Onsite Operations Manager

Qualfon Philippines; Carrollton (TX); On-site; USD 95,000 - 125,000; Full time

Job summary

QUALFON is seeking an Operations Manager to ensure a customer-centric contact center. You will manage operations to meet client metrics, focusing on client satisfaction and performance in areas such as quality, adherence, and throughput.

Responsibilities include staffing optimization, forecasting revenue and expenses, and driving productivity. The role requires leadership in forecasting, training, and managing both direct and indirect costs, with a strong emphasis on improving financial and

Qualifications

• Minimum 5 years of experience in Back Office Operations and Production.
• 2–4 years in a managerial capacity.
• Advanced Microsoft Excel skills.
• Proficiency in Microsoft Office applications.

Responsibilities

• Active Communication with Vendor Management Offices in the US, including organizing calls, emails, chats, escalations, and regular performance updates.
• Analysis and Action Planning: analyze results, identify gaps, and implement improvement plans.
• Talent Development: identify and develop personnel, provide coaching, and design training plans.
• Personnel Management: forecast training needs, drive motivation, and lead management initiatives.

Skills

Advanced Excel

Microsoft Office

Back Office Operations

Management Experience

Education

Six Sigma Green Belt (certification)

Tools

Microsoft Office Suite

Job description

OVERVIEW

The Operations Manager will play a critical role in ensuring that our customer center remains customer centric. He/she will be responsible for managing operations to meet client-defined metrics, focusing on client satisfaction and exceeding expectations in areas such as:

• Scorecard (Client)
• Quality
• Adherence
• Turn Times
• Throughput
• Analyzing statistical reports and arrival patterns to ensure adequate staffing levels are maintained to meet service level agreements
• Conducting Focus Group Discussions (FGD) to identify and address concerns raised by employees at all levels

The Operations Manager will also manage accounts at the operational level, ensuring the production, cost, and financial results align with internal metrics, including:

• Manpower Utilization (Internal Productivity)
• Attrition
• Production (hours)
• Forecasting account revenue and spending to align with revenue and EBIT goals
• Maximizing the impact on financial performance by managing productivity metrics such as hours produced vs. paid hours, production statistics, and operating costs
• Monitoring and analyzing internal metrics related to productivity, direct and indirect costs, and other financial aspects

EQUAL OPPORTUNITY STATEMENT QUALFON is an equal opportunity employer. QUALFON provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information (including testing and characteristics), marital status, ancestry, status as a covered veteran, uniformed servicemember status and any other characteristic protected under applicable federal, state or local law.

If you would like to fill out a Voluntary Self-Identification of Disability Form, please visit us at Qualfon.com/join-us - https://qualfon.com/join-us/

RESPONSIBILITIES

Active Communication

This role involves direct communication with Vendor Management Offices in the US, including:

• Organizing and attending conference calls
• Using electronic communication channels such as email, chat, and SMS
• Managing and overseeing operational escalations
• Strategizing, operating, providing feedback, and handling escalations
• Providing regular updates on account performance

Analysis and Action Planning

• Analyzing operational results to identify areas of opportunity and implementing action plans for improvement
• Identifying gaps in processes and creating action plans to enhance performance
• Developing and implementing strategic action plans and workflow processes
• Bringing concerns and improvement suggestions to weekly meetings and deliberations

Talent Development

• Identifying and developing key personnel
• Providing timely feedback and coaching
• Recommending training programs
• Creating training and development plans to address leadership gaps as needed

Personnel Management

• Conducting follow-up meetings and organizing agendas
• Forecasting departmental training needs to meet desired FTE (Full-Time Equivalent) levels
• Developing and implementing programs to enhance employee motivation and maintain a positive work environment
• Providing leadership for management initiatives to foster communication and drive performance

QUALIFICATIONS

Required

• Minimum 5 years of experience in Back Office Operations and Production, with at least 2 to 4 years in a managerial capacity
• Advanced Microsoft Excel skills
• Proficiency in Microsoft Office applications

Preferred

• Six Sigma Green Belt certification (provided by Qualfon)
• Proficiency in Microsoft Office products, including Excel, PowerPoint, and Outlook
• Familiarity with report generation and data analysis