirements Planning) system.
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Must be able to work a 6:00 am to 3:00 pm schedule and overtime as needed.
• Must be able to type 50+ words per minute.

Responsibilities

• Assist with all planned and reactive needs from our Field Installation team which travels around the country installing multimillion-dollar automated conveyance systems in the E-Commerce Industry.
• Procurement of various materials/items: tools, repair requests, accessory items, consumables, and PPE gear.
• Create and update documents via Smartsheet, Word, PowerPoint, and Excel.
• Assist with new hire onboarding and training.
• Logistics and Equipment Coordination, including shipping/receiving and rental equipment.
• Document creation and maintenance: Tool Activity Tracker, Onsite Analytics, Mobilization Checklist.

Skills

Self-management

Organizational skills

Verbal and written communication

Presentation skills

Teamwork

Typing speed 50+ wpm

Ability to work under deadlines

Proactive problem solving

Education

High school diploma or GED equivalent

Tools

Microsoft Word, PowerPoint, Excel, Outlook

Smartsheet

Microsoft Teams

MRP system

Transcription

Job description

Intralox L.L.C. in Hanover, MD seeks an on-site Project Assistant. The role supports field installation teams nationwide, coordinates procurement of tools, equipment and consumables, and maintains project documentation.

Strong organizational and communication skills are essential. The position requires at least five years in administration, proficiency with Microsoft Office, Smartsheet, Teams, and MRP systems, and the ability to type 50+ wpm.